Campus Office Assistant

Pima Medical Institute; Mesa (AZ); In loco; USD 27.000 - 32.000; Tempo pieno

Descrizione del lavoro

Pima Medical Institute – Mesa campus is seeking an organized Office Assistant for Associate Degree Programs to join our academic administrative team onsite. This full-time, 40-hour position supports program administration, student records, accreditation compliance, and LMS management (Blackboard).

The role partners with the Associate Degree Program Director and Clinical Director to track documents, schedules, and learning materials, while maintaining accuracy, confidentiality, and timely

Competenze

• Outstanding organizational, proofreading, and verbal/written communication skills.
• Typing speed minimum 50 WPM.
• Proficiency with Microsoft Office Suite and Blackboard LMS.
• Equivalent education/experience will be considered.

Mansioni

• Assist Program Director and Clinical Director with program documents and affiliations.
• Draft reports for state agencies and accrediting bodies.
• Load syllabi, course outlines, and grading rubrics into Blackboard; coordinate book orders.
• Track transcripts, test scores, prerequisites, and transfer credits.
• Maintain confidential student and faculty files; attendance and immunizations records.
• Schedule orientations and board meetings; support graduation ceremonies.
• Answer calls, greet visitors, process correspondence.
• Manage office supplies and inventory.

Conoscenze

Organizational skills

Proofreading

Verbal/written communication

Typing speed 50 WPM

Strumenti

Microsoft Office Suite (Word/Excel/PowerPoint)

Blackboard LMS

Web conferencing

Database management

Descrizione del lavoro

Office Assistant – Associate Degree ProgramsLocation: Mesa Campus – 957 S. Dobson Road | 100% On-Site Type: Full-Time (40 Hours per Week) | Non-Exempt Schedule: Monday – Friday, 8:00 AM – 5:00 PM Compensation: $19.26-$23.13 per hour

Office Assistant – Associate Degree Programs

Location: Mesa Campus – 957 S. Dobson Road | 100% On-Site

Type: Full-Time (40 Hours per Week) | Non-Exempt

Schedule: Monday – Friday, 8: 00 AM – 5: 00 PM

Compensation: $19.26-$23.13 per hour

Position Summary

Support academic excellence and student success behind the scenes! Pima Medical Institute is seeking an organized, detail-oriented Office Assistant – Associate Degree Programs to join our Mesa campus academic administrative team .

In this specialized administrative role, you will work directly with the Associate Degree Program Director and Clinical Director to manage program administration, maintain student and clinical files, support programmatic accreditation compliance, and coordinate learning management systems (Blackboard) . If you thrive in a multi-faceted role supporting higher education operations and clinical healthcare programs, this is an excellent opportunity to make an impact .

Key Responsibilities

Academic & Programmatic Administration:

• Program Director & Clinical Director Support: Assist leadership with revising program documents, updating clinical affiliation agreements, managing fieldwork files, tracking student timesheets, and compiling evaluation data .

• Accreditation & State Compliance: Assist with drafting and preparing reports for state agencies and national programmatic accrediting bodies .

• LMS & Course Coordination: Load syllabi, course outlines, and grading rubrics into Blackboard for each semester; coordinate book orders and student text dissemination with campus staff .

• Transfer Credit & Transcript Tracking: Track incoming transcripts, test scores, and prerequisites; collect course descriptions for the Program Director’s transfer credit evaluations .

Student Records & Campus Events:

• Recordkeeping & Attendance: Create and maintain confidential student and faculty files, record course attendance, and archive proof of immunizations, background checks, and academic records .

• Meeting & Event Coordination: Assist with scheduling student orientation, Advisory Board meetings, clinical faculty meetings, student interviews, and graduation ceremonies .

Front Desk & Purchasing Operations:

• Student & Visitor Support: Answer incoming calls, greet visitors, respond to inquiries from prospective, current, and graduate students, and type official correspondence .

• Office Purchasing & Inventory: Manage program supply ordering, process purchase orders, reimbursements, check requests, and maintain office inventory .

Minimum Requirements

• Experience & Skills: Outstanding organizational, proofreading, and verbal/written communication skills .

• Keyboarding Speed: Minimum typing speed of 50 WPM .

• Technical Proficiency: Hands-on experience with Microsoft Office Suite (Word, Excel, PowerPoint), Learning Management Systems (Blackboard), web conferencing/webinars, and database management .

• An equivalent combination of relevant education, training, or experience that meets minimum qualifications will be considered