Campus Admissions Assistant

Pima Medical Institute; Tucson (AZ); Vor Ort; USD 25.000 - 29.000; Vollzeit

Benefits dieser Stelle

ESOP

401(k) match

Healthcare coverage

Dental & Vision

Life Insurance & Disability

PTO & Holidays

Tuition Reimbursement

EAP

Zusammenfassung

Pima Medical Institute is seeking an Admissions Assistant for our Tucson campus. You will be the heartbeat of the Admissions team, managing leads, scheduling appointments, preparing materials, and guiding prospective students through the enrollment process.

The role requires strong communication, organization, and 2+ years of related experience. This is a full-time, on-site position with comprehensive benefits and growth opportunities.

Qualifikationen

• Minimum of two (2) years of general office management, administrative support, or admissions coordination experience.
• Equivalent combination of relevant training, education, or experience will be considered.
• Ability to manage multiple tasks with attention to detail.

Aufgaben

• Lead Tracking & Entry: Enter, update, and manage prospective student lead data in SIS; oversee lead bank systems for reporting and record-keeping.
• Inquiry & Appointment Scheduling: Handle inquiries, schedule and confirm admissions appointments, and reschedule no-show applicants.
• Reporting & Scheduling: Generate weekly/monthly reports; prepare and distribute daily admissions schedules to staff.
• Testing & Evaluation: Administer and grade entrance scholastic and typing tests for prospective applicants.
• Enrollment & Start Tracking: Track enrollments and monitor class start availability.

Kenntnisse

Typing 45 WPM

Verbal communication

Written communication

Organization & multitasking

Tools

SIS

Word processing

Database management

Jobbeschreibung

Location: Tucson, AZ (Tucson Campus) | 100% On-Site

Type: Full-Time | Non-Exempt

Schedule: Monday – Friday (Day Shift)

Compensation: $17. 84 – $21. 40 per hour

Position Summary

Ever wondered what it feels like to help shape a future? Pima Medical Institute is seeking an organized, detail-oriented Admissions Assistant to join our Tucson campus admissions team.

You’ll be the heartbeat of our Admissions department—ensuring every inquiry is met with care, every step is smoothly organized, and every potential student feels valued and guided. From managing leads and tracking enrollments to preparing marketing materials and supporting admissions representatives, your daily work will directly contribute to building a vibrant student community.

Key Responsibilities

Admissions Operations & Lead Management:

Lead Tracking & Entry: Enter, update, and manage prospective student lead data in the Student Information System (SIS); oversee lead bank systems for reporting and record-keeping.

Inquiry & Appointment Scheduling: Handle incoming inquiries from prospective students, schedule and confirm admissions appointments, and perform outreach to no-show applicants to encourage rescheduling.

Reporting & Scheduling: Generate weekly and monthly reports detailing appointments, lead flow, interviews, and enrollments; prepare and distribute daily admissions schedules to staff.

Testing & Evaluation: Assist in administering and grading entrance scholastic and typing tests for prospective applicants.

Enrollment & Start Tracking: Track incoming enrollments to ensure seamless transitions into start dates; monitor class schedules to maintain accurate future class start availability.

Information Distribution: Organize bulk mailings, distribute program information to prospective students, and manage the campus marketing material inventory.

Experience: Minimum of two (2) years of general office management, administrative support, or admissions coordination experience.

Technical & Keyboarding Skills: Typing speed of at least 45 WPM; proficiency in computer systems, word processing, and database management.

Communication: Exceptional verbal and written communication skills with strong organizational and multitasking abilities.

An equivalent combination of relevant training, education, or experience that meets minimum qualifications will be considered.

Hiring Range: $17. 84 to $21. 40 per hour.

Employee Ownership: Employee Stock Ownership Plan (ESOP)—earn equity in the company as an employee-owner (1, 000 hours per year requirement).

Retirement: 401(k) Plan with up to a 10% Employer Match.

Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.

Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.

Work-Life & Growth: Paid Time Off (PTO), Arizona Paid Sick Leave (PSL), Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.