Campus Ministry Office Assistant / Service Coordinator

TrulyHired; Chantilly (VA); On-site; USD 34,000 - 48,000; Full time

Job summary

St. Paul VI Catholic High School seeks a Campus Ministry Office Assistant to support the Chaplain and Campus Ministry team. The role will aid the chapel operations, coordinate events such as Masses and student retreats, and manage retreat logistics and materials.

The ideal candidate will assist with service hour tracking, liaise with external providers, mentor students during retreats, and help create a warm, faith-centered school community.

Qualifications

• Supports Chaplain and Campus Ministry leadership.
• Coordinates and assists with campus ministry events.
• Assists with retreat logistics and materials.
• Mentors students during retreats and liturgical activities.
• Manages service hour tracking and communication with verification providers.

Responsibilities

• Support the Chaplain and Director of Campus Ministry in chapel operations.
• Plan, execute, and evaluate Campus Ministry events including Masses and retreats.
• Prepare retreat materials, rosters, forms, and site communications.
• Attend retreats as staff mentor and lead student discussions of faith.
• Coordinate volunteers for Eucharistic Adoration and ministry activities.
• Communicate campus ministry activities to faculty and students.
• Serve as liaison for Service to Others and manage service hours.
• Supervise Campus Ministry Liturgy Team volunteers.
• Maintain chapel and office space to be welcoming.
• Ensure liturgical supplies are stocked and Mass stipends scheduled.
• Prepare Purchase Orders for Campus Ministry.
• Other duties as assigned.

Skills

Administrative support

Event coordination

Communication

Relationship building

Job description

Job Description

As a Catholic high school, it is the mission of St. Paul VI Catholic High School to provide an environment in which students and teachers can develop their God-given gifts and talents. The Campus Ministry Office Assistant is an open-minded collaborator who seeks to find ways to foster excellence at PVI, witnesses Gospel values, and supports positive approaches to collaborative learning among faculty and students.

Primary Responsibilities

• Support the Chaplain and Director of Campus Ministry in the day-to-day functions of the chapel and Campus Ministry Team, aiding the sanctification, faith formation, spiritual support, and growth of our students.
• Perform administrative tasks to help plan, execute, and evaluate Campus Ministry events, including All-School Masses, Freshman/Sophomore Retreat Days, Junior Retreats, Campus Ministry field trips-such as the March for Life, and faculty/staff retreats.
• Assist with preparation for student retreats, such as gathering retreat materials, creating rosters, tracking permission and medical forms, and communicating with retreat sites to reserve spaces.
• Attend overnight and day retreats as a staff mentor, and lead groups of students in discussions of faith.
• Coordinate volunteer adorers to support Eucharistic Adoration for the school.
• Communicate to faculty as needed regarding Campus Ministry activities, particularly Eucharistic Adoration, Advisory Mass, and students' service hours.
• Be the primary point of contact for the Service to Others program and a liaison between the school and its service verification provider. The Coordinator manages and tracks the fulfillment of service hours by the students and communicates service opportunities and requirements to the student body.
• Model virtue, promote our Catholic faith, and witness Gospel values as a relational mentor to students. Assist in supervising Campus Ministry Liturgy Team student volunteers.
• Work with the Campus Ministry team to care for the Chapel and Campus Ministry office space, promoting a warm and inviting atmosphere for the PVI community.
• Ensure linens, candles, wine, hosts, and other practical liturgical needs are cleaned, stocked, and prepared for Masses. Schedule daily Mass stipends and intentions.
• Prepare Purchase Orders for the Campus Ministry office.
• Other duties as assigned.

The salary range for this position is $25 to $35 per hour.

Interested candidates should submit a cover letter, resume, and references to Human Resources.