Campus Medical Admin Coordinator

UCI group; Irvine, Northern (CA, KY); Hybrid; USD 82,656,000 - 93,677,000; Part time

Job summary

UC Irvine is seeking a skilled administrative professional to support Medical Clinics, Ancillary Departments, and leadership at the Student Health Center. The role involves coordinating schedules, reports, and communications with internal and external stakeholders.

The position requires discretion, strong English communication, and the ability to handle competing priorities in a fast-paced environment, with opportunities in a temporary employment capacity.

Qualifications

• Previous experience providing administrative support to management-level staff.
• Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, Visio, and PowerPoint.
• Excellent written, verbal, interpersonal, and customer service skills, including the ability to compose, edit, and proofread correspondence and reports.
• Strong judgment and discretion when handling confidential information and applying office procedures and policies.
• Ability to manage competing priorities, frequent interruptions, and a fast‑paced, changing work environment.
• Ability to read, write, and follow written and oral instructions in English.
• Experience working in a healthcare, university, or similarly complex administrative environment.
• Experience working with multiple departments and diverse internal and external stakeholders.
• Knowledge of University of California or higher education administrative practices.

Responsibilities

• Provide administrative support to Medical Clinics, Ancillary Departments, and their managers and supervisors within the Student Health Center.
• Coordinate office operations, correspondence, reports, scheduling, and other administrative activities for the Medical Director and department leadership.
• Handle sensitive and confidential information with discretion, diplomacy, and tact.
• Provide backup administrative support to the Office Manager and Administrative Services as needed.
• Communicate professionally with students, families, campus departments, UCOP, vendors, faculty, and staff.

Skills

Admin support

Office suite

Communication

Discretion with information

Prioritization

English proficiency

Tools

Outlook

Excel

Word

Visio

PowerPoint

Job description

UC Irvine is seeking a skilled administrative professional to support Medical Clinics, Ancillary Departments, and leadership at the Student Health Center. The role involves coordinating schedules, reports, and communications with internal and external stakeholders.

The position requires discretion, strong English communication, and the ability to handle competing priorities in a fast-paced environment, with opportunities in a temporary employment capacity.