Campus Events Lead: Conferences & Operations

Loyola Marymount University; Westchester (IL); On-site; USD 62,000 - 77,000; Full time

Job summary

LMU is seeking an experienced event and conference professional to plan, manage, and coordinate a broad range of university events across campus facilities. The role includes on-site supervision of staff during events, coordination of housing, dining, and facility services, and close collaboration with clients before and after conferences to ensure smooth execution.

The ideal candidate will have a bachelor’s degree or equivalent experience and at least 2 years in event planning, with strong

Qualifications

• Typically Bachelor's Degree or equivalent experience.
• Minimum 2 years professional experience in event and conference planning and scheduling.
• Principles of organization, management and supervision, conference and meeting planning, hotel operations, publications, contract writing, A/V equipment use, inventory and budget management.
• Demonstrate ability to work with people at all levels of authority.
• Ability to work on several tasks/events simultaneously with flexibility for last-minute changes.

Responsibilities

• Plan and coordinate all phases of assigned events, including communications, logistics, and post-event follow-up.
• Meet with clients before conferences to determine needs and explain contracts, policies, and procedures.
• Keep clients informed about deadlines, schedules, floor plans, insurance, and other event details.
• Coordinate communication between supporting departments for seamless event execution.
• Schedule contracted services and equipment rentals and prepare setup instructions and diagrams.

Skills

Event planning

Budget management

Client communications

On-site supervision

Contract writing

A/V equipment use

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Budgeting software

Job description

LMU is seeking an experienced event and conference professional to plan, manage, and coordinate a broad range of university events across campus facilities. The role includes on-site supervision of staff during events, coordination of housing, dining, and facility services, and close collaboration with clients before and after conferences to ensure smooth execution.

The ideal candidate will have a bachelor’s degree or equivalent experience and at least 2 years in event planning, with strong