Campus Events & Facilities Scheduler

Liberty University; Lynchburg (VA); On-site; USD 18,000 - 23,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Retirement plans

Job summary

Liberty University in Lynchburg, VA is seeking a Scheduling and Events Coordinator to manage scheduling across University Events and Campus Recreation facilities. You will supervise front desk operations, oversee Club Sports events, and support daily administrative functions at LaHaye Ice Center and related areas.

The role requires coordinating with internal departments, communicating with facility users, and leading staff to deliver high-quality events.

Qualifications

• Bachelor’s degree in Sports Management, Business Administration, Event Management, or related field.
• 0-2 years of experience in facility scheduling, event management, operations, or related field.
• Strong organizational and time management skills with the ability to manage multiple schedules and priorities.
• Proficiency in scheduling systems (e.g., 25Live), workforce management platforms (e.g., Workday, SubItUp), and Microsoft Office Suite.
• Excellent written and verbal communication skills with commitment to professional communication.
• Demonstrated leadership and supervisory experience with students or staff.
• Strong customer service orientation and problem resolution skills.

Responsibilities

• Schedule and coordinate facility usage for University Events and Campus Recreation facilities.
• Oversee Workday Absence Approver duties and timesheet accuracy; manage staff scheduling via SubItUp.
• Supervise Customer Service staff and ensure high professional front desk operations.
• Coordinate Club Sports and LaHaye Ice Center events; manage logistics, venue prep, equipment, and staffing.
• Collaborate with internal departments and external partners to ensure event success.
• Maintain accurate staff records and ensure compliance with Liberty University policies.

Skills

Scheduling coordination

Customer service

Leadership

Communication

Problem solving

Education

Bachelor’s degree in Sports Management/Business Administration/Event Management

Tools

25Live

Workday

SubItUp

Microsoft Office

Job description

Liberty University in Lynchburg, VA is seeking a Scheduling and Events Coordinator to manage scheduling across University Events and Campus Recreation facilities. You will supervise front desk operations, oversee Club Sports events, and support daily administrative functions at LaHaye Ice Center and related areas.

The role requires coordinating with internal departments, communicating with facility users, and leading staff to deliver high-quality events.