Campus Events Assistant: On‑Site Support & Coordination

Working at Quinnipiac University; Hamden (CT); On-site; USD 21,000 - 25,000; Part time

Job summary

Quinnipiac University is seeking an University Conferences and Events Assistant to provide on-site support for academic events, manage logistics, and assist Event Managers with catering, AV, and setup.

The role is Federal Work-Study, up to 10 hours per week, requiring proactivity, strong customer service, and ability to travel between campus locations; responsibilities include materials creation, surveys, and client communications.

Qualifications

• Quick learner who is proactive, resourceful, and comfortable asking questions.
• Experience working independently with customers or clients.
• Strong problem-solving skills and the ability to remain professional when addressing event-related issues.
• Strong written, verbal, interpersonal, and customer service skills.
• Organized, dependable, and attentive to detail; able to manage multiple tasks, adjust to changing priorities, and remain reliable for all accepted shifts.
• Interested in learning new programs, technology platforms, and event-management software; experience with Canva or similar design software is preferred.
• Ambitious and positive attitude; works well independently and as a member of a team.
• Available for occasional morning, evening, and weekend assignments and able to represent Quinnipiac University and the Conferences & Events department professionally at all times.
• Must have reliable personal transportation to travel to 3099 Whitney Avenue and event locations across all Quinnipiac University campuses.

Responsibilities

• Provide on-site support for events, including morning, evening, and weekend coverage.
• Process incoming event requests and maintain accurate, up-to-date logistics records.
• Assist Event Managers with catering, audiovisual, facilities, setup, and data-entry requests.
• Check in with clients during events, confirm that logistics are being executed properly, and help resolve issues.
• Prepare conference materials, including packets, name tags, registration materials, and signage.
• Create event surveys, analyze results, and compile client testimonials.
• Provide professional guest service and respond to client and prospective participant inquiries in person, by phone, and by email.
• Create flyers, newsletters, social media content and other communications using Canva and similar tools.
• Organize and maintain departmental documents and support general administrative operations.
• Identify opportunities to improve processes and collaborate on cross-department initiatives.
• Assist with light lifting and basic event setup when needed.Complete other related projects as assigned.

Skills

Customer service

Proactive learner

Problem-solving

Communication

Attention to detail

Canva

Team player

Multi-tasking

Reliability

Tools

Canva

Job description

Quinnipiac University is seeking an University Conferences and Events Assistant to provide on-site support for academic events, manage logistics, and assist Event Managers with catering, AV, and setup.

The role is Federal Work-Study, up to 10 hours per week, requiring proactivity, strong customer service, and ability to travel between campus locations; responsibilities include materials creation, surveys, and client communications.