Campus Event Assistant

Wright State University; Dayton (OH); On-site; USD 18,775 - 26,740; Part time

Job summary

Wright State University is seeking a Campus Event Assistant who will support full event coordination and execution on campus. This role requires strong organizational skills and offers a pay rate starting at $16.52 per hour. Responsibilities include assisting with event reservations, providing on-site support, and coordinating summer camps.

The ideal candidate should possess a high school diploma, strong communication abilities, and a customer service mindset, with flexibility to work evenings and weekends as needed.

Qualifications

• 1 year of experience planning and implementing events.
• Ability to work flexible hours, including evenings, weekends, and some holidays.

Responsibilities

• Assist with event reservations and provide on-site event support.
• Coordinate summer camp requests and serve as a point of contact.

Skills

Strong organizational and multitasking skills

Excellent verbal and written communication abilities

Customer service mindset

Basic proficiency with Microsoft Office

Education

High school diploma or equivalent

Job description

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Campus Event Assistant

Job Category: Administrative (exempt/non-exempt)

Department: Student Union

EEO number: 26H265

Position FTE: 100%

Minimum Hourly Rate: $16.52

Salary Band: HR3

Role Summary

The Campus Events Assistant supports the full spectrum of event coordination and execution on campus. This role functions as a generalist, contributing to the entire event lifecycle—from reservations and planning to on-site operations and production. Additionally, the position provides customer service and logistical support for summer camps and conferences hosted at the University.

Minimum Qualifications

• High school diploma or equivalent and 1 year of experience planning and implementing events
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Customer service mindset with a professional and approachable demeanor.
• Ability to work flexible hours, including evenings, weekends, and some holidays, as event schedules require.
• Basic proficiency with Microsoft Office and ability to learn event scheduling systems.

Preferred Qualifications

• Experience in event coordination, hospitality, or related fields.
• Ability to work well under pressure.

Essential Functions and Percent of Time

Event and Camp Support (40%)

• Assist with intake and processing of event reservations through the university’s event management system (EMS or similar platform) for both internal and external inquiries.
• Collaborate with Campus Events team, faculty, staff, students and community members to execute details and provide on‑site support related to assigned events and conferences.
• Conduct walk‑throughs and pre‑event consultations to ensure understanding of client needs.
• Serve as a liaison between clients and campus service providers (e.g., catering, facilities, AV).
• Provide on‑site support during events, including setup, execution, troubleshooting, and tear‑down.

Administration (30%)

• Coordinate table reservation for external vendors on campus.
• Support event registration for campus events as applicable.
• Complete formal end‑of‑summer evaluations that provide comprehensive feedback on areas for improvement and strengths of the program.
• Prepare, maintain, and process all forms and paperwork accurately and promptly.
• Monitor events to ensure policy compliance and provide customer service as needed.

Summer Camp Support (25%)

• Coordinate and process summer camp requests.
• Serve as a point of contact for summer camp organizers and participants.
• Serve as a liaison with university departments to share information related to training requirements for programs with minors on campus.
• Assist with housing check‑ins/outs, meal coordination, room keys, and other logistics.
• Provide welcoming, efficient customer service to ensure a positive guest experience.
• Coordinate with Campus Services and Residence Life as needed for camp support.

Other Duties as Assigned (5%)

Working Conditions

General business hours with some evening and weekend work required.