Campaign and Volunteer Engagement Manager (Adjunct) - Institutional Advancement

Grand Valley State University; Grand Rapids (MI); On-site; USD 54,000 - 66,000; Full time

Job summary

Grand Valley State University seeks a Campaign Coordinator to lead day-to-day volunteer engagement and coordinate fundraising activities in support of the Comprehensive Campaign. You will partner with campaign leadership, volunteers, fundraisers, and university partners to track progress and drive results.

The role emphasizes organizing volunteer resources, managing meetings, and ensuring timely follow-through on solicitations and assignments.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience in communications, marketing, nonprofit management, or related discipline.
• 2–5 years of volunteer management and project management experience; ability to manage multiple priorities and deadlines.

Responsibilities

• Serve as a primary point of contact for campaign volunteer engagement and support, providing guidance, resources, and information; monitoring engagement; and escalating complex matters to campaign leadership.
• Coordinate and track campaign prospects, assignments, cultivation activities, solicitations, and follow-up actions in collaboration with prospect research and frontline fundraisers.
• Manage the preparation and execution of campaign volunteer meetings, coordinating with leadership and staff on scheduling, materials, communications, and follow-up.
• Facilitate cross-functional communication and workflow among campaign leadership, Institutional Advancement teams, volunteers, and University partners.
• Ensure prospect research and management needs are effectively communicated and advanced to completion.
• Drive the solicitation process by coordinating briefing materials, proposals, and follow-up communications with frontline fundraisers.
• Develop and maintain organized campaign resources and systems (virtual and hardcopy).
• Track campaign progress through regular reviews and prepare reports for leadership.
• Advance campaign-related processes and special projects, supporting accurate recordkeeping and timely gift processing.
• Perform other duties as required by leadership.

Skills

Interpersonal communication

Project management

Volunteer management

Cross-functional collaboration

Education

Bachelor’s degree

Tools

Advancement databases

Project tracking systems

CRM/donor management software

Job description

Position Summary

This position leads the day-to-day coordination of campaign related activities and campaign volunteer engagement, serving as a key partner to campaign leadership, volunteers, fundraisers, and University partners. This role advances campaign fundraising efforts by coordinating and tracking activity, progress, and follow-through toward campaign goals. This position oversees volunteer communications and meetings, develops materials and resources to equip volunteers for success, coordinates campaign visits and solicitations, and facilitates collaboration across teams. This position anticipates needs, identifies opportunities to strengthen engagement, and ensures campaign priorities are effectively organized and advanced in support of the Comprehensive Campaign.

Salary & Benefits

Minimum starting salary of $60,000, commensurate with experience. Limited benefits package including medical, life insurance, wellness resources and tuition waiver effective on date of hire.

Primary Duties

• Serve as a primary point of contact for campaign volunteer engagement and support, providing guidance, resources, and information; monitoring engagement; and escalating complex matters to campaign leadership.
• In collaboration with colleagues in prospect research and management and frontline fundraisers, coordinate and track campaign prospects, assignments, cultivation activities, solicitations, and follow-up actions.
• Manage the preparation and execution of campaign volunteer meetings, positioning campaign leadership for successful engagement with campaign volunteers. Partner with professional support staff on scheduling, materials, communications, and follow-up to facilitate effective implementation.
• Facilitate cross-functional communication and workflow among campaign leadership, Institutional Advancement teams, volunteers, and University partners.
• Ensure prospect research and management needs, requests, assignments, timelines, and relevant information are effectively communicated, routed, and advanced through completion.
• Drive the prospect visit and solicitation process forward by coordinating with frontline fundraisers and professional support staff to ensure timely completion of briefing materials, proposals, solicitation tracking, and follow-up communications.
• Develop and maintain organized campaign resources and systems, including virtual and hardcopy volunteer resources, prospect materials, assignment information, campaign communications, meeting outcomes, and other documentation essential to effective campaign execution.
• Track and communicate campaign progress and activity through regular review of volunteer engagement, prospect assignments, solicitation activity, outstanding action items, and key deadlines. Identify gaps and opportunities for follow-up and prepare reports, updates, and materials for campaign leadership.
• Advance campaign-related processes and special projects, including collaboration with colleagues in gift processing to support accurate recordkeeping and timely processing of campaign gifts. Contribute to volunteer engagement initiatives, campaign events, communications, data collection, and other priorities supporting successful implementation of the Comprehensive Campaign.
• Perform other duties as required/assigned by leadership.

Required Knowledge, Skills And Abilities

• Bachelor’s degree or equivalent combination of education and relevant experience in an appropriate field such as communications, marketing, business, nonprofit management, or a related discipline.
• Two to five (2-5) years of volunteer management and project management experience, with the ability to develop and maintain effective systems, manage multiple priorities and deadlines, track assignments and commitments, and ensure timely follow-through.
• Excellent interpersonal skills and communication skills, with demonstrated ability to build effective, collaborative relationships that advance work and achieve shared goals with volunteers, senior leaders, staff, internal and external partners.
• Proven ability to work proactively and collaboratively across multiple teams, anticipate needs, identify gaps or potential issues, facilitate the flow of information, and exercise sound judgment in determining appropriate follow-up.
• Ability to work independently and effectively in a fast-paced, evolving environment while managing competing demands, exercising professionalism, and maintaining confidentiality.

Preferred Knowledge, Skills And Abilities

• Knowledge of advancement, fundraising, comprehensive campaign, volunteer engagement, or donor relations practices and processes.
• Experience using advancement databases, project tracking systems, communication platforms, or other technology used to coordinate projects, manage information, and track activity.

Working Conditions

• Normal office environment. Some travel and evening/weekend work may be required.

Application Deadline

Application review begins October 1, 2026. This posting may be closed at any time at the discretion of the University.

Applicants must be legally authorized to work in the United States and must not require sponsorship now or in the future.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State). Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.