Camp Operations & Extended Day (PMX) Coordinator - Washington D.C.: 2025-3523

SupportFinity™; Washington; On-site; USD 22,000 - 30,000; Full time

Job summary

Headfirst Summer Camps in Washington, D.C. seeks a Camp Operations & Extended Day (PMX) Coordinator for the summer season. The role runs 10:00 am–6:15 pm, Monday–Friday during in-season, with pre-season training evenings and weekends.

The position is full-time and compensation is $19.00 per hour. You will bridge camper experience with families and the aftercare program, ensuring smooth operations, top-notch customer service, and safe carpool procedures, while supporting a cohesive camp day.

Qualifications

• At least three (3) years of relevant professional experience working with children of all ages.
• Experience coordinating camp operations and aftercare communication.
• First Aid & CPR Certification or the ability to obtain prior to May.

Responsibilities

• Lead morning and afternoon carpool operations with efficient setup and breakdown.
• Inventory and organize key operational supplies for staff and campers.
• Be the versatile team member from 10 a.m. to 3 p.m. and Director of end-of-day customer service 3–6 p.m.
• Own camper check-out, paperwork, driver checks, and daily operational cleanup.

Skills

Customer service

Operations management

Team coordination

Camp operations

Education

Undergraduate study (3 years)

First Aid & CPR Certification

Job description

Camp Operations & Extended Day (PMX) Coordinator - Washington D.C.: 2025-3523

Headfirst Summer Camps |

Headfirst Summer Camps | Posted Jan 16

Full-time

Washington

Unknown

Negotiable

At Headfirst, we design fun, intentional, and transformational camp experiences where every camper feels seen, known, and celebrated. Growth doesn’t happen by accident—it happens by design. Through thoughtfully planned activities and trained staff, we create what we call Headfirst Moments when a camper tries something new, pushes through fear, and realizes, “I can do it.”

As the Camp Operations & Extended Day (PMX) Coordinator, you play a pivotal role in ensuring seamless and efficient daily operations of our camp. Your position involves daily parent communication and a high level of professionalism that represents the onsite team and the Headfirst brand. You will be prepared to jump into every camp role during the course of the summer, utilizing your onsite knowledge and camp program training to support a cohesive and consistent camper experience.

Additionally, this role involves going above and beyond in both customer service and operations management, establishing a bridge between the camper experience, families, our aftercare program, and Headquarters. You'll collaborate closely with the aftercare program to facilitate safe and engaging after-camp parent communication and carpool.

Camper ages 3-12 years old

Schedule

In-season (late June through August) 10:00 am - 6:15 pm Monday - Friday

Pre-season (mid-May and early June) select evenings and weekends for training and site preparation

Compensation $19.00 / hour

• Bring Our Brand to Life
  • Collaborate effectively with the Headfirst Headquarters Team and on-site leadership to ensure the delivery and execution of first-class customer service during the aftercare hours of 3 p.m. to 6 p.m.
  • Act swiftly and anticipate how small details may impact a camper’s experience, and work to proactively problem-solve issues as they arise
  • Practice resiliency and arrive with a “How Can I Help?” mentality that puts camper experience and team success at the forefront through problem solving and trying new things
• Set the Stage for Camp
  • Lead all staff in executing an efficient morning and afternoon carpool ensuring set up and break-down. Welcome families to camp by name with top notch Headfirst-level energy and coordinated carpool procedures
  • Inventory and organize key operational supplies including popsicles, t-shirts for staff and campers, tents, coolers, sunscreen, signage, and paper goods
  • Pack camper t-shirt bags correctly and ensure the timely hand out of these take-homes each week
• Be the Bridge
  • From 10 a.m. to 3 p.m., serve as a versatile and adaptable team member, ready to step into various leadership or counselor roles when necessary to maintain the camp's operations and ensure a positive camper experience
  • From 3 p.m. to 6 p.m., be the Director of end-of-day customer service, problem solving, and relationship building with families
• End the Day Strong
  • Own camper check-out and dismissal processes, administrative paperwork, authorized driver identification checks, and operational clean-up when all campers have departed, setting up your team for a seamless start to the next camp day
  • Work as a team with the Aftercare Lead Coordinator, acting as the main point of contact for any on-site escalated cases, material needs support, and technology management
  • Implement Headfirst safety protocols on supervision, bathrooms, emergency medications, and camper behavior management, retraining your team as needed
• Be an Active Member of the Camp Team
  • Arrive on time, communicate schedule changes promptly, be a loyal and consistent team member who shows up for the campers and your team
  • Work directly alongside the on-site team to create the best experience possible for all campers

Completed at least (3) years from an accredited undergraduate institution or have equivalent educational experience.

• Experience
  • At least three (3) years of relevant professional experience working with children of all ages
  • Majors in education, sports management, and child development fields viewed favorably
• Must be able
  • Work around small children including sitting, standing, running, and climbing stairs for the full day.
  • Work in hot and outdoor environments while actively supervising campers and participating in dynamic activities for extended periods of time.
  • Lift and carry up to 30 pounds occasionally.
  • Committed to adhering to Cell-Phone Free policy, powering down and putting away cell phones in a locked pouch for the duration of your shift.
• Required Certification
  • First Aid & CPR Certification, or the ability to complete these prior to May 30.

Headfirst Summer Camps is proud to be an Equal Opportunity Employer. We value diversity and inclusivity across our Headfirst community, and we strongly encourage individuals from underrepresented groups and those who might need reasonable accommodation to apply.

#INDHFL

Headfirst delivers thoughtfully designed, high-quality summer and youth experiences built to elevate potential and exceed expectations. For over 25 years, we’ve partnered with families, schools, and organizations to create environments where kids feel supported, challenged, and confident trying new things.

What makes Headfirst different is intentionality. We don’t wait and hope growth happens - we design for it. Our programs are carefully structured, and our staff are trained to spot, create, and celebrate breakthrough moments. Headfirst Moments - when a camper pushes past fear, tries something new, or surprises themselves - are built into every day.

We believe great experiences are built on relationships. Our teams prioritize genuine connection, creating welcoming environments where campers feel seen and known, staff feel supported, and families trust that every detail has been thoughtfully considered. Behind the scenes, a professional, year-round Headquarters team supports our seasonal staff with training, systems, and clear expectations so camps run smoothly and consistently.

When you join Headfirst, you’re joining a team that takes pride in doing things well. We care deeply about the experience we deliver, the people we work with, and the impact we have on kids and families. The work is meaningful, the standards are high, and the summers are unforgettable.

About the company

Headfirst Summer Camps