CALS Facility Manager

Cornell University; Town of Ithaca (NY); On-site; USD 83,000 - 96,000; Full time

Benefits offered by this job

Health care options

Retirement contributions

Paid time off

Job summary

Cornell University is seeking a Facilities Operations professional to manage a portfolio of 10–15 major academic buildings on the Ithaca campus. This full-time role covers maintenance coordination, safety compliance, and project support with a focus on building systems, utilities, and stakeholder communication.

You will work with CALS Facilities Operations and cross-functional teams to ensure continuous service and adherence to standards, while supporting campus operations and capital projects.

Qualifications

• Bachelor's degree with more than 3 but less than 5 years of closely related facilities management experience or equivalent.
• Experience with institutional building maintenance and repair operations including electric, plumbing, carpentry, HVAC, and building utility entrances and distribution systems.
• Strong customer service and communication skills with a wide variety of clientele and stakeholders.

Responsibilities

• Respond to corrective and emergency facility maintenance issues in consultation with leadership; coordinate maintenance and repairs with stakeholders and trades shops.
• Schedule and notify about utility interruptions; oversee emergencies such as power outages and building system failures.
• Advise stakeholders on environmental, safety and code inspections, tests and surveys; monitor services provided by FCS personnel.
• Oversee and track keys distribution; support Building Assessment program and maintain a list of priority maintenance needs in FPNMS.
• Assist with development and coordination of construction/renovation projects; prepare proposals and bid documents; work with contract office and central facilities.
• Ensure adherence to building code requirements; communicate with residents about repairs and work affecting their areas of operation.

Skills

Customer service

Communication skills

Problem solving

Attention to detail

Driver's license

Education

Bachelor's degree in related facilities management

Job description

The Opportunity

The Facilities Coordinator will serve as a member of the CALS Facilities Operations Team, providing facilities support services to CALS on the Ithaca campus. Each team member will be assigned primary responsibilities for a group of 10 to 15 major academic buildings and other small facilities. The range of net square footage is 400,000 to 600,000. This may include support of facilities operations within campus farm operations and greenhouses under Cornell Agricultural Experiment Station (CAES) management.

The team is expected to work cooperatively with numerous stakeholders across the college, Facilities and Campus Services (FCS), and cross-train to become familiar with other coordinator's buildings to provide backup when needed.

Additional responsibilities will include:

• Respond corrective and emergency facility maintenance issues in consultation with the administrative and academic leaders and staff; prioritize and coordinate maintenance and repairs with stakeholders and the university trades shops.
• Responsible for utility interruption scheduling and notifications.
• Provide operational support for emergencies such as unplanned power outages, other utility disruptions, and building system failures as appropriate.
• Act as partner for and advise stakeholders with various environmental, safety and code inspections, tests and surveys.
• Monitor services provided by FCS personnel and centrally provided services, such as grounds care and building care, in accordance with Service Level Agreements and otherwise established practices and procedures.
• Oversee and ensure track and distribute keys as required.
• Support the University's Building Assessment program and assist with development and maintenance of a current list of highest priority maintenance and repair needs in the Facilities Physical Needs Management System (FPNMS), partner with the appropriate stakeholders to understand programmatic impact.
• Oversee the installation of new and/or removal of outdated / surplus furniture and equipment as required.
• Participate in the development, implementation and coordination of construction and renovation projects; prepare proposals and/or project bid documents; in conjunction with contract office participate in bid process; partner with central facilities.
• Partner with building occupants to ensure rules and requirements are followed as mandated by building code compliance; communicate with building residents to ensure repairs meet expectation while notifying occupants of issues and work affecting their areas of operation.
• Use discretion, good judgment and interpersonal skills to accomplish goals.
• Fully support the Facilities Operations team's dedication to continuous improvement in the documentation, communication, standardization and level of support provided to the academic departments/schools, centers and program units within CALS.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

This is a full-time position at 100% FTE.

Relocation assistance will not be provided for this position.

About the College

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: We believe that achieving next-generation scientific breakthroughs requires an understanding of the world's complex, interlocking systems. We believe that access to nutritious food and a healthy environment is a fundamental human right. We believe that ensuring a prosperous global future depends on the ability to support local people and communities everywhere. By working in and across multiple scientific areas, CALS can address challenges and opportunities of the greatest relevance, here in New York, across the nation, and around the world.

CALS Office of Capital Projects and Facilities Services (CALS Facilities) manages space in 500 buildings, as well as over 10,000 acres of agricultural and natural lands in Ithaca, Geneva, and across NYS. The team is focused on building operations and management, renovations of existing facilities and spaces, space planning, land use management, and the CU pesticide program. The team works closely with partners in Facilities and Campus Services.

What We Need

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• A Bachelor's degree, with more than 3 years but less than 5 years of closely related facilities management experience or equivalent.
• Experience with institutional building maintenance and repair operations including electric, plumbing, carpentry, HVAC, and building utility entrances and distribution systems.
• Strong customer service and communication skills, including ability to interact professionally and proactively with a wide variety of clientele and stakeholders.
• Must have demonstrated ability to:
  • Strongly advocate for facilities needs and operations being served, while holding users accountable to sound decision making and best practices.
  • Partner in the development of procedures and policies related to assigned area while providing leadership and expertise for department contacts requesting maintenance and repair work.
  • Exercise sound and ethical judgment/reasoning.
  • Perform self-directed work in an independent manner while maintaining strong lines of communication to the Capital Projects and Facilities Services team.
  • Logically and creatively problem solve, multi-task and manage priorities effectively.
  • Maintain confidential and/or sensitive information.
  • Organize information and tasks with attention to detail.
  • Interact effectively with stakeholders and co-workers while maintaining a professional and positive attitude.
  • Listen and communicate the needs of the departments' customers and constituents while balancing College priorities and needs.
  • Perform duties of Unit Facilities Representative (UFR) as required.
• Must possess and maintain a valid NYS Driver's License and provide reliable transportation for yourself to various job sites as required. Out-of-state employees must obtain and show proof of a NYS license within 30 days of starting employment.
• Experience working directly with people from various socioeconomic background.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

University Job Title:

Mgr Facilities I

Job Family:

Facilities & Safety Services

Level:

F

Pay Rate Type:

Salary

Pay Range:

$82,989.00 - $96,446.00

Remote Option Availability:

Onsite

Company:

Contract College

Contact Name:

J'Frances White

Contact Email:

[e-mail]

Job Titles and Pay Ranges:

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• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

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EEO Statement:

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study."

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.