CALS Facilities Coordinator

Cornell University; Town of Ithaca (NY); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Health care options

Generous leave and holidays

Tuition benefits

Job summary

Cornell University is seeking a Facilities Coordinator for CALS in Ithaca, NY. The role supports CALS Facilities Operations, coordinates building maintenance, and collaborates with campus partners on renovations and space management.

The position requires an Associate's Degree with 5-7 years of related facilities experience, strong customer service, and ability to work across departments. Onsite work with relocation considered on a case-by-case basis.

Qualifications

• Associate's Degree with 5-7 years experience or equivalent; experience closely related to facilities maintenance work experience or equivalent combination of education and experience.
• Familiarity with institutional buildings systems required.
• Strong customer service skills, including ability to interact professionally and proactively with wide variety of clientele.
• Experience working directly with people from various socioeconomic backgrounds.
• Experience incorporating the perspectives of multiple communities.
• Must have demonstrated ability: Exercise sound and ethical judgment/reasoning.
• Perform self-directed work; multi-task and prioritize effectively.
• Organize information and tasks with attention to detail.

Responsibilities

• Respond to routine and emergency facility maintenance issues, prioritize and coordinate maintenance and repairs with College departments and University Shops.
• Assist with utility interruption notifications and scheduling.
• Assist with emergencies such as unplanned power outages or utility disruptions.
• Serve as primary point of contact for various environmental, safety and code inspections, tests, and surveys.
• Monitor services provided by the Department of Building Care and the Grounds Department in College public spaces.
• Distribute keys as required.
• Assist with removal of surplus furniture and equipment.
• Coordinate small renovation projects and Minor Critical Maintenance (MCM) projects.
• Use databases to enter and access information.
• Communicate directly with stakeholders including faculty, researchers, students, staff, building care personnel, shops personnel, customer service, contractors, project teams, and others.

Skills

Facilities coordination

Facilities maintenance

Customer service

Communication

Education

Associate's Degree

Job description

The Opportunity

The Facilities Coordinator will serve as a member of the Capital Projects and Facilities Operations team for the College of Agriculture and Life Sciences (CALS) which oversaw the facilities needs for over 40 departments which are occupying 3.5 million square feet of building space across New York State and beyond. This position is responsible for a defined set of buildings.

Specifically, the Facilities Coordinator will serve as a member of the CALS Facilities Coordinator Team. The team provides building coordinator services to CALS Ithaca campus buildings. Each team member will be assigned primary responsibilities for several buildings. The team is expected to work cooperatively, cross‑train to become familiar with others buildings, and provide backup when needed. Additional responsibilities will include:

• Respond to routine and emergency facility maintenance issues, prioritize and coordinate maintenance and repairs with College departments and University Shops.
• Assist with utility interruption notifications and scheduling.
• Assist with emergencies such as unplanned power outages or utility disruptions.
• Serve as primary point of contact for various environmental, safety and code inspections, tests, and surveys.
• Monitor services provided by the Department of Building Care and the Grounds Department in College public spaces.
• Distribute keys as required.
• Assist with removal of surplus furniture and equipment.
• Coordinate small renovation projects and Minor Critical Maintenance (MCM) projects.
• Use databases to enter and access information.
• Communicate directly with stakeholders including faculty, researchers, students, staff, building care personnel, shops personnel, customer service, contractors, project teams, and others.
• Use discretion, judgment, and interpersonal skills to accomplish goals.
• Fully support the Capital Projects and Facilities Operations team 's dedication to continuous improvement in documentation, communication, standardization, and the level of support provided to the academic departments, centers, and program units within CALS.

This is a full‑time position at 97.5% FTE. The work location is Ithaca, NY.

Relocation assistance will not be provided for this position.

About the College

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose‑driven science and Cornell University’s second largest college. We work across disciplines to tackle the challenges of our time through world‑renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: We believe that achieving next‑generation scientific breakthroughs requires an understanding of the world’s complex, interlocking systems. We believe that access to nutritious food and a healthy environment is a fundamental human right. We believe that ensuring a prosperous global future depends on the ability to supportlocal people and communities everywhere. By working in and across multiple scientific areas, CALS can addresschallenges and opportunities of the greatest relevance, here in New York, across the nation, and around the world.

CALS Office of Capital Projects and Facilities Services (CALS Facilities) manages space in 500 buildings, as well as over 10,000 acres of agricultural and natural lands in Ithaca, Geneva, and across NYS. The team is focused on building operations and management, renovations of existing facilities and spaces, space planning, land use management, and the CU pesticide program. The team works closely with partners in Facilities and Campus Services.

What We Need

• Associate's Degree with 5-7 years experience or equivalent; experience closely related to facilities maintenance work experience or equivalent combination of education and experience.
• Familiarity with institutional buildings systems required.
• Strong customer service skills, including ability to interact professionally and proactively with wide variety of clientele.
• Experience working directly with people from various socioeconomic backgrounds.
• Experience incorporating the perspectives of multiple communities.
• Must have demonstrated ability:
• Exercise sound and ethical judgment/reasoning.
• Perform self‑directed work.
• Logically and creatively problem solve, multi‑task and manage priorities effectively.
• Maintain confidential and/or sensitive information.
• Organize information and tasks with attention to detail.
• Interact effectively with stakeholders and co‑workers while maintaining a professional and positiv attitude.
• Listen and communicate the needs of customers while balancing College priorities and needs.
• Have and maintain a valid New York State Driver's License and provide reliable transportation for yourself to various job sites as required.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

Rewards and Benefits

• Cornell receives national recognition as an award‑winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell.
• Cornell's impressive educational benefits include tuition‑free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.
• Follow this link to learn more about the: Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

University Job Title: Bldg/Facil Coord V

Job Family: Facilities & Safety Services

Level: E

Pay Rate Type: Hourly

Pay Range: $29.45 - $33.44

Remote Option Availability: Onsite

Company: Contract College

Contact Name: J'Frances White

Contact Email: [e-mail]

Job Titles and Pay Ranges:

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell's non‑union staff job titles and pay ranges, see Career Navigator.

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The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

EEO Statement:

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to