Call Center Specialist- Heart and Vascular

The Christ Hospital; Fort Wright (KY); On-site; USD 30,000 - 42,000; Full time

Job summary

The Christ College is seeking a detail-oriented Medical Receptionist/Patient Services professional. You will handle phone inquiries, schedule patient appointments, and coordinate information flow between physicians and clinical staff.

You will verify patient demographics and insurance details to support accurate billing and quality care. Ideal candidates have 1–3 years in customer service or medical office settings, strong computer skills, and a solid understanding of HIPAA requirements.

Qualifications

• High School Diploma or equivalent is required.
• One to three years' experience in Customer Service; medical office experience and 1-year prior scheduling experience preferred.
• Copier, fax, telephone system, postage equipment, and computer skills (Outlook, Word, Excel) required.
• Knowledge of health insurance coverage and HIPAA privacy requirements.
• Analytical skills to make decisions based on patient and facility needs.

Responsibilities

• Answer incoming telephone calls and direct questions to appropriate staff.
• Schedule appointments and manage patient and physician calendars.
• Navigate EPIC EMR queues and perform pre-certifications as needed.
• Verify patient demographics, insurance information and referrals.
• Prepare and send patient letters and paperwork; maintain organized patient materials.
• Order office supplies and keep the workspace clean.

Skills

Verbal communication

Customer service

Multi-tasking

Confidentiality

HIPAA knowledge

MS Outlook/Word/Excel

Education

High School Diploma

Tools

EPIC EMR

Practice Management System

MS Outlook

MS Word

MS Excel

Job description

Job Description

Answers phone calls and schedules patient care activities. Facilitate flow of information between physicians, patients, and clinical areas. Obtains and verifies appropriate personal, demographic and financial information for the purposes of ensuring quality patient care through proper patient identification and maximum reimbursements for all billable clinical services rendered.

Responsibilities

Answers incoming telephone calls, schedules appointments and directs incoming call questions appropriately through a warm transfer or EPIC electronic medical record (EMR) messaging functionality to the appropriate staff. Performs phone system/answering service functions. Responds to patient, prospective patient, legal guardian and POA in a courteous, friendly manner. Manages daily patient and physician scheduling. Schedules for all patient visits to optimize patient satisfaction, provider template utilization and treatment room utilization. Obtains, records, and updates personal and financial patient information per Medicare, State and Federal guidelines. Must stay abreast of current insurance rules and policies. Manages various work queues in EPIC EMR as needed. Verifies referrals and performs pre-certifications as appropriate. Types, mails and faxes correspondence as needed, including patient letters, new patient paperwork, etc. Prepares patient material/handouts as needed. Order office supplies and maintains a clean area. All other duties as assigned.

Qualifications

EDUCATION: High School Diploma or equivalent/

YEARS OF EXPERIENCE: One to three years' experience Customer Service required. Medical office experience and 1-year prior scheduling experience preferred.

REQUIRED SKILLS AND KNOWLEDGE: Copier, fax, telephone system, postage equipment, and computer skills (Microsoft Outlook, Word, and Excel) required. Must be able to multi-task and maintain confidentiality. Must pass skills assessment tests and have the following skills:

1. Strong verbal and social skills to facilitate working respectfully with patients, physicians, and co-workers in person or by telephone. Excellent customer service skills.
2. Excellent computer skills in order to utilize Electronic Medical Records systems to find and print records and to scan new records into the system and to utilize the Practice Management System to find whether or not a patient has been seen by this practice, to enter registration data, to scan insurance cards or other identification.
3. Knowledge of health insurance coverage, requirements.
4. Basic Math skills.
5. Analytical skills required to make decisions based on the facility and clinical situation at hand.
6. Knowledge of and compliance with HIPAA privacy requirements.

LICENSES REGISTRATIONS &/or CERTIFICATIONS:

NONE