Call Center Specialist - Bilingual Spanish

Legacy Community Health; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

PTO & holidays

Medical, dental, vision, life

Flexible Spending Account

403(b) retirement with company match

Disability insurance

$0 copay legacy providers

$0 copay prescriptions

Travel insurance

Pet insurance

Subsidized gym membership

Job summary

Legacy Community Health in Houston is seeking a Bilingual Call Center Specialist to serve as the first point of contact for patients. You will schedule appointments, relay information, and guide patients through referrals, eligibility, and coverage considerations with empathy and professionalism.

Role emphasizes strong communication, data entry accuracy, and collaboration with clinical teams to ensure timely access to care. Prior call center experience and HIPAA knowledge are valued.

Qualifications

• Customer service oriented with a patient focus.
• Clear, professional communication over the phone.
• Ability to handle multiple calls and tasks efficiently.
• Bilingual English/Spanish communication required.
• Attention to detail and accuracy in data entry.

Responsibilities

• Manage inbound/outbound calls in a call-center environment.
• Schedule patient appointments and discuss referrals, insurance, and eligibility.
• Maintain professional, calm communication to ensure a positive patient experience.
• Document interactions accurately and keep systems updated.
• Adhere to HIPAA policies and protect patient privacy.
• Collaborate with clinical and other departments to coordinate care.

Skills

Customer service

Phone etiquette

Multitasking

Bilingual English/Spanish

Education

High school diploma

1-2 years customer service experience

Job description

Benefits

• Paid Time Off & Paid Company Holidays
• Medical, Dental, Vision & Life Insurance
• Flexible Spending Account (FSA)
• 403(b) Retirement Plan with Company Match
• Short-Term & Long-Term Disability
• $0 Copay for Legacy Provider visits
• $0 Copay for prescriptions filled at Legacy Pharmacies
• Travel Insurance & Pet Insurance
• Subsidized Gym Membership
• And much more!

Location: Legacy Montrose Allen Parkway - 2929 Allen Pkwy. Houston, TX 77019

Call Center Specialist - Bilingual Spanish (Job Overview)

Schedule: Monday-Friday (7AM-5PM)

Join our family as a Bilingual Call Center Specialist and become an important first point of connection for patients seeking care. Through phone calls and other communication channels, you will schedule appointments, share information, and help create a professional, accurate, and timely experience that connects patients with the services they need.

Your patience, clarity, and compassion will help make every interaction meaningful. Whether you support general inbound calls, specialty inbound calls, or outbound calls, your work will help patients navigate the healthcare system while strengthening their connection to care.

Why This Role Matters

• Make a meaningful difference by helping patients navigate appointments, referrals, insurance, and eligibility information.
• Build positive relationships through calm, respectful, and attentive communication.
• Work alongside clinical and other departmental teams to help ensure patients are prepared for appointments and treatment.
• Grow your knowledge of patient access processes, healthcare terminology, and effective service delivery.
• Contribute to a collaborative, mission-driven environment where your communication skills directly support community healthcare.
• Play an essential role in the healthcare ecosystem by helping patients reach the right care at the right time.

Your Place on the Team

This role is assigned primarily to one of three Patient Access Department categories: General Inbound Calls, Specialty Inbound Calls, or Outbound Calls. You will be part of a structured call-center environment where reliability, teamwork, careful documentation, and a genuine passion for helping others are essential to delivering meaningful patient support.

You will have opportunities to deepen your understanding of patient access, strengthen your communication skills, and grow through collaboration with colleagues across the healthcare team. If you bring empathy, focus, and a desire to make a difference in your community, you can build a rewarding path in this role.

Key Responsibilities

• Manage inbound/outbound calls in a call-center environment.
• Maintain a positive attitude and sense of responsibility and commitment to helping others, which is demonstrated by adhering to scheduled work hours, and ensuring callers have a pleasant experience.
• Function in a highly structured environment with strict requirements for punctuality and attendance.
• Schedule patient appointments following established protocols and processes, including discussing referrals, insurance status, and eligibility status to ensure appropriate patient access to care.
• Follow documented processes/procedures and keep updated regarding current developments within area of expertise.
• Display good problem solving skills and ability to research information using appropriate resources.
• Use proper language, grammar and style in verbal and written communications while demonstrating exemplary customer service skills, listening skills and excellent phone etiquette.
• Communicate with clinical and/or other departments using appropriate methods to assure that we have all requirements for patient’s appointment and/or treatment.
• Identify high-risk or urgent symptoms and relay necessary information to clinical staff to assist in provision of appropriate recommendations.
• Quickly and accurately complete any required data entry including patient demographics and payer information, call logging and/or reporting.
• Perform multiple activities simultaneously such as speaking on phone while also operating a computer.
• Understand basic health care industry terms, e.g. primary care, provider, benefits, HIPAA.
• Understand and comply with HIPAA policies.
• Respond to emails and other non-phone inquiries/communications.
• Interpret subtle verbal indicators of distress or hesitance (ex: tone of voice, pauses, incomplete responses, etc.) and apply excellent interpersonal skills to de-escalate the situation and address the caller’s needs.
• Perform other duties as assigned.

Minimum Qualifications

• High school graduate or equivalent required.

Desirable Education and/or Experience

• 1-2 years customer service experience highly preferred.
• Clinical office support experience highly preferred.

Required Knowledge, Skills, and/or Abilities

• Customer service oriented
• Pleasant, professional, and articulate phone voice
• Ability to handle multiple incoming callers/patients, tasks and responsibilities
• Strong verbal and written grammar skills
• Accurate keyboard typing, data-entry and mouse navigation skills
• Working computer knowledge of MS Windows, Email, Online/Electronic forms, and websites
• Basic knowledge such as math, alphabetical or numerical filing may also be required.
• Patient scheduling experience.
• Arrives at workstation on time, ready to work, and demonstrates minimal absenteeism.
• Bilingual – English/Spanish strongly required with the ability to read, write, interpret
  and disseminate information in both languages.

Desirable Knowledge, Skills, and/or Abilities

• Knowledge of medical terminology and/or insurance terminology preferred.

About Legacy Community Health

The largest Federally Qualified Health Center (FQHC) in Southeast Texas, Legacy Community Health has delivered affordable, high-quality care for nearly 40 years across 50+ clinics in Greater Houston and the Gulf Coast. Our mission — driving healthy change in our communities — guides everything we do, and it starts with our people.

Approachable & Collaborative — Leads with humility, values diverse perspectives, and builds trust through teamwork.

Driven & Committed — Takes initiative and goes the extra mile to improve patient outcomes and drive continuous improvement.

Thoughtful Communicators — Pairs clinical/technical skill with emotional intelligence, navigating complex situations with empathy and professionalism.