CALL CENTER MANAGER

Southern Orthopaedic Surgeons, LLC; Alexandria (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Southern Orthopaedic Surgeons, LLC in Alexandria, LA seeks an experienced Call Center Operations Manager to oversee daily high-volume patient calls and inquiries, ensuring timely handling and a positive patient experience.

You will lead and coach call center agents, monitor KPIs, manage scheduling, and ensure accurate EHR documentation while maintaining regulatory compliance.

Responsibilities

• Oversee daily operations of a high-volume call center and ensure timely handling of inbound patient calls and inquiries.
• Provide leadership, coaching, and support to Call Center Agents, ensuring adherence to customer service standards and scheduling protocols.
• Monitor patient triage to schedule patients with the appropriate physician/provider based on needs.
• Resolve patient inquiries promptly while maintaining a positive patient experience.
• Escalate complex requests to clinical staff and other departments as appropriate.
• Ensure accurate EHR documentation and regulatory compliance.
• Act as primary escalation point for complex patient concerns and service recovery.
• Keep team informed of physician schedules, clinic updates, and workflow changes.
• Monitor call quality, productivity, service levels, and KPIs; implement improvements.
• Conduct training, performance evaluations, coaching sessions, and ongoing professional development.
• Collaborate with clinical and administrative leadership to optimize workflows and patient access.
• Assist with staffing, scheduling, and coverage planning to maintain efficient operations.
• Develop best practices to enhance operational efficiency and patient satisfaction.

Job description

• Oversees the daily operations of a high-volume call center, ensuring timely and effective handling of inbound patient calls and inquiries.
• Provides leadership, coaching, and support to Call Center Agents, ensuring adherence to customer service standards, scheduling protocols, and organizational policies.
• Monitors patient triage processes to ensure patients are accurately scheduled with the appropriate physician or provider based on their needs.
• Ensures patient and caregiver inquiries are resolved promptly and professionally while maintaining a positive patient experience.
• Oversees the timely routing and escalation of patient requests to clinical staff and other departments as appropriate.
• Maintains accountability for accurate documentation and data entry within the electronic health record (EHR) system, ensuring compliance with organizational and regulatory standards.
• Serves as the primary escalation point for complex patient concerns, service recovery situations, and operational issues that require management intervention.
• Ensures team members remain informed of physician schedules, clinic updates, workflow changes, and business office procedures.
• Monitors call quality, productivity, service levels, and key performance indicators (KPIs), implementing corrective actions and process improvements as needed.
• Conducts employee training, performance evaluations, coaching sessions, and ongoing professional development activities.
• Collaborates with clinical and administrative leadership to optimize workflows, improve patient access, and support organizational goals.
• Assists with staffing, scheduling, workforce management, and coverage planning to maintain efficient call center operations.
• Develops and implements best practices to enhance operational efficiency, patient satisfaction, and team performance.
• Performs other duties and special projects as assigned.

Equal Opportunity Employer
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