Calendar Clerk

Chartwell Law; Dallas (TX); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Chartwell Law is seeking a Calendar Clerk to maintain accurate court calendars, deadlines, and deposition schedules across state and federal courts. The role involves docketing conferences, motions, trials, and orders, and coordinating depositions by arranging court reporters or translators.

The successful candidate will have experience with calendar and docketing processes, familiarity with E-law, Pacer, and eCourts, and a solid understanding of legal terminology.

Qualifications

• Experience with court calendars, deadlines, and scheduling.
• Ability to interpret and apply state and federal rules.
• Strong organizational and communication skills.

Responsibilities

• Maintain accurate court calendars, deadlines, and deposition schedules.
• Docket conferences, motions, trials, and orders into the database.
• Coordinate depositions, including arranging court reporters and translators.

Skills

Planning & Priority Setting

Communication

Professionalism

Conflict Management

Tools

E-law

Pacer

eCourts

eFiling

Job description

Description

The Calendar Clerk is responsible for maintaining accurate and up-to-date court calendars, deadlines, and deposition schedules, ensuring compliance with state and federal court rules. This role involves docketing conferences, motions, trials, and orders, as well as coordinating depositions by confirming details and arranging court reporters or translators.

Primary Job Duties:

• Answer inquiries related to calendar events
• Answer inquiries related to court rules
• Review, update, and maintain calendars for court dates, deadlines, and depositions
• Docketing of conferences, court orders, motions, trials, and deadline dates into the database
• Confirming and rescheduling depositions including ordering court reporters and translators

Key Competencies:

• Communicating - Legal Professionals provide the information required by others in a concise, direct, and unambiguous way. They perceive how the message affects the receiver and strive to ensure that the receiver clearly understands the specifics and function of the message.
• Conflict Management - Legal Professionals address problems openly and objectively and bring substantial conflicts and disagreements into the open with the intention of resolving issues in an unemotional and constructive manner.
• Professionalism - Legal Professionals set high standards and serve as role models for work performance, ethical conduct, and respect for others. They consistently conduct themselves in a manner consistent with generally accepted moral principles and values and within the guidelines and best practices of their profession.
• Planning & Priority Setting - Legal Professionals identify priorities and develop detailed action plans that include objectives, accountabilities, time frames, standards, review stages, and contingencies.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This position may be designated as remote, hybrid, or fully in-office, depending on the needs of the role, office location, and Firm requirements.

Requirements

• Knowledge and understanding of state court rules and orders
• Experience with calendar and docketing of conferences, motions, trials, and deadline dates.
• Experience in confirming and rescheduling depositions including ordering court reporters and translators
• Highly familiar with E-law, Pacer, and eCourts
• Highly familiar with efiling in both State and Federal Courts with an understanding of legal terminology specific to the practice
• 3 years experience as a calendar clerk preferred