CAD Coordinator

ABM Industries; Santa Clara (CA); On-site; USD 126,000 - 154,000; Full time

Job summary

ABM Industries seeks a CAD/Facilities Coordination professional to manage as-built drawings, space data, and project closeout documentation across campus facilities. You will update AutoCAD drawings, maintain TRIRIGA records, and uphold CAD standards while coordinating with Project Managers and design teams.

The role emphasizes collaboration with Facilities Operations, Planning, and Real Estate teams to ensure accurate space inventories, compliant documentation, and timely project deliverables.

Qualifications

• Associate's or Bachelor's degree in Architecture, Engineering, Drafting, Facilities Management, Construction Management, or related field, or equivalent work experience.
• Minimum of 3 years of experience in CAD coordination, drafting, facilities documentation, or space management.
• Advanced proficiency in AutoCAD.
• Experience managing as-built drawings, revision control, and construction closeout documentation.
• Experience supporting facilities, construction, workplace planning, or corporate real estate projects.
• Strong organizational and project management skills with ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong stakeholder management and customer service skills.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage and maintain all campus as-built drawings and revision controls.
• Update AutoCAD floor plans and drawings for construction projects and field changes.
• Upload and maintain drawing files in TRIRIGA and related systems.
• Maintain CAD standards, file structures, and version control processes.
• Provide accurate as-built drawings and documentation to stakeholders on request.
• Collaborate with Project Managers to ensure complete and accurate drawing packages at closeout.
• Review and validate drawing packages for compliance and quality.
• Track revisions from capital projects and facility modifications.
• Participate in weekly project coordination meetings to improve processes.
• Partner with Facilities Operations and Real Estate teams to maintain space inventory records.
• Provide building occupancy and square footage data for planning and reporting.
• Coordinate with GIS, TRIRIGA, and related teams to document space changes.
• Assist in developing best practices for drawing maintenance and audit readiness.
• Serve as BIM360 Project Document Management administrator; establish folder structures and training.

Skills

CAD coordination

Project management

Stakeholder management

Organizational skills

Verbal & written communication

Education

Associate's or Bachelor's degree in Architecture/Engineering/Facilities/Construction

Equivalent work experience

Tools

AutoCAD

TRIRIGA

BIM360 / Autodesk Construction Cloud

OpenBlue

Job description

Pay Rate: $140K/annually

The pay listed is the salary range for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management .

Key Responsibilities

CAD Drawing & Record Management

• Manage and maintain all campus as-built drawings and revision controls in accordance with Facilities standards and procedures.
• Update AutoCAD floor plans and drawings to reflect construction projects, renovations, occupancy changes, and field modifications.
• Upload and maintain current drawing files, floor plans, and supporting documentation within TRIRIGA and related systems
• Maintain CAD standards, file structures, naming conventions, and version control processes.
• Provide accurate as-built drawings and facility documentation to Design, Construction, Facilities Operations, Security, and other stakeholders upon request.

Project Coordination & Closeout

• Collaborate with Project Managers to ensure contractors, architects, engineers, and consultants provide complete and accurate as-built drawing packages at project closeout.
• Review and validate submitted drawing packages for compliance, completeness, and quality standards.
• Track drawing revisions resulting from ongoing capital projects and facility modifications.
• Participate in weekly project coordination meetings to support communication, project alignment, and process improvements.

Space Management & Facilities Data Support

• Partner with Facilities Operations, Planning, Design & Construction, Security, and Real Estate teams to maintain accurate building and space inventory records.
• Provide building, occupancy, and square footage data to support planning, reporting, and operational activities.
• Coordinate with Facility Planning, Portfolio Planning, Real Estate Program Management, GIS, OpenBlue, and TRIRIGA teams to identify and document space changes.
• Support development and implementation of best practices for drawing maintenance, space management, and audit readiness.

Space Audits & Validation

• Conduct bi-annual space and furniture layout audits to validate occupancy and drawing accuracy.
• Reconcile discrepancies between field conditions, CAD drawings, and TRIRIGA space records.
• Support campus-wide space audits, utilization reviews, and reporting requirements.
• Ensure facility data remains accurate and aligned across all systems of record.

BIM360 Document Control Administration

• Serve as the administrator for BIM360 Project Document Management folders.
• Establish project folder structures and maintain document control standards.
• Train Project Managers, Facility Managers, Design teams, and other stakeholders on document management policies, procedures, and workflows.
• Manage document permissions, access controls, and document exchange processes.
• Archive project files upon completion and ensure records retention requirements are met.
• Maintain organized and accessible project documentation that can be easily retrieved by authorized stakeholders.

Required Qualifications

• Associate's Degree or Bachelor's Degree in Architecture, Engineering, Drafting, Facilities Management, Construction Management, or a related field, or equivalent work experience.
• Minimum of 3 years of experience in CAD coordination, drafting, facilities documentation, or space management.
• Advanced proficiency in AutoCAD.
• Experience managing as-built drawings, revision control processes, and construction closeout documentation.
• Experience supporting facilities, construction, workplace planning, or corporate real estate projects.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong stakeholder management and customer service skills.
• Proficiency with Microsoft Office applications.

Preferred Qualifications

• Experience with Johnson Controls OpenBlue .
• Experience with IBM TRIRIGA space management and facilities systems.
• Experience with Autodesk BIM360 or Autodesk Construction Cloud document management platforms.
• Knowledge of facilities operations, workplace services, and corporate real estate environments.
• Experience with occupancy planning, space utilization analysis, and portfolio reporting.
• Familiarity with GIS-integrated facilities management systems.
• Experience supporting large campus environments and multiple concurrent construction projects.

Key Stakeholder Partnerships

• Facilities Operations
• Facility Planning
• Design & Construction
• Security
• Portfolio Planning
• Real Estate Program Management
• GIS and TRIRIGA Teams
• Project Managers
• Architects and Engineers
• General Contractors and Consultants