CAA ICON - Assistant Project Manager (Washington, DC)

Creative Artists Agency; Washington (District of Columbia); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Paid Vacation/Holidays

Parental Leave

Education Assistance

Employee Perks

Job summary

Creative Artists Agency (CAAICON) seeks a project-support professional in Washington, DC to assist the Project Manager, Director and Executive through design, construction and completion phases. You will manage document control, communications, meeting minutes, and project logistics to ensure timely progress.

The ideal candidate has 1–3 years in construction or related services, a bachelor’s degree in construction or engineering, and excellent communication and organizational skills.

Qualifications

• 1-3 years of experience in construction or related services.
• Bachelor’s Degree in Construction Management, Engineering or related field.
• Exceptional communication and organizational skills.
• Self-starter with ability to work independently.
• Multitasking and problem-solving abilities; quick to learn new concepts.
• Familiarity with Microsoft Office suite (Word, Excel, Project, Teams, OneDrive).

Responsibilities

• Attend regularly scheduled project meetings.
• Organize project file systems and logistics.
• Schedule meetings with project team members.
• Maintain minutes of meetings and RFI logs.
• Track open issues and submittals to keep design work on schedule.
• Assist in monthly pay applications and project deliverables.
• Ensure adherence to internal and external quality standards.

Education

Bachelor’s Degree

Tools

Microsoft Office

Word

Excel

Project

Teams

OneDrive

Job description

Job Description

Who We Are

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAAICON is the industry’s-leading owner's representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 100 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAAICON has managed the development of many of the most successful venues around the world with experience spanning 11 professional sports leagues and over $45 billion over the last 21 years in business. CAAICON offers world-class service in the areas of feasibility and planning, project management, and consulting.

The Role

In this role, you will assist the Project Manager, Director and Executive throughout the entire project phase, including design, construction and completion of large-scale venue projects. You will be responsible for document control, communications and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers and Subcontractors and project stakeholders in a professional and tactful manner on a regular basis.

Responsibilities

• Attend regularly scheduled project meetings.
• Assist in organizing the project file system.
• Assist in getting meetings scheduled with project team members.
• Maintain minutes of relevant project related meetings.
• Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans.
• Interface as necessary with adjacent and affected stakeholders.
• Assist in tracking open RFIs, Non-Conformance Logs and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
• Update and assist in maintaining CAAICON project tracking logs.
• Review and log on-site inspection reports.
• Assist with assuring the highest standard of quality.
• Identify, monitor and track all owner open issues to ensure timely and effective resolution.
• Assist in the preparation of each monthly pay application for processing.
• Assist in compiling and assembling project deliverables.
• Assist in identifying/resolving obstacles to completing project on time and to budget.
• Ensuring adherence to internal and external quality standards.

Requirements

• 1-3 years of experience in the construction or a related services industry.
• Bachelor’s Degree Required (Construction Management or Engineering - preferably Civil, Structural or Architectural or like industry).
• Exceptional communication and organizational skills.
• Self-starter with the ability to work independently.
• Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc).

Location

This role is based in Washington, DC.

Compensation

The annual base salary range for this position is as follows: Washington, DC - $70,000 - $95,000. This position is also eligible for benefits and a discretionary bonus. Ultimately, wages may vary based upon factors including, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Benefits

• Benefits where the company pays 80%-100% of the cost include: Medical, Basic Life and AD&D Insurance Telemedicine Employee assistance and mental health counseling in person, virtually or through text Paid Vacation / Holidays Paid Sick Time Paid Parental Leave and Other Paid Leaves of Absence NICU leave Bereavement resources Adoption Benefits Educational Assistance Mental Health Resources Employee Assistance Plan
• Employees may also elect to participate in voluntary benefits Dental, Vision Insurance 401K Plan Flexible Spending Accounts (Health Care and Dependent Care) Health Savings Account Voluntary Life and AD&D Insurance Employee Perks Commuter Benefits
• *Benefits offered also include other statutory mandated benefits

Equal Employment Opportunity

#CAAICON Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.