CAA ICON Owner’s Representative / Construction Project Management Intern – Summer 2027 (San Jose, CA)

Creative Artists Agency; San Jose (CA); On-site; USD 27,000 - 45,000; Full time

Benefits offered by this job

Housing stipend

Laptop provided

Paid internship

In-person internship

Job summary

CAA ICON’s San Jose internship seeks a Summer 2027 Owner’s Representative / Construction PM Intern to support coordination, meetings, and document control for high-profile projects. You’ll gain exposure to construction methods, LEED practices, and client-facing duties in a fast-paced environment.

Eligible students pursuing Construction Management, Engineering, or Business with a 3.0+ GPA may apply. In-person May 17, 2027 – August 6, 2027, housing stipend for non-locals, laptop provided, paid

Qualifications

• Pursuing a bachelor’s degree in Construction Management, Engineering, Business, or related field.
• Expected graduation Spring/Summer 2027 or Spring/Summer 2028.
• Minimum GPA 3.0 strongly preferred.
• Strong technical skills; proficient in Word, Outlook, Excel, Bluebeam.

Responsibilities

• Support daily needs: deliveries, scanning, document development, and logs.
• Coordinate and maintain project master calendar and invites.
• Assist with file maintenance and meeting minutes.
• Assist with event planning and data to establish schedules.
• Monitor budgets, contracting costs, and expenditures.
• Assist with contract administration, RFIs, and submittals.
• Coordinate subcontractors, vendors, and staff on site.

Skills

Communication

Time management

Teamwork

Education

Pursuing bachelor’s degree in Construction Management, Engineering or Business

Tools

Microsoft Word

Outlook

Excel

Bluebeam

Microsoft Project

Job description

CAA ICON Owner’s Representative / Construction Project Management Intern – Summer 2027 (San Jose, CA)

WHO WE ARE:

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the industry’s-leading owner's representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 100 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world with experience spanning 11 professional sports leagues and over $45 billion over the last 21 years in business. CAA ICON offers world-class service in the areas of feasibility and planning, project management, and consulting.

WHO ARE WE LOOKING FOR:

A collaborative team member who can successfully manage multiple competing priorities in a deadline-driven environment. A self-motivated and detail-oriented individual with a strong interest in business and a basic knowledge of building construction.

WHO WILL YOU WORK WITH:

You will provide support to company operations or a project field team by assisting in various office, coordination, and communication responsibilities at the direction of your reporting Manager. You may also directly assist our clients with various project-related requests.

WHAT WILL YOUR RESPONSIBILITIES BE:

• Support of daily needs, including but not limited to deliveries/mailing, scanning, document development, and maintaining tracking logs.
• Coordinate and maintain a master calendar for the project team, and effectively manage all scheduled activities, meeting invites, conference call lines, etc.
• Assist with the maintenance of files.
• Attend all regularly scheduled meetings as required, taking notes and keeping meeting minutes as required.
• Assist with the planning of all events and special projects.
• Assist with obtaining project data to establish project schedules.
• Assist with monitoring and forecasting budgets, contracting costs, and actual cost expenditures.
• Assist with contract administration, project correspondence, and document control.
• Assist with log submittals and processing of RFIs.
• Assist with coordinating subcontractors, vendors, and staff.
• Navigate and markup architectural building drawings.
• Lead or participate in informative site tours, when applicable.
• Support the team in capturing site photographs.
• Review and prepare Purchase Orders (Pos) and Change Orders (COs) for timely submission.
• Embrace client-facing responsibilities, effectively communicating task updates in meetings.
• Join the team for informational visits to team facilities, such as practice venues and offices.
• Experience the multifaceted nature of our projects, gaining exposure to areas like construction methodologies, cutting-edge stadium technology, architectural design, sponsorship negotiations, sustainable building practices like LEED, interior design, community engagement, and other operational needs of the world’s preeminent sports teams.
• Capstone project/end of internship presentation.

WHAT WE ARE SEEKING:

• Pursuing a bachelor’s degree in Construction Management, Engineering, Business, or a related degree is required, with an expected graduation date in Spring/Summer/Winter 2027 or Spring/Summer 2028.
• A minimum GPA of 3.0 is strongly preferred.
• Strong technical skills; Proficient in Microsoft Word, Outlook, Excel, and Bluebeam.
• Knowledge of Microsoft Project preferred.
• Excellent verbal and written communication skills.
• Strong organizational, multi-tasking, planning, and time‑management skills.
• Detail‑oriented with the ability to recognize discrepancies.
• Dependable, results-focused, and ethical.
• The ability to work independently as well as part of a team.

GENERAL INFORMATION:

This is the CAA ICON Intern Application for Summer 2027 in-person internship opportunities. This application is intended for current university students who are currently in their Junior year, Senior year, or in a Graduate program.

ABOUT OUR INTERNSHIPS:

CAA ICON’s world-class internship is an educational, hands-on, and project-based experience. CAA ICON is a highly collaborative global team. Interns will have the opportunity to work with industry executives, develop personally and professionally through our in-house professional development courses, and hear from Executives across the organization throughout the internship. The Summer 2027 Internship Program is an in-person, full-time opportunity from May 17, 2027 – August 6, 2027. All internships are paid employment opportunities. Interns are responsible for their own transportation. A housing stipend will be offered for those who are not local to the intern opportunity. A laptop and other resources necessary to support the work will be provided. Individuals who now or in the future require visa sponsorship are not eligible for our internship or full-time opportunities.

COMPENSATION:

The hourly rate for this internship position is in the range of $19.84 - $33.00. Ultimately, hourly rates for interns are determined by geographic location, among other criteria. Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.