CAA ICON - Assistant Project Manager (OKC)

Creative Artists Agency; Oklahoma City (OK); On-site; USD 63,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Plan

Paid Vacation / Holidays

Paid Sick Time

Flexible Spending Accounts

Voluntary Life Insurance

Telemedicine

Paid Parental Leave

Educational Assistance

Mental Health Resources

Employee Assistance Plan

Job summary

Creative Artists Agency is looking for a Project Assistant in Oklahoma City, OK. In this role, you will support the Project Manager and team through all phases of large-scale venue projects. Responsibilities include managing project documentation, scheduling meetings, and ensuring adherence to quality standards.

The ideal candidate will have exceptional communication skills, a Bachelor's degree related to construction or engineering, and the ability to work independently. A competitive salary range of $63,000 to $70,000 is offered, along with a comprehensive benefits package.

Qualifications

• 0-3 years of experience in the construction or related services industry.
• Exceptional communication and organizational skills are required.
• Ability to work independently and multi-task effectively.

Responsibilities

• Assist the Project Manager and team throughout the project phases.
• Maintain minutes of relevant project-related meetings.
• Track open RFIs and manage project deliverables.

Skills

Communication skills

Organizational skills

Problem solving

Self-starter

Multi-tasking

Education

Bachelor's Degree in Construction Management or Engineering

Tools

Microsoft Word

Microsoft Excel

Microsoft Project

Microsoft Teams

OneDrive

Job description

The Role

In this role, you will assist the Project Manager, Director and Executive throughout the entire project phase, including design, construction and completion of large‑scale venue projects. You will be responsible for document control, communications and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers and Subcontractors and project stakeholders in a professional and tactful manner on a regular basis.

Responsibilities

• Attend regularly scheduled project meetings
• Assist in organizing the project file system
• Assist in getting meetings scheduled with project team members
• Maintain minutes of relevant project related meetings
• Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans
• Interface as necessary with adjacent and affected stakeholders
• Assist in tracking open RFIs, Non‑Conformance Logs and submittals to ensure that the design team is providing the timely information needed to advance the work in the field
• Update and assist in maintaining CAA ICON project tracking logs
• Review and log on‑site inspection reports
• Assist with assuring the highest standard of quality
• Identify, monitor and track all owner open issues to ensure timely and effective resolution
• Assist in the preparation of each monthly pay application for processing
• Assist in compiling and assembling project deliverables
• Assist in identifying/resolving obstacles to completing project on time and to budget
• Ensuring adherence to internal and external quality standards

Requirements

• 0-3 years of experience in the construction or a related services industry
• Bachelor’s Degree required (Construction Management or Engineering – preferably Civil, Structural or Architectural or like industry)
• Exceptional communication and organizational skills
• Self‑starter with the ability to work independently
• Multi‑tasking and the ability to problem solve and master new concepts in a short period of time
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc)

Location

This role is based in Oklahoma City, OK.

Compensation

The annual base salary for this position is in the range of $63,000 – $70,000. The position is also eligible for benefits and a discretionary bonus. Salary may vary based upon relevant experience, time in the role, business sector, and geographic location, among other criteria.

Benefits

• Medical, Dental, Vision Insurance
• 401(k) Plan
• Paid Vacation / Holidays
• Paid Sick Time
• Flexible Spending Accounts (Health Care and Dependent Care)
• Voluntary Life Insurance
• Telemedicine
• Paid Parental Leave and Other Paid Leaves of Absence
• Adoption Benefits
• Educational Assistance
• Mental Health Resources
• Employee Assistance Plan

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third‑party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.