CAA ICON – Project Controls Manager (San Antonio)

Creative Artists Agency; San Antonio (TX); On-site; USD 93,000 - 124,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) plan

Paid vacation / holidays

Paid sick time

Telemedicine

Educational assistance

Mental health resources

Job summary

Creative Artists Agency in San Antonio, TX, seeks a Project Controls Manager to oversee project expenditures and budget accuracy. The successful candidate will manage cost documentation and ensure alignment with project finances.

Responsibilities include tracking scope changes, preparing cash flow analyses, and leading budget review meetings. Candidates must have a Bachelor’s degree and 5–7 years of relevant experience, particularly in financial management within construction projects.

This role offers a competitive annual salary ranging from $93,000 to $124,000, along with various benefits and a discretionary bonus.

Qualifications

• 5–7 years of related experience, including supervisory/managerial experience.
• Comfortable working in a fast-paced team-oriented environment.
• Self-starter able to work independently and in a team.

Responsibilities

• Consolidate project expenditures and manage cost documentation.
• Track and resolve potential scope changes and cash flow.
• Prepare detailed cash flow analysis with regular updates.

Skills

Microsoft Office Suite (Excel)

Analytical skills

Communication skills

Attention to detail

Supervisory experience

Education

Bachelor’s degree in Finance, Engineering, or Construction Management

Job description

Company Overview

CAA ICON is the industry’s leading owner’s representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With over 100 sports, entertainment, and public assembly projects and more than 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world with experience spanning 11 professional sports leagues and over $45 billion in business over the last 21 years.

The Role

The Project Controls Manager is responsible for consolidating all project expenditures and forecasted expenditures into CAA ICON budget reports and forms, monitoring and reviewing the accuracy of the overall project budget (hard and soft costs, committed and uncommitted, risk and exposures), and managing cost documentation, invoices, pay applications, and draw requests. The role focuses on cost management, tracking, and facilitating resolution of scope changes, delay claims, or design impacts.

Responsibilities

• Key point of contact for client group CFO, Controllers, and Finance Departments.
• Track, forecast, and resolve potential scope changes, delay claims, design impacts, cash flow, and payment requisitions.
• Maintain and update the project budget, cash flow, budget transfers, client‑approved adjustments, exposure logs, and contingency adjustments.
• Obtain client signatures for all budget adjustments on appropriate forms.
• Prepare detailed cash flow analysis with regular updates.
• Coordinate with client’s financial department regarding forecast of costs, including any project schedule issues or known financial issues.
• Manage monthly billing and payment applications, ensuring alignment with the project budget.
• Set up and maintain an internal invoice tracker.
• Evaluate, offer recommendations, and adjust contractor payment applications to ensure accuracy with work‑in‑place, stored materials, and compliance with specified quality of materials, systems, and installations.
• Lead invoice and payment coordination with client, lenders, contractors, and consultants.
• Lead monthly lender site‑walks and pay application review meetings.
• Lead weekly or bi‑weekly budget review meetings with the client and other stakeholders.
• Assist Project Executive in finalizing construction costs during pre‑construction, including negotiation of Guaranteed Maximum Price (GMP).
• Monitor and track use of allowances or contingencies during construction.
• Analyze change order requests and additional service requests, responding to delay notices, time extension requests, and submitted change orders.
• Engage relevant parties to understand cost implications and negotiate terms with contractors and design team.
• Develop and maintain project‑specific cost reporting logs, tracking contractor changes, design change requests, exposures, etc.
• Monitor and analyze contractor and subconsultant‑provided cost logs.
• Establish and maintain a project‑specific Purchase Order Log with Project Director.

Requirements

• Bachelor’s degree in Finance, Engineering, or Construction Management (or related field).
• 5–7 years of related experience, including supervisory/managerial experience.
• Advanced experience using Microsoft Office Suite, specifically Excel.
• Comfortable working in a fast‑paced, team‑oriented environment.
• Ability to communicate clearly, deliver presentations, simplify variances and issues, and propose solutions.
• Strong attention to detail with analytical skills.
• Self‑starter able to work independently and in a team environment.
• Travel as required to meet client or project needs.
• High‑level understanding of Design Build and CMAR agreements.
• Good understanding of FF&E procurement.

Location

San Antonio, TX.

Compensation

Annual base salary range $93,000 – $124,000. Eligible for benefits and a discretionary bonus. Salary may vary based on experience, tenure, sector, and geography.

Benefits

• Discretionary annual bonus.
• Medical, Dental, Vision insurance.
• 401(k) plan.
• Paid vacation / holidays.
• Paid sick time.
• Flexible Spending Accounts (Health Care and Dependent Care).
• Voluntary life insurance.
• Telemedicine.
• Paid parental leave and other paid leaves of absence, adoption benefits.
• Educational assistance.
• Mental health resources.
• Employee Assistance Plan.

Equal Employment Opportunity

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race, color, religion, creed, gender or sex, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making, or any other characteristic protected by applicable law. The Company also complies with the Americans with Disabilities Act and applicable state and local laws regarding reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third‑party recruiters unless contractually engaged. Applicants may submit resumes through the official channels.