BWH Nursing Department Administrative Assistant

Bournewood group; Brookline (MA); Hybrid; USD 34,000 - 48,000; Full time

Job summary

Bournewood Hospital in Brookline, MA is seeking a Nursing Department Administrative Assistant to support the Chief Nursing Officer and the Nursing Department. You will handle communications, payroll processing every two weeks, mail, supplies, and document preparation for regulatory and quality initiatives.

The role requires a High School Diploma, strong typing/organizational abilities, confidentiality, and the ability to work with multiple departments; this is a full-time position.

Qualifications

• High School Diploma required; higher degree preferred.
• Prior administrative experience.
• Excellent typing, editing and organizational skills.
• Knowledgeable in all general office procedures.
• Command of basic English including spelling, grammar, and creative writing skills.
• Demonstrated ability to be tactful and diplomatic.
• Takes initiative and follows detailed directives with accuracy.
• Can ensure confidentiality.

Responsibilities

• Act as department liaison to ensure smooth communication between the office of the CNO, units, and all other departments throughout the hospital.
• Collaborate with the Director of Quality to develop QI reports and forms to meet requirements from regulatory agencies.
• Answering phones, taking and forwarding messages.
• Process payroll electronically every two weeks for all staff in the department.
• Order monthly stationary supplies and maintain inventory.
• Prepare documents as requested to respond to information requests or correspondence for Nursing Department (internal and external).
• Track employee injury reports and send to HR when completed.
• Works with Director of Quality to review for compliance of all Department of Mental Health (DMH) restraint/seclusion forms.
• Responsible for daily mail distribution within the department including outgoing and incoming mail.
• Monitor emergency bag content and ensure new bag is ready when needed.
• Monitor vital sign equipment for the units. Order and provide new supplies as needed.
• Perform all tasks in a professional manner.
• Assist in meeting invites or other administrative tasks, as assigned.
• Other duties as requested by Supervisor.

Skills

Typing

Editing

Organizational skills

General office procedures

English proficiency

Diplomacy

Initiative

Confidentiality

Education

High School Diploma

Higher degree preferred

Job description

# BWH Nursing Department Administrative AssistantBournewood Hospital - Brookline, MA 02467## OverviewSalary Range$25.00 - $35.00 HourlyPosition TypeFull Time## DescriptionThe Nursing Department Administrative Assistant works with the Chief Nursing Officer (CNO) to ensure smooth operation of the Nursing Department.**Key Responsibilities:*** Act as department liaison to ensure smooth communication between the office of the CNO, units, and all other departments throughout the hospital.* Collaborate with the Director of Quality to develop QI reports and forms to meet requirements from regulatory agencies.* Answering phones, taking and forwarding messages.* Process payroll electronically every two weeks for all staff in the department.* Order monthly stationary supplies and maintain inventory.* Prepare documents as requested to respond to information requests or correspondence for Nursing Department (internal and external).* Track employee injury reports and send to HR when completed.* Works with Director of Quality to review for compliance of all Department of Mental Health (DMH) restraint/seclusion forms.* Responsible for daily mail distribution within the department including outgoing and incoming mail.* Monitor emergency bag content and ensure new bag is ready when needed.* Monitor vital sign equipment for the units. Order and provide new supplies as needed.* Perform all tasks in a professional manner.* Assist in meeting invites or other administrative tasks, as assigned.* Other duties as requested by Supervisor.**Qualifications:*** High School Diploma required. Higher degree preferred.* Prior administrative experience* Excellent computer typing, editing and organizational skills. Knowledgeable in all general office procedures.* Command of basic English including spelling, grammar, and creative writing skills.* Demonstrated ability to be tactful and diplomatic.* Takes initiative and follows detailed directives with accuracy.* Can ensure confidentiality.* Must be able to sit for up to 8 hours.* Must be able to see and speak clearly.* Must be able to use a computer, telephone, copy machine, etc.* Must be able to walk up and down stairs.