Buying Operations Coordinator

Printfresh; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

PTO

401(k) plan with company match

Employee discount

Hybrid flexibility

Job summary

Printfresh in Philadelphia is hiring a Buying Operations Coordinator to support the Head of Production in PO creation, inventory control, and production timelines. The role liaises with domestic and international vendors to ensure on-time delivery and high-quality products.

You will manage Shopify product data, set up SKUs, and coordinate with logistics and the 3PL warehouse to keep launches on schedule. This is a full-time onsite position in our Philadelphia office.

Qualifications

• 2+ years in production and operations, preferably fashion or home
• Proficient with Google Sheets and Shopify; ability to learn inventory planning tools
• Strong organizational, multitasking, and communication skills with urgency

Responsibilities

• Write, manage, and track all POs with pricing, delivery dates, and quantities; communicate updates to teams
• Coordinate with manufacturers and suppliers to track production timelines and manage air/ocean deliveries
• Maintain product data in Shopify and inventory planning systems; set up SKUs and listings
• Issue SMS POs per production calendar; review TOPs with Design Coordinator; provide vendor feedback to maintain quality
• Collaborate with internal teams and 3PL warehouse; keep production schedules and launches on track

Skills

Google Sheets

Shopify

Organizational skills

Communication skills

Problem-solving

Tools

Inventory planning tools

Job description

Company Overview:

Founded in 2016, Printfresh is a majority woman-owned brand creating whimsical sleepwear and lifestyle items inspired by nature, animals, and home décor. Our designs are crafted with care, beginning as gouache paintings before being hand-printed or embroidered on 100% organic cotton by artisan partners in India. We value creativity, sustainability, and a customer-centric approach.

Position Overview:

The Buying Operations Coordinator will play a key role in supporting the Head of Production, ensuring the seamless execution of purchase orders, inventory management, and production timelines. Acting as a liaison between internal teams and domestic/international vendors, you’ll help keep our operations running smoothly and ensure that every product meets our high-quality standards.

This is a full-time position in our Philadelphia office.

Key Responsibilities:

• Purchase Order Management:
  Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities. Communicate updates to internal and external teams as changes arise.
• Vendor and Logistics Coordination:
  Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery. Collaborate with logistics teams to manage air and ocean deliveries.
• Inventory and Data Management:
  Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels. Set up and update SKUs, product listings, and buy data.
• Production and Quality Support:
  Issue SMS POs according to the production calendar and review TOPs with the Design Coordinator. Provide timely feedback to vendors to maintain quality standards.
• Team Collaboration:
  Partner with internal teams to ensure smooth operations and maintain detailed production schedules. Work closely with the 3PL warehouse, providing regular updates on deliveries and product launches.

Qualifications:

• Experience:
  2+ years in production and operations (preferably in fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications.
• Skills:
• Proficiency in Google Sheets, and Shopify (or ability to learn inventory planning tools) preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and problem-solving skills with a sense of urgency.
• Attributes:
  Attention to detail, team-oriented mindset, and adaptability in a fast-paced environment.

What We Offer:

• Health benefits, PTO, and a 401(k) plan with company match.
• Employee discount on Printfresh products.
• A collaborative, creative office environment with some hybrid flexibility.

About Our Culture:

At Printfresh, we celebrate creativity, sustainability, and a customer-first mindset. Our core values guide everything we do:

• Do the Right Thing
• Just Say It
• Do What It Takes
• Just Off-Center
• Customer-Centric
• Learning Oriented

If you’re a detail-oriented professional with a passion for production and an appreciation for bold, colorful designs, we’d love to hear from you!