Buying Admin - Men's

Tillys; Irvine (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Health Coverage

Employee Discount

Discount Programs

Employee Sample Sales

Wellness & Social Events

Weekly Office Snacks

Job summary

Tillys, based in Irvine, CA, is seeking a Buying Admin to provide essential administrative support to the Buyer’s area. The role involves handling Purchase Orders, organizing files and samples, and ensuring timely, accurate input across warehouse processes.

Ideal candidates have 1–2 years of admin experience, proficiency in Excel and MS Word, and strong communication skills. This is a full-time, in-office position in Irvine, CA with weekday hours.

Qualifications

• Proficient in the use of Excel and MS Word.
• Detail oriented and organized.
• Must be able to communicate in a professional manner and respond with timeliness.
• Able to reprioritize projects frequently.
• Must have ability to multitask
• Independent, self-motivated, team player.Able to effectively communicate with all levels of staff and management.

Responsibilities

• Responsible for the administrative support of the Buyer’s area of responsibility.
• Responsible for all Purchase Orders; entering, faxing, revisions, tickets, samples, and follow through..
• Responsible for organizing all files, samples, and photos.
• Ensuring input is accurate and executed in an efficient and timely manner.
• Verifying new receipts and identifies problems and discrepancies in warehouse.
• Follow all QC processes.
• Maintain internal and external relationships (Vendors, Planning and Allocation, and Marketing).
• Process all outgoing mail and Fed Ex requests.

Skills

Excel

MS Word

Detail oriented

Communication

Multitask

Independence

Education

High School Diploma

Bachelor's Degree preferred

Tools

Faxing

Files organization

Office equipment

Job description

At Tillys, we’re a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle.

Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life — both in-store and online.

Position Summary

The following is a brief description of responsibilities to be performed by the Buying Admin. Job responsibilities include, but are not limited to the following:

Key Responsibilities

A typical day may include:

• Responsible for the administrative support of the Buyer’s area of responsibility.
• Responsible for all Purchase Orders; entering, faxing, revisions, tickets, samples, and follow through..
• Responsible for organizing all files, samples, and photos.
• Ensuring input is accurate and executed in an efficient and timely manner.
• Verifying new receipts and identifies problems and discrepancies in warehouse.
• Follow all QC processes.
• Maintain internal and external relationships (Vendors, Planning and Allocation, and Marketing).
• Process all outgoing mail and Fed Ex requests.

Qualifications

Your experience brings:

• Proficient in the use of Excel and MS Word.
• Ability to perform all essential duties and responsibilities listed above.
• Detail oriented and organized.
• Must be able to communicate in a professional manner and respond with timeliness.
• Able to effectively use common office equipment.
• Ability to reprioritize projects frequently.
• Must have ability to multitask
• Independent, self-motivated, team player.Able to effectively communicate with all levels of staff and management.

Education & Experience

• 1-2 years of administrative support experience preferred.
• High School Diploma required.
• Bachelors Degree preferred.

Work Environment & Physical Demands

• Professional office setting with low to moderate noise
• Ability to sit or stand for extended periods
• Regularly lift/move up to 20 lbs and navigate stairs
• Frequent walking and movement between floors/departments
• Reasonable accommodation is available to support individuals with disabilities

Leadership & Team Development

Non-Management:

While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported.

Compensation

Hourly Range: $21-$23/hr

Final offer will be based on experience, skills, and qualifications.

What to Expect

Schedule:

Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons.

Work Location:

Irvine, CA — minimum of 4 days per week in-office.

Why Join Tillys?

At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted — it’s celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence.

• 401(k) Retirement Plan – Save for your future with our company-sponsored plan
• Health Coverage – Medical, dental, vision, life, and additional voluntary benefits
• Employee Discount – In-store and online
• Discount Programs – Save on travel, events, and more
• Employee Sample Sales – Major deals on favorite brands
• Wellness & Social Events – Fitness programs, parties, and team outings
• Weekly Office Snacks – Stay fueled with stocked treats

Equal Opportunity Employer & Fair Chance Hiring

Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Fair Chance Hiring:

In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act.

Other Considerations

This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.