Buyer, Purchasing Division

City of Indianapolis; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

City of Indianapolis is seeking a Procurement Specialist to manage all phases of public procurement for city and county agencies. You will review requisitions and contracts, prepare bids and quotes, and serve as liaison to agencies, divisions, and vendors to resolve procurement issues.

This role requires a bachelor’s degree in a related field and at least three years of experience, plus strong knowledge of procurement laws, MS Office, and negotiation skills.

Qualifications

• Bachelor’s degree in Procurement Management, Business Management, or related field and three (3) years of related work experience.
• Considerable knowledge of public procurement laws, ordinances, policies, and other requirements governing public purchasing.
• Knowledge of approved purchasing methods, supply sources, markets, and price trends.
• Must understand and can apply accounting practices and procedures as they relate to governmental purchasing.
• Must have above average skills in Microsoft Office.

Responsibilities

• Collaborates with agencies and divisions to determine purchasing needs, requisitions, and change orders.
• Develops fundamental specifications for items being purchased, interviews, and corresponds with vendors.
• Surveys and evaluates markets for best sources, new sources, market conditions, and trends.
• Determines appropriate method of competition as established by procurement state statute, rules, regulations, and policies.
• Prepares and issues special procurement purchases, informal quotes, invitations to bid, requests for proposals, and addendums and places them in the appropriate database.
• Coordinates, conducts, and attends pre-bid and proposal conferences and quote openings while preparing and evaluating cost scores.
• Submits award recommendations to agencies and divisions contact person.
• Attends agency and division board meetings when bids are being awarded in case board members have questions about the competitive process.
• Completes purchase transaction ensuring purchase orders and contracts are documented for public record.
• Creates and processes blanket purchase orders, procures, and negotiates simple service contracts.

Skills

Negotiation

Communication

Microsoft Office

Public procurement knowledge

Education

Bachelor’s degree in Procurement Management, Business Management, or related field

Master’s degree in Procurement Management, Business Management, or related field

Job description

Overview

Agency Summary

The purpose and mission of the Purchasing Division of the Office of Finance and Management is responsible for the procurement of goods and services. We oversee the city-county bidding opportunities and vendor registration. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Job Summary

This position is responsible for conducting all phases of public procurement processes for city and county agencies. Incumbent in this position will review and process agency and division requisitions and contracts. They will also prepare and process all statutory required bids and quotes. Incumbent serves as liaison to agencies, divisions, and vendors to resolve procurement issues. The incumbent in this position actions are controlled by established policies and procedures and state law and councilmanic ordinances. Incumbent will exercise independent judgment and initiative for making decisions in the absence of policy and procedures that control the situation. Position reports to the Manager Procurement.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Collaborates with agencies and divisions to determine purchasing needs, requisitions, and change orders
• Develops fundamental specifications for items being purchased, interviews, and corresponds with vendors
• Surveys and evaluates markets for best sources, new sources, market conditions, and trends
• Determines appropriate method of competition as established by procurement state statute, rules, regulations, and policies
• Prepares and issues special procurement purchases, informal quotes, invitations to bid, requests for proposals, and addendums and places them in the appropriate database
• Coordinates, conducts, and attends pre-bid and proposal conferences and quote openings while preparing and evaluating cost scores
• Submits award recommendations to agencies and divisions contact person
• Attends agency and division board meetings when bids are being awarded in case board members have questions about the competitive process
• Completes purchase transaction ensuring purchase orders and contracts are documented for public record
• Creates and processes blanket purchase orders, procures, and negotiates simple service contracts
• Must maintain confidentiality at all times
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Bachelor’s degree in Procurement Management, Business Management, or related field of study and three (3) years of related work experience. A combination of education and work experience meeting the minimum requirements may be used in lieu of degree. Considerable knowledge of public procurement laws, ordinances, policies, and other requirements governing public purchasing. Knowledge of approved purchasing methods, supply sources, markets, and price trends. Must understand and can apply accounting practices and procedures as they relate to governmental purchasing. Must have above average skills in Microsoft Office. Skilled at negotiating while demonstrating a high degree of integrity and trust. Ability to multi-task in a challenging environment adapting quickly to change while meeting deadlines. Ability to effectively communicate both orally and in written form. Ability to maintain working relationships with agency and division contacts and the vendor community.

Preferred Job Requirements And Qualifications

Master’s degree in Procurement Management, Business Management, or related field of study and one (1) year of related work experience. Considerable knowledge of public procurement laws, ordinances, policies, and other requirements governing public purchasing. Knowledge of approved purchasing methods, supply sources, markets, and price trends. Must understand and can apply accounting practices and procedures as they relate to governmental purchasing. Must have above average skills in Microsoft Office. Skilled at negotiating while demonstrating a high degree of integrity and trust. Ability to multi-task in a demanding environment adapting quickly to change while meeting deadlines. Ability to effectively communicate both orally and in written form. Ability to maintain working relationships with agency and division contacts and the vendor community.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month)

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings Plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

[phone]

Do you have knowledge of public procurement laws, ordinances, polices and other requirements governing public purchasing?

• Yes
• No
• Required Question