Buyer I

Aims Community College; Colorado; On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Tuition reimbursement

Tuition waiver for dependents

PERA retirement

Free parking

Job summary

Aims Community College is seeking a full-time on-site Buyer to ensure compliance with purchasing policies, manage vendor relationships, P-Card program, and assets. The role supports the Purchasing Department and provides training on Workday Purchasing.

Minimum qualifications include a relevant degree with two years of related experience, or various combinations of education and experience. Strong communication, organizational skills, and forklift certification are preferred; a company vehicle is

Qualifications

• Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, Logistics, or another related field; plus, two (2) years of related work experience.
• Associate's Degree, plus four (4) years of related work experience.
• No degree and six (6) years of related work experience.

Responsibilities

• General Office Duties: Perform routine office tasks.
• P-card Purchases: Process and reconcile P-card purchases for the Purchasing Department cards
• Cross-Departmental Support: Provide back-up support to other areas like Central Receiving and Mailroom. This position requires the use of a company vehicle to deliver mail and packages to Aims Campuses/Departments.
• Forklift Duties: Operate a forklift as needed.
• Review and Process Requisitions: Ensure compliance with purchasing guidelines. Return requisitions with corrections and provide guidance.
• Purchase Order Management: Issue Purchase Orders accurately and efficiently within established timelines.
• Change Orders: Review, process, and manage Change Order requests.
• Receipt and Expense Review: Review submitted receipts for ordered equipment/services. Review submitted Expenses for compliance.
• Bidding & Quotes: Assist with formal bids, quotes, and RFPs.
• Vendor Selection: Recommend vendors based on spend threshold review and evaluation, cost, delivery, and service.
• P-Card program administration. Manage pcard program processes, including issuing cards, training, auditing spending, and making sure everyone meets their monthly deadlines.
• Fixed Asset Management: Track, manage, and perform inventories of fixed assets.
• Surplus Management: Assist in managing surplus items, including public auctions, internal transfers, and donation eligibility.
• Year-End Closeout: Closeout Purchase Orders at the end of the fiscal year.
• End-User Training: Train employees in purchasing policies, procedures, and the Workday Purchasing module.
• Vendor Relations: Manage vendor relationships and ensure timely delivery of products/services.

Skills

Strong computer skills

Attention to detail

Excellent communication

Interpersonal skills

Education

Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, Logistics

Associate's Degree with 4+ years related experience

No degree with 6 years related experience

Tools

Microsoft Office Suite

Smartsheet

Google Sheets

Job description

Minimum Hiring Annual Salary

$48,288.00

Maximum Hiring Annual Salary

$52,152.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

This position supports the Purchasing Department's overall functions by ensuring compliance with approved Purchasing Policies and Procedures. Buyer, I will confirm compliance is met by reviewing requisitions, obtaining quotes, confirming pricing and terms, and providing training and guidance to end users. This position assists in managing vendor relationships, the P-Card program, and Fixed Assets and Surplus for the College, and serves as backup to Central Receiving and Mailroom.

This is a full-time on-site position. There is no opportunity for remote work.

Department Support

• General Office Duties: Perform routine office tasks.
• P-card Purchases: Process and reconcile P-card purchases for the Purchasing Department cards
• Cross-Departmental Support: Provide back-up support to other areas like Central Receiving and Mailroom. This position requires the use of a company vehicle to deliver mail and packages (varied sizes and weights) to Aims Campuses/Departments. Includes entering single- and multi-floor buildings.
• Forklift Duties: Operate a forklift as needed.

Purchasing & Procurement

• Review and Process Requisitions: Ensure compliance with purchasing guidelines. Return requisitions with corrections and provide guidance.
• Purchase Order Management: Issue Purchase Orders accurately and efficiently within established timelines. Track and follow up on orders to ensure timely delivery and resolve any discrepancies.
• Change Orders: Review, process, and manage Change Order requests.
• Receipt and Expense Review: Review submitted receipts for ordered equipment/services. Review submitted Expenses for compliance.
• Bidding & Quotes: Assist with formal bids, quotes, and RFPs.
• Quote Management: Assist with the quote process, review and confirm quotes, and maintain accurate records of all purchase orders and related documentation.
• Vendor Selection: Recommend vendors based on spend threshold review and evaluation, cost, delivery, and service.
• P-Card program administration. Manage pcard program processes, including issuing cards, training, auditing spending, and making sure everyone meets their monthly deadlines.
• Fixed Asset Management: Track, manage, and perform inventories of fixed assets.
• Surplus Management: Assist in managing surplus items, including public auctions, internal transfers, and donation eligibility.
• Year-End Closeout: Closeout Purchase Orders at the end of the fiscal year.

Training & Vendor Relations

• End-User Training: Train employees in purchasing policies, procedures, and the Workday Purchasing module.
• Vendor Relations: Manage vendor relationships and ensure timely delivery of products/services.

Minimum Qualifications

Other Duties as Assigned

• Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, Logistics, or another related field; plus, two (2) years of related work experience.

OR

• Associate's Degree, plus four (4) years of related work experience.

OR

• No degree and six (6) years of related work experience.

PLUS

• Strong computer skills.
• Experience with Microsoft Office Suite, Smartsheet, and Google Sheets.
• Excellent communication, interpersonal, and organizational skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem-solving and analytical skills.
• Strong understanding of office procedures and best practices.
• Forklift Certification (or the ability to be certified within 30 days of hire).
• This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.

Required Documents

• Cover Letter
• Resume
• Forklift Certification (or the ability to be certified within 30 days of hire).

Preferred Qualifications

• Higher education experience.
• Workday experience.
• Experience in issuing formal bids and quotes.
• Strong understanding of procurement principles and best practices.
• Experience in Mailroom and Receiving.
• Experience in Surplus Management.
• Experience in Fixed Asset Management.

All Applicants

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Equal opportunity employer.

Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection