Buyer & Expeditor: Project Flow & Billing

Fisk-Electri; Houston (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Fisk Electric in Houston, TX, seeks a Buyer/Expeditor to provide essential administrative support across billing, purchasing, and material delivery coordination. You will partner with Project Managers and Accounting to keep logs, resolve invoice discrepancies, and manage supplier communications.

The role requires a high school diploma and at least two years of related experience, with proficiency in office software and JDEdwards preferred.

Qualifications

• High school diploma required.
• Minimum of two years of secretarial, administrative, billing, purchasing, or related support experience.
• Proficiency with computer systems, word-processing, spreadsheet applications, and project/accounting systems; JDEdwards experience preferred.
• Ability to type accurately and manage detailed records, files, billing documents, purchase orders, and vendor communication.
• Strong communication, organizational, follow-up, and customer-service skills.

Responsibilities

• As a Buyer/Expeditor at Fisk Electric, you will provide and coordinate administrative support services, including billing, collections, cash receipts, purchase orders, material delivery coordination, and related operational support.
• Prepare and submit monthly progress billings using AIA G702/G703 forms and provide accurate Excel billings for T&M invoices.
• Collect, track, and issue conditional and unconditional lien waivers.
• Work with Project Managers and Accounting staff to update collection logs, monitor AR aging reports, and resolve invoice discrepancies.
• Apply cash receipts for checks and ACH payments received.
• Maintain organized filing systems that support quick identification, retrieval, and distribution of documents to Operations files, job sites, and Accounting.
• Convert project submittals and material requisitions into accurate purchase orders in JDEdwards.
• Obtain and compare supplier quotes for project materials, fixtures, and vendor volume requests.
• Confirm vendor lead times, production schedules, shipping dates, and delivery requirements.
• Coordinate hot-shot deliveries or freight transport directly to active job sites and troubleshoot supply chain delays, short shipments, or damaged goods.
• Process day-to-day administrative items, support project closeout needs, continue expanding professional knowledge, and perform additional assignments as directed by supervisor.

Skills

Communication

Organizational

Follow-up

Customer service

Education

High school diploma

Tools

JDEdwards

Job description

Fisk Electric in Houston, TX, seeks a Buyer/Expeditor to provide essential administrative support across billing, purchasing, and material delivery coordination. You will partner with Project Managers and Accounting to keep logs, resolve invoice discrepancies, and manage supplier communications.

The role requires a high school diploma and at least two years of related experience, with proficiency in office software and JDEdwards preferred.