Buyer

Children's Hospital and Health System; West Allis (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

Children's Wisconsin is seeking a Buyer to support patient care by ensuring timely and cost-effective procurement of supplies, equipment, and services. You will partner with internal stakeholders and vendors across the health system to drive operational excellence.

Responsibilities include processing requisitions, placing orders via EDI, maintaining vendor info, expediting orders, and collaborating with Strategic Sourcing for cost savings.

Qualifications

• High school graduation or GED/HSED required.
• Associate's or Bachelor's degree preferred.
• 2+ years of supply chain experience in a fast-paced office environment.
• Experience with MMIS (PeopleSoft and similar systems) preferred.

Responsibilities

• Process procurement transactions and act as primary contact for departments.
• Place orders for supplies, equipment and services per policy.
• Facilitate electronic ordering (EDI, automated fax) and data entry of vendor info.
• Expedite orders, resolve PO, receipt, return, and invoice issues.
• Coordinate with Supply Chain and stakeholders to identify needs and sourcing options.
• Support cost-saving initiatives with Strategic Sourcing and Value Analysis.

Skills

Procurement

Vendor coordination

Data entry

Interpersonal communication

MS Excel

MMIS knowledge

PeopleSoft

Education

High school diploma

GED

HSED

Associate's degree preferred

Bachelor's degree preferred

Tools

MMIS system

PeopleSoft

EDI

Microsoft Excel

Outlook

Word

Job description

At Children's Wisconsin, we believe kids deserve the best.

Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.

Please follow this link for a closer look at what it's like to work at Children's Wisconsin: https://www.instagram.com/lifeatcw/

At Children's Wisconsin , every role contributes to our mission of making a difference in the lives of children and families. As a Buyer , you will play a key role in supporting patient care by ensuring the timely and cost-effective procurement of supplies, equipment, and services while partnering with internal stakeholders and vendors to drive operational excellence and value across the health system.

Locatio n: Milwaukee, Wisconsin

What you will do:

Responsible for all procurement transactions and serves as primary point of contact for departments as assigned. Purchases assigned commodities of supplies, equipment and services in accordance with established policies and procedures. Recommends vendor selection and maintains contact with vendors and Children's Hospital of WI staff to identify purchasing needs and sources. Collaborates with Strategic Sourcing and Value Analysis teams on identification of cost savings initiatives.

Essential Functions

• Receives, verifies, evaluates, processes requisitions, and initiates appropriate purchase orders for supplies, repairs, returns, services and capital equipment based on health system standards and customer requirements.
• Facilitates electronic placement of orders utilizing available technology such as, EDI and automated fax.
• Completes data entry of vendor confirmation information on individual orders.
• Performs follow up on back orders and resolving problems with purchase orders, product receipts, returns and invoices
• Acts as a liaison between the Supply Chain consultants and customer departments to assure complete, timely communication of purchase order status.
• Reviews item utilization data, recommends item master status and collaborates with Supply Chain Support Tech on establishing and maintaining item master records.
• Reviews open purchase order report for expediting open orders. Performs follow-up work as necessary to expedite orders placed and notifies Supply Chain Systems Consultant and departments of delays, back-order or possible product substitution.
• Follows up on back orders and resolves problems with purchase orders and invoices.
• Collaborates with Strategic Sourcing and Value Analysis team on identifying potential cost savings as well as validating pricing renewal of contracts, resolution of invoice price discrepancies and conversions to compliant purchases.
• May work directly with Sourcing - Capital Program Manager as needed.

What you will need:

• Education: High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required
• Associate's Degree Preferred or Bachelor's Degree Preferred
• Experience: 2+ years of supply chain related experience in a fast-paced office environment. Required
• Experience in active use and maintenance of a Materials Management Information System (MMIS) Preferred
• Additional preference for PeopleSoft and/or client-server or web-based MMIS experience Preferred
• Knowledge, Skills and Abilities: Must have excellent interpersonal communication skills necessary to coordinate work with other Supply Chain staff, as well as with customer department staff. Must have the ability to interact effectively with CHHS leaders, staff, physicians and sales representatives. Must possess a strong sense of personal accountability, service orientation, and a sensitivity and responsiveness to the requests of user departments. Basic computer skills and knowledge of Windows based software to include Outlook, Excel and Word experience.
• Certifications/Licenses:

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.