Buyer

The Chefs’ Warehouse; Union City (CA); Sur place; USD 90 000 - 130 000; Plein temps

Résumé du poste

The Chefs’ Warehouse in Union City, CA is seeking a purchasing professional responsible for replenishment coordination with suppliers, sales, logistics and operations across categories.

Responsibilities include managing PO creation, vendor confirmations, and the full P2P cycle, while maintaining system data and vendor documents. The role requires vendor collaboration, cost control, and a track record in fast-paced food service distribution.

Qualifications

• 5+ years buying experience in Specialty Food for a multi-unit distribution org.
• Bachelor’s degree preferred.
• Food service distribution/importing experience preferred.
• Commodity product awareness including blanket commitments and market tracking.
• Advanced Excel and MS Office tools (Word/PowerPoint) are needed.

Responsabilités

• Place purchase orders with vendors considering seasonal fluctuations to avoid spoilage, overstock or shortages.
• Manage and maintain the Purchase-to-Pay process: PO creation, vendor confirmation, delivery date updates, and AP collaboration.
• Maintain purchasing system data to generate suggested POs.
• Maintain vendor documents (W-9s, indemnities, etc.).
• Collaborate with vendors, logistics, sales managers, customer service and buyers.

Connaissances

Buying experience

Advanced Excel

JDE

Microsoft Word

PowerPoint

Formation

Bachelor's degree

Outils

Excel

JDE

Microsoft Word

PowerPoint

Description du poste

Position Summary:

Coordinates inventory replenishment activities with suppliers, sales, logistics and operations for assigned categories.

What you’ll do:

• Place purchase orders with vendors utilizing an awareness of seasonal fluctuations, market effects and other information that require a high attention to detail to avoid spoilage, overstocks, and shortages.
• Manage and maintain the entire Purchase-to-Pay process, covering:
  • PO Creation.
  • Vendor Confirmation.
  • Accurate expected delivery date updates.
  • Collaboration with Accounts Payable to ensure payment.
• Maintain Purchasing system data to effectively generate suggested POs.
• Maintain necessary required vendor documents (electronic and physical), such as W-9’s, Indemnities, etc.
• Work closely with:
  • Vendors to ensure POs are filled and delivered in a timely fashion.
  • Vendors to manage FDA issues.
  • Logistics to minimize freight expenses.
  • Sales Managers to manage out-of-stock or over-stock risks.
  • Customer Service teams to enable sales order growth.
  • Buyers to build upon best-practices.
• Build and maintain vendor relationships to not only support PO fulfillment, but also negotiate volume discounts and price breaks wherever possible.
• Manage Fusion system issues that impact Purchasing and Receiving.
• Maintain BFC dating system to minimize close dated issues and Expired product impact.

About you:

• 5+ years buying experience with a focus on Specialty Food Products for a multi-unit Distribution Organization.
• Bachelor’s degree from accredited four-year college or university preferred.
• Previous food service distribution and/or food importing experience strongly preferred.
• Commodity product awareness including blanket commitments, contractual processes, and appropriate market tracking.
• Advanced Excel Skill and additional Computer skills (JDE, Microsoft Suite – Word and PowerPoint, etc.)
• Must have a sense of urgency and be able to work under pressure,be comfortable in a fast-paced, metrics-driven environment.
• Flexible with the ability to work well with all departments and levels of staff both internally & externally.
• Professional demeanour during all interactions with vendors, customers and fellow employeesvia phone or in-person.
• Have a drive to advance within the organization.
• Must be a team player with a positive attitude.
• Excellent verbal/written communication skills and a high level of analytical capabilities within Excel
• Self-starter, professional, goal oriented and able to handle multiple tasks.