Buyer

Sid Wainer & Son; Northern (KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Sid Wainer & Son seeks an experienced Purchasing/Buyer to coordinate inventory replenishment across suppliers, sales, logistics and operations. You will manage the full Purchase-to-Pay cycle, negotiate with vendors, and maintain vendor documentation to ensure timely PO fulfillment.

The ideal candidate has 5+ years in specialty food buying, strong Excel skills, and the ability to work in a fast-paced environment while collaborating across departments.

Qualifications

• 5+ years buying experience in Specialty Food Products
• Bachelor’s degree from accredited four-year college or university preferred
• Experience in food service distribution or food importing preferred
• Commodity product awareness including contracts and market tracking
• Advanced Excel and computer skills (Word, PowerPoint)
• Ability to work under pressure in a fast-paced, metrics-driven environment

Responsibilities

• Coordinate inventory replenishment with suppliers, sales, logistics and operations
• Place purchase orders considering seasonality and market effects to avoid spoilage, stockouts or overstock
• Manage the full Purchase-to-Pay process (PO creation, vendor confirmation, delivery date updates, AP collaboration)
• Maintain purchasing system data and vendor documents (W-9s, indemnities, etc.)
• Collaborate with vendors, logistics, sales, customer service and buyers to optimize PO fulfillment and stock levels
• Build and maintain vendor relationships to negotiate volume discounts and price breaks
• Resolve Fusion system issues affecting Purchasing and Receiving
• Maintain BFC dating system to minimize close-dated issues and expired product impact

Skills

Advanced Excel

Vendor relations

Cross-functional collaboration

Analytical thinking

Education

Bachelor’s degree (preferred)

Tools

JDE

Microsoft Word

PowerPoint

Microsoft Suite

Job description

Position Summary: Coordinates inventory replenishment activities with suppliers, sales, logistics and operations for assigned categories.

What you’ll do:

• Place purchase orders with vendors utilizing an awareness of seasonal fluctuations, market effects and other information that require a high attention to detail to avoid spoilage, overstocks, and shortages.
• Manage and maintain the entire Purchase-to-Pay process, covering:
  • PO Creation
  • Vendor Confirmation
  • Accurate expected delivery date updates
  • Collaboration with Accounts Payable to ensure payment.
• Maintain Purchasing system data to effectively generate suggested POs.
• Maintain necessary required vendor documents (electronic and physical), such as W-9’s, Indemnities, etc.
• Work closely with:
  • Vendors to ensure POs are filled and delivered in a timely fashion.
  • Vendors to manage FDA issues.
  • Logistics to minimize freight expenses.
  • Sales Managers to manage out-of-stock or over-stock risks.
  • Customer Service teams to enable sales order growth.
  • Buyers to build upon best-practices.
• Build and maintain vendor relationships to not only support PO fulfillment, but also negotiate volume discounts and price breaks wherever possible.
• Manage Fusion system issues that impact Purchasing and Receiving.
• Maintain BFC dating system to minimize close dated issues and Expired product impact.

About you:

• 5+ years buying experience with a focus on Specialty Food Products for a multi-unit Distribution Organization.
• Bachelor’s degree from accredited four-year college or university preferred.
• Previous food service distribution and/or food importing experience strongly preferred.
• Commodity product awareness including blanket commitments, contractual processes, and appropriate market tracking.
• Advanced Excel Skill and additional Computer skills (JDE, Microsoft Suite – Word and PowerPoint, etc.)
• Must have a sense of urgency and be able to work under pressure,be comfortable in a fast-paced, metrics-driven environment.
• Flexible with the ability to work well with all departments and levels of staff both internally & externally.
• Professional demeanor during all interactions with vendors, customers and fellow employeesvia phone or in-person.
• Have a drive to advance within the organization.

• Must be a team player with a positive attitude.
• Excellent verbal/written communication skills and a high level of analytical capabilities within Excel
• Self-starter, professional, goal oriented and able to handle multiple tasks.

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