Buyer

City of Pomona; Pomona (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

City of Pomona is seeking a Buyer to perform a range of purchasing functions for City operations. Under general supervision, you will prepare bid specifications, coordinate bid requirements, and support City departments with purchasing procedures and policies.

Qualifications include three years of purchasing experience, a Bachelor's degree in a related field, and driving license with CPSM/CPPB certification within 12 months of start date.

Qualifications

• Three years of responsible purchasing experience.
• Equival ent to a Bachelor's degree in business administration/public administration or related field.
• Possession of a valid driver’s license.
• Possession of CPSM or CPPB within 12 months of start date.
• Essential duties require travel to different sites and lifting up to 25 lbs.
• English usage, spelling, vocabulary, grammar, and punctuation.

Responsibilities

• Assume responsibility for ordering materials, services, and equipment for City operations.
• Communicate and interpret purchasing policies; investigate data relative to purchasing problems.
• Evaluate requisitions and make recommendations to City departments.
• Process purchase requisitions and issue purchase orders; handle contract amendments.
• Develop specifications for RFQs, RFBs, and RFPs; examine proposals and negotiate awards.
• Monitor contracts to ensure vendor compliance.
• Supervise transfer of surplus or unused supplies between departments.
• Advise on standardization of equipment, materials, and services.

Skills

Negotiate agreements

Price analysis

Vendor evaluation

Data organization

Communication

Education

Bachelor's degree in business administration/public administration

Tools

Oracle/FMS ERP systems

Microsoft Office

Job description

This recruitment will remain open until Wednesday, November 04, 2026.

The Finance Department is seeking a Buyer to perform a variety of technical and specialized buying and purchasing functions for the City of Pomona. Under general supervision, to perform a variety of purchasing duties involved in the procurement of equipment, materials, and services; to prepare bid specifications and coordinate bid requirements; and to provide assistance to City Departments concerning purchasing procedures and policies.

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience:

• Three years of responsible purchasing experience.

Training:

• Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field.

License or Certificate:

• Possession of, or must obtain, an appropriate, valid driver's license.
• Possession of, or must obtain a Certified Professional in Supply Management (CPSM) Certificate or Certified Professional Public Buyer (CPPB) within twelve (12) months of start date.

Special Requirements:

Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations; ability to lift up to 25 lbs.

Supervision Exercised:

Exercises no supervision.

Knowledge of:

• General purchasing policies, procedures, and function.
• City administrative and purchasing procedures, policies, and regulations.
• Public Contracting Code and regulations.
• Functions and operations of all City departments.
• Types of materials, supplies, and equipment commonly used in local government agencies.
• Key performance indicators and metrics.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Modern office methods, practices, and procedures. Indexing, filing, record keeping methods and procedures.
• Basic mathematical principles.
• Safe driving principles and practices.

Skill to:

• Operate modern office equipment including computer equipment and software.
• Operate a motor vehicle safely.
• Use ERP/Financial systems (such as Oracle, FMS, etc.).
• Use Microsoft Office suite products at a proficient level.

Ability to:

• Evaluate quality and price of products to judge suitability of goods and alternatives offered.
• Audit claims and invoices.
• Perform price and cost analysis.
• Organize, research, and compile data and information.
• Confer with various departments regarding service and supply needs.
• Negotiate agreements for commodities and services.
• Research, develop, review, and make recommendations on technical and non-technical bids.
• Perform the full range of purchasing and contract assignments.
• Research department needs.
• Prepare and/or present public presentations.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Job Duties:

• Assume responsibility for the ordering of materials, services, and equipment needed for City operations.
• Communicate and interpret purchasing policies and procedures; gather, interpret, and investigate data relative to purchasing problems.
• Confer with City departments and evaluate requisitions for materials, supplies, and equipment; make recommendations relative to Department requests.
• Process purchase requisitions and issue purchase orders and contracts; issue change orders/amendments to purchase orders, contracts, and formal solicitations.
• Research, locate, and develop sources of supply; compare costs and evaluate quality and suitability of products; interview and evaluate vendors; maintain current product catalogs/literature; arrange for demonstrations.
• Coordinate City Auction.
• Develop specifications for RFQ's (request for quotation), RFB's (request for bid), and RFP's (request for proposal), examine and evaluate proposals, and recommend awards; review proposals for acceptability; negotiate agreements or contracts for commodities or services for which competitive bidding is not appropriate.
• Monitor contracts to ensure vendor compliance.
• Supervise the transfer of surplus or unused supplies and equipment between departments as needed and the sale of all supplies and equipment which cannot be used by any agency, or which have become unsuitable for City use.
• Encourage the standardization of similar equipment, materials, and services used by the various City departments.
• Perform related duties and responsibilities as assigned.

Other Job Related Duties:

Perform related duties and responsibilities as assigned.

Disaster Service Worker:

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.