Buyer

CERTEX USA; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401k and 401k Match

Medical, Dental, Vision, Life, Vol. LT

Paid holidays

Job summary

CERTEX USA is seeking an experienced Buyer for an in-office role based in Phoenix, AZ. You will manage purchases of materials, supplies, and services at favorable terms, qualify vendors, evaluate bids, and negotiate prices to ensure timely and cost-efficient acquisition.

You will track orders, monitor vendor performance, and maintain vendor data while coordinating with internal teams and warehouse staff to meet demand and inventory targets. This is a full-time in-person position in Phoenix.

Qualifications

• 2-4 years of related experience in procurement or purchasing.
• Bachelor’s degree in business, supply chain management, or related field, or equivalent experience.

Responsibilities

• Purchase materials, supplies, and services required by the organization, ensuring they are acquired at the best possible prices and terms.
• Qualify potential vendors and evaluate bids, negotiating prices and terms for purchased goods and services.
• Develop and maintain relationships with existing vendors while seeking new sources of supply as needed.
• Track and manage purchase orders, ensuring timely delivery and proper documentation, including monitoring quality and receiving issues.
• Monitor vendor performance and quality, resolving any issues or discrepancies that arise.
• Generate and process replenishment orders based on demand forecasts, minimum/maximum stock levels, and lead times.
• Coordinate with purchasing, suppliers, and warehouse teams to ensure timely delivery of replenished inventory.
• Monitor inventory levels and consumption trends to determine replenishment needs.
• Maintain an updated database of vendor information, including contact details, pricing, terms, and performance evaluations.
• Maintain and update product information as applicable, including but not limited to discontinuation/recalls.
• Work closely with internal teams to ensure materials and services are purchased in alignment with organizational needs and timelines.
• Perform other related tasks and duties as assigned.

Skills

Time management

Negotiation

Procurement

Vendor management

Data analysis

Microsoft Office

Teamwork

Problem solving

Attention to detail

Independent work

Education

Bachelor's degree in business, supply chain management, or related field

Tools

Microsoft Office Suite

Purchasing software

ERP systems

Job description

Job Type

Full-time

Description

CERTEX USA is seeking an experienced and dynamic Buyer to join our team! This role is an in-office position based in Phoenix, AZ.

Position Overview

The Buyer will be responsible for purchases materials, supplies and services at the most favorable terms for the organization. This role qualifies vendors, evaluates bids, and negotiates prices and terms and ensures the timely and cost-effective acquisition of goods. The Buyer will also track purchases, monitors vendor quality, and maintains database of vendor information to ensure smooth procurement operations.

Key Responsibilities / Essential Duties

• Purchase materials, supplies, and services required by the organization, ensuring they are acquired at the best possible prices and terms.
• Qualify potential vendors and evaluate bids, negotiating prices and terms for purchased goods and services.
• Develop and maintain relationships with existing vendors while seeking new sources of supply as needed.
• Track and manage purchase orders, ensuring timely delivery and proper documentation, including monitoring quality and receiving issues.
• Monitor vendor performance and quality, resolving any issues or discrepancies that arise.
• Generate and process replenishment orders based on demand forecasts, minimum/maximum stock levels, and lead times.
• Coordinate with purchasing, suppliers, and warehouse teams to ensure timely delivery of replenished inventory.
• Monitor inventory levels and consumption trends to determine replenishment needs.
• Maintain an updated database of vendor information, including contact details, pricing, terms, and performance evaluations.
• Maintain and update product information as applicable, including but not limited to discontinuation/recalls.
• Work closely with internal teams to ensure materials and services are purchased in alignment with organizational needs and timelines.
• Perform other related tasks and duties as assigned.

Required Skills / Abilities

• Excellent time-management and organizational skills, with the ability to manage multiple priorities effectively
• Strong ability to plan, prioritize, and meet deadlines in a fast-paced environment
• Proven ability to manage time efficiently and deliver work on schedule
• Strong negotiation skills and ability to evaluate bids and vendor proposals.
• Knowledge of procurement processes and industry best practices
• Proficient in analyzing data and working with numbers. Must be detailed oriented.
• Excellent communication, organizational, and problem-solving skills
• Proficient in Microsoft Office Suite and purchasing software.
• Ability to work both independently and collaboratively within a team environment.

Other Requirements

• Ability to communicate effectively and efficiently with the CEO, executive management, other key stakeholders, and employees
• Strong financial leadership experience, equally capable on both strategic and operational levels; Track record of executing on business strategy as both a finance business partner and operating executive
• Must excel in driving business performance based on key performance indicators (KPIs) that are clearly aligned with the strategy and objectives of the company
• Ability to identify and define business problems and issues, and to in turn develop strategic frameworks that drive actionable change
• Confident and self-assured; Possesses a high level of intellectual curiosity and business acumen to effectively drive business growth and profitability
• Strong written and verbal communication skills with the ability to effectively work with others at all levels of the organization

Education And Experience

• 2-4 years of related experience in procurement or purchasing.
• A bachelor’s degree in business, supply chain management, or a related field, or equivalent experience.

Working Conditions, Hours, Travel

• Most work is performed in an office/warehouse environment. This role routinely uses standard office equipment, such as computers, phones, copiers, and filing cabinets.
• This is a full-time position. The standard hours of work are Monday through Friday, 40 hours per week.
• Travel to visit customers within in region as well as occasional travel for meetings or training. Outside the region is expected for this position.

Physical Requirements

• Office environment
• Regularly required to sit and often uses repetitive hand motions.
• Must be able to lift up to 15lbs.
• Requires the visual ability to perform detailed work at close distances (computer screens, accounting ledgers, using measurement devices).
• This job regularly requires verbal communication of detailed information to others either by phone or in person.
• Must be able to speak and read the English language.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation And Benefits

• Competitive Pay
• Vacation and Sick Leave
• 9 Holidays and 1 Floating Holiday
• 401k and 401k Match
• Medical, Dental, Vision, Life, Voluntary Life, Long and Short-Term Disability, Hospitalization, Critical Illness, Accident and Pet Insurance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

E-Verify

CERTEX USA, LLC, is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. CERTEX utilizes E-Verify.