Buyer

wholesale-harborfoods; Lacey (WA); Hybrid; USD 71,000 - 85,000; Full time

Benefits offered by this job

Vacation benefits

Healthcare benefits

401(k)

Job summary

Harbor Foods is seeking a Replenishment Buyer to manage inventory procurement and optimize order fulfillment across Harbor warehouses. The role emphasizes data-driven decisions, supplier partnerships, and effective communication within a team-driven environment.

Responsibilities include monitoring fill rate, inventory turns, and expired inventory while coordinating with Category Management to align with business goals.

Qualifications

• Bachelor’s degree in Business, Supply Chain or related field, or equivalent experience.
• Solid intermediate Excel level with proficiency in MS Office.
• 2+ years of direct purchasing/buying and vendor interaction experience.
• Knowledge of foodservice, convenience, grocery or CPG industries beneficial.
• Experience in a large high-volume, multi-SKU environment.
• On-site in Lacey, WA or Modesto, CA for 3 days per month.

Responsibilities

• Achieve KPIs: fill rate, inventory turns, aged inventory, and product spoilage management.
• Process purchase orders for Harbor warehouses under daily dashboard review.
• Expedite orders or secure secondary resources when demand shifts.
• Handle transfer orders between warehouses per hub/spoke needs.
• Coordinate with Category Management and Customer Service on shortages or delays.
• Oversee item lifecycles from first purchase to last, with lifecycle changes.

Skills

Procurement experience

Vendor management

Excel proficiency

MS Office competency

Replenishment software

ERP software

Communication skills

Foodservice/CPG knowledge

Education

Bachelor’s degree in Business/Supply Chain or related field

Tools

Blue Ridge replenishment software

Microsoft Dynamics NAV

Job description

Overview

The Replenishment Buyer position is a customer-focused, team-oriented role responsible for managing the investment of inventory procurement using systems, processes, and networking to navigate the supply chain for optimal order fulfillment.

This position is required in office (Lacey, WA or Modesto, CA). Hybrid eligible after training.

Compensation:$71,000 - $85,000K DOE

Benefits for Harbor Team Members include vacation, sick time, personal holiday, paid holidays, medical, dental, vision, and life insurance, 401(k), and some great Harbor perks.

Essential Job Functions

• Achieve established targets in the following KPIs:
  • Fill rate - Attain a predetermined percentage of in-stock products for customer shipments.
  • Inventory turns - Adjust the flow between fill rate and stock levels.
  • Aged inventory - Effectively limit or reduce overstocks.
  • Product spoilage - Evaluate product remaining shelf life and elevate sales concerns prior to loss.
• Act on purchase order requirements in all warehouses within the Harbor network driven by the review of critical and secondary tasks in the procurement system dashboard daily.
• Expedite orders and/or obtain secondary resources based on unexpected shifts in item demand or availability.
• Process transfer orders for inventory needs between warehouses prompted by hub/spoke relationships.
• React to short or delayed products by engaging Category Manager and Customer Service to guide next steps.
• Analyze forecast accuracy across assigned items and investigate discrepancies between forecast and actual sales as part of daily lost sales reporting and weekly demand exceptions.
• Oversee assigned item lifecycles from first purchase, through promotional or seasonal shifts, ordering limitations, to last purchase, consulting Category Management along the way.
• Pair with Administrative Assistant on order tracking, expediting, and problem solving.
• Conduct routine maintenance of supplier and item set-up for efficient purchase order approvals.
• Identify opportunities to maximize profitability collaborating with Category Management and Logistics.
• Generate documentation systematically as required, such as return credits, donation, spoilage, etc.
• Keep contacts, ordering requirements, and unique criteria current and accessible in shared notes for procurement team.
• Nurture cooperative partnerships with suppliers and brokers to reach common goals.
• Support cross-training efforts for successful department coverage.
• Continue professional development and certifications using internal/external educational tools.
• Complete additional assorted projects as assigned by leadership.

Responsibilities

Knowledge, Skills, and Abilities:

• Demonstrated proficiency in a multifaceted procurement role.
• Ability to balance tasks and reassess priorities in a fluid environment.
• Self-motivated to identify challenges, ask questions, and find solutions whether working independently or as a team.
• Maintain excellent, timely written and verbal communication skills often under time constraints with different audiences.
• Computer competency in a variety of applications or programs such as Microsoft Suite (Teams, Outlook, Excel, Word, SharePoint, etc.); Experience with replenishment software (Blue Ridge, a plus) and ERP software (Microsoft Dynamics NAV, a plus).
• Knowledge of foodservice, convenience, grocery, or CPG industries is beneficial.
• Required in office (Lacey, WA or Modesto, CA) 3 days per month

Qualifications

Education and Experience:

• Bachelor’s degree in Business, Supply Chain, other related field, or equivalent experience, preferred.
• Solid intermediate Excel level with fluid proficiency in all MS Office suite.
• 2+ years demonstrated direct purchasing/buying and vendor interaction experience.
• Knowledge of foodservice, convenience, grocery, or CPG industries is beneficial.
• Prior experience within a large high-volume, multi-SKU environment.