Buyer

GreenLeaf, a Chefs' Warehouse company; Brisbane (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Paid Vacations

Health, Dental and Medical Benefits

Weekly pay

Life Insurance

Employee discounts for travel and food

401k

Employee Stock Purchase Plan

Job summary

GreenLeaf, a Chefs' Warehouse company, is seeking an experienced purchasing professional to oversee inventory replenishment with suppliers, sales, logistics and operations for assigned categories. You will manage seasonal PO creation, ensure accurate delivery dates, and drive a strict Purchase-to-Pay workflow.

Responsibilities include maintaining vendor documents, collaborating across departments to minimize spoilage and stockouts, and building strong supplier relationships to negotiate

Qualifications

• Minimum 5+ years buying experience in food/produce preferred.
• Bachelor’s degree from a four-year college or university preferred.
• Previous food service distribution/import experience strongly preferred.

Responsibilities

• Coordinate inventory replenishment with suppliers, sales, logistics and operations for assigned categories.
• Place purchase orders considering seasonal fluctuations and market conditions to avoid spoilage and stockouts.
• Manage the full Purchase-to-Pay process including PO creation, vendor confirmations and delivery updates.
• Maintain vendor documents (W-9s, indemnities, etc.) and data in the purchasing system.
• Collaborate with vendors, FDA issues, logistics, sales, customer service and buyers to optimize PO fulfillment.
• Negotiate volume discounts and price breaks with suppliers and maintain favorable vendor relationships.
• Resolve Fusion system issues affecting Purchasing and Receiving; monitor BFC dating to minimize expired product impact.

Skills

5+ years buying exp

Produce focus

Advanced Excel

Vendor relation Mgmt

P2P processes

Education

Bachelor's degree

Tools

JDE

Microsoft Office

Job description

GreenLeaf is proud to have been part of the sustainability food chain since our inception in 1975 when our founder, Jameson Patton delivered local and organic produce to San Francisco communes and restaurants out of a 1966 Dodge Windo van named Juliette.

GreenLeaf is proud to have been part of the sustainability food chain since our inception in 1975 when our founder, Jameson Patton delivered local and organic produce to San Francisco communes and restaurants out of a 1966 Dodge Windo van named Juliette.

As GreenLeaf's reputation blossomed, Jameson and his partner, Steve Walton, became instrumental in the forming and advancement of CCOF, California Certified Organic Farmers.

Today, with over 2,000 discerning customers, GreenLeaf is in the unique position to be able to select and support hundreds of farms and suppliers committed to organic and regenerative farming, ethical ingredient sourcing, worker well-being, and growing local communities.

Position Summary

Coordinates inventory replenishment activities with suppliers, sales, logistics and operations for assigned categories.

What you’ll do

• Place purchase orders with vendors utilizing an awareness of seasonal fluctuations, market effects and other information that require a high attention to detail to avoid spoilage, overstocks, and shortages.
• Manage and maintain the entire Purchase-to-Pay process, covering:
  • PO Creation
  • Vendor Confirmation
  • Accurate expected delivery date updates
  • Collaboration with Accounts Payable to ensure payment.
• Maintain Purchasing system data to effectively generate suggested POs.
• Maintain necessary required vendor documents (electronic and physical), such as W-9’s, Indemnities, etc.
• Work closely with:
  • Vendors to ensure POs are filled and delivered in a timely fashion.
  • Vendors to manage FDA issues.
  • Logistics to minimize freight expenses.
  • Sales Managers to manage out-of-stock or over-stock risks.
  • Customer Service teams to enable sales order growth.
  • Buyers to build upon best-practices.
• Build and maintain vendor relationships to not only support PO fulfillment, but also negotiate volume discounts and price breaks wherever possible.
• Manage Fusion system issues that impact Purchasing and Receiving.
• Maintain BFC dating system to minimize close dated issues and Expired product impact.

About you

• 5+ years buying experience with a focus on Produce preferred.
• Bachelor’s degree from accredited four-year college or university preferred.
• Previous food service distribution and/or food importing experience strongly preferred.
• Commodity product awareness including blanket commitments, contractual processes, and appropriate market tracking.
• Advanced Excel Skill and additional Computer skills (JDE, Microsoft Suite – Word and PowerPoint, etc.)
• Must have a sense of urgency and be able to work under pressure, be comfortable in a fast-paced, metrics-driven environment.
• Flexible with the ability to work well with all departments and levels of staff both internally & externally.
• Professional demeanor during all interactions with vendors, customers and fellow employees via phone or in-person.
• Have a drive to advance within the organization.
• Must be a team player with a positive attitude.
• Excellent verbal/written communication skills and a high level of analytical capabilities within Excel
• Self-starter, professional, goal oriented and able to handle multiple tasks.

Resumen del puesto

Coordina las actividades de reposición de inventario con proveedores, ventas, logística y operaciones para las categorías asignadas.

Lo que harás

• Realizar pedidos de compra a proveedores, utilizando el conocimiento de fluctuaciones estacionales, efectos del mercado y otra información que requiere una alta atención al detalle para evitar descomposición, exceso de existencias y escasez.
• Gestionar y mantener todo el proceso de Compra a Pago, cubriendo:
  • Creación de pedidos de compra
  • Confirmación de proveedores
  • Actualización precisa de fechas de entrega esperadas
  • Colaboración con Cuentas por Pagar para asegurar el pago.
• Mantener los datos del sistema de Compras para generar de manera efectiva los pedidos de compra sugeridos.
• Mantener los documentos necesarios requeridos por los proveedores (electrónicos y físicos), como W-9, indemnizaciones, etc.
• Trabajar estrechamente con:
  • Proveedores para asegurar que los pedidos de compra sean completados y entregados de manera oportuna.
  • Proveedores para gestionar problemas relacionados con la FDA.
  • Logística para minimizar los gastos de flete.
  • Gerentes de Ventas para gestionar riesgos de agotamiento de stock o exceso de stock.
  • Equipos de Servicio al Cliente para facilitar el crecimiento de los pedidos de ventas.
  • Compradores para mejorar las mejores prácticas.
• Construir y mantener relaciones con los proveedores no solo para apoyar el cumplimiento de los pedidos de compra, sino también para negociar descuentos por volumen y reducciones de precios siempre que sea posible.
• Gestionar los problemas del sistema Fusion que afecta las compras y la recepción.
• Mantener el sistema de fechas de BFC para minimizar problemas de productos cercanos a su fecha de caducidad y el impacto de productos vencidos.

Sobre ti

• Más de 5 años de experiencia en compras con enfoque en Productos Alimenticios Especializados para una organización de distribución multi-unidad.
• Título universitario de una institución acreditada de cuatro años preferido.
• Se prefiere experiencia previa en distribución de alimentos y/o importación de alimentos.
• Conciencia de productos de consumo, incluyendo compromisos generales, procesos contractuales y seguimiento adecuado del mercado.
• Habilidades avanzadas en Excel y habilidades adicionales en informática (JDE, Microsoft Suite – Word y PowerPoint, etc.).
• Debe tener sentido de urgencia y ser capaz de trabajar bajo presión, sentirse cómodo en un entorno acelerado y orientado a métricas.
• Flexible, con la capacidad de trabajar bien con todos los departamentos y niveles de personal tanto internos como externos.
• Actitud profesional durante todas las interacciones con proveedores, clientes y compañeros de trabajo, ya sea por teléfono o en persona.
• Tener motivación para avanzar dentro de la organización.
• Debe ser un jugador de equipo con una actitud positiva.
• Excelentes habilidades de comunicación verbal/escrita y un alto nivel de capacidades analíticas dentro de Excel.
• Proactivo, profesional, orientado a metas y capaz de manejar múltiples tareas.

Perks & Benefits

• Paid Vacations, Paid Holidays
• Health, Dental and Medical Benefits
• Weekly pay
• Life Insurance
• 5% above cost for our high-quality food products
• Employee discounts for travel and events
• 401k
• Employee Stock Purchase Plan

The Chefs' Warehouse is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, pregnancy, gender identity or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. We are dedicated to building an inclusive and diverse workforce.