Buyer

HF Sinclair Corporation; Artesia (NM); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time-Off

401(k) Retirement Plan with match

Educational Reimbursement

Parental Bonding Time

Employee Discounts

Job summary

HF Sinclair Corporation is seeking a Buyer to manage procurement activities for routine and non-routine materials, equipment, and services. The role includes creating purchase orders, supporting supplier communications, and coordinating with Contracts Administration to ensure compliant processes.

The candidate will review requisitions, maintain documentation, and assist with invoice reconciliation in collaboration with Accounts Payable.

Qualifications

• Associate's degree or 18 months procurement/inventory control experience is required; CPSM certification is preferred.
• No buying experience is required; refinery experience or procurement/inventory control experience is preferred.
• Basic knowledge of procurement/inventory control systems; proficiency with MS Office; strong written and verbal communication; good organizational skills.

Responsibilities

• Process requisitions and convert them into purchase orders for materials, equipment, and services.
• Review requisition data for accuracy and collaborate with requisitioners to fix discrepancies.
• Maintain thorough documentation of the procurement process and resolution of issues.
• Coordinate transportation and logistics, including working with third-party logistics providers as needed.
• Collaborate with Accounts Payable to ensure invoices are accurate and timely paid; reconcile invoices.

Skills

Procurement

Inventory control

MS Office

Communication

Teamwork

Education

Associate's Degree or 18 months procurement/inventory control experience

CPSM certification preferred

Tools

eProcurement systems

Job description

Basic Function

The Buyer is responsible for conducting routine, non-routine, and one-time procurement assignments within a framework of acceptable controls to meet governmental and company accounting requirements. This role involves developing purchase agreements and coordinating with Contracts Administration to ensure work is conducted in a manner that benefits the Corporation. The Buyer may also provide guidance and supervision to other team members as needed.

Job Duties

• Process requisitions and convert them into purchase orders for routine and non-routine materials, equipment, and services.


• Conduct thorough reviews of requisitions, ensuring accuracy and completeness of information. Collaborate with requisitioners to address discrepancies and missing data, providing timely feedback and recommendations for corrections.


• Maintain detailed documentation of the requisition and purchasing process, including identifying issues and resolutions.


• Coordinate transportation and logistics requirements, including selecting appropriate transportation methods and potentially working with third-party logistics providers. May lead transportation provider audits.


• Liaise with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates. Resolve supply issues and maintain positive relationships with suppliers.


• Collaborate with Accounts Payable to ensure suppliers submit proper invoices and receive timely payment. Work closely with Accounts Payable team to review and validate invoices, resolve any discrepancies, and ensure accurate and timely processing of payments to suppliers


• Reconcile invoices for payment in collaboration with Accounts Payable, seeking understanding and working towards preventing future discrepancies with suppliers.


• Serve as credit card administrator for the site, managing and overseeing the usage of corporate credit cards within procurement processes.


• Monitor procurement agreements by analyzing data, preparing bid invitations, and participating in supplier performance audits.


• Ensure timely delivery of materials and services by monitoring purchase orders and adherence to terms and conditions.


• Handle appropriate tax processes for purchase orders, including coding tax-exempt items and preparing tax exemption certificates.


• Identify and select suppliers based on criteria such as price, availability, and quality. Consider requisitioner input and rely on prior purchasing experience and current contractual agreements.


• Solicit quotes to verify pricing and identify suitable suppliers based on requisitioner input and experience.


• Ensure compliance with procurement procedures and guidelines, identifying and addressing issues as they arise. Recommend and develop changes, as well as provide training to others.


• Lead annual purchase order administration, ensuring the efficient and accurate management of annual standing purchase orders throughout the organization. Collaborating with key stakeholders to define objectives, scope, and timelines and to review and validate purchase order requirements for the upcoming year, ensuring alignment with budgetary constraints and operational need


• Conducting comprehensive review of existing purchase orders, identifying outdated or redundant orders, and initiating the necessary or closures.


• Coordinating with department heads and requisitioners to review and validate purchase order requirements for the upcoming year, ensuring alignment with budgetary constraints and operational needs.

Experience

No buying experience is required. Refinery experience and/or experience in procurement and inventory control are preferred.

Education Level

A minimum of an Associate's Degree, in a technical or business related field or 18 months experience in procurement or inventory control may be substituted in lieu of one year of education (three years total experience without education) is required. CPSM certification is preferred.

Required Skills

Basic knowledge of procurement/inventory control systems; understanding of customer/supplier relationships, both internal and external. Basic skill in Microsoft Office Suite, intermediate reading and writing skills, ability to communicate effectively with others, both written and verbal communication, ability to perform intermediate mathematical calculations, good organizational skills, ability to effectively work on teams. Must demonstrate capability to become proficient in existing and future procurement and/or inventory control systems. Ability to work independently under close supervision.May be required to attend daily and weekly safety meetings, lead safety meeting talks as scheduled and complete legally required safety training modules depending on assignment.

Preferred Skills:
Some accounting background and experience with eProcurement systems is preferred.

Supervisory/Managerial Responsibility

None.

Work Conditions

Office based with occasional refinery visits and with up to 5% travel required by land and air. From time to time may be required to work in petroleum refinery, warehouse/plant environment, and out-of-doors environment. Subject to varying road and weather conditions.

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance


• Vision Insurance


• Dental Insurance


• Paid Time-Off


• 401(k) Retirement Plan with match


• Educational Reimbursement


• Parental Bonding Time


• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visitTotal Rewards.

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and lubricants and specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to our refineries and the petroleum industry. HF Sinclair markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states and supplies high-quality fuels to more than 1,750 branded stations and licenses the use of the Sinclair brand to more than 350 additional locations throughout the country. HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in New Mexico. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.