Business Transactions Legal Assistant

LHH; Tampa (FL); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

LHH Recruitment Solutions is partnering with a respected law firm in Tampa to identify a Business Transactions Legal Assistant who thrives in a fast-paced corporate legal environment. This role supports attorneys on corporate and commercial transactions, assists with entity management, registered agent services, and corporate compliance.

You will draft transactional documents, manage calendars, handle client communications, and maintain governance records while ensuring secure maintenance of

Formación

• 2+ years of legal assistant or administrative experience in corporate, business transactions, or commercial law.
• Experience with corporate filings, entity maintenance, or corporate compliance preferred.
• Proficient with MS Office, PDF tools, DocuSign and document management systems.

Responsabilidades

• Provide administrative and legal support to attorneys handling corporate and commercial transactions.
• Draft, format, proofread, and finalize transactional documents, engagement letters.
• Manage attorney calendars, coordinate meetings and client communications.
• Open and maintain client matters within document management systems.
• Assist with document assembly, e-signature workflows, and file management.
• Support billing functions, including time entry, pre-bill reviews, and invoices.
• Serve as a point of contact for registered agent matters and service of process.
• Maintain corporate records, minute books, resolutions, and governance documents.
• Coordinate corporate filings and compliance with state agencies and vendors.
• Communicate deadlines and status updates to clients; ensure confidential records retention.

Conocimientos

Legal assistant experience

Corporate transactions knowledge

Communication skills

Organizational skills

Herramientas

Microsoft Office Suite

Adobe Acrobat

DocuSign

Adobe Sign

Document management systems

Descripción del empleo

LHH Recruitment Solutions is partnering with a respected law firm in Tampa to identify a Business Transactions Legal Assistant who thrives in a fast-paced corporate legal environment. This is an excellent opportunity for a detail-oriented legal professional looking to support attorneys on corporate and commercial transactions while playing a key role in entity management, registered agent services, and corporate compliance. This position offers direct exposure to sophisticated business transactions and corporate governance matters, making it an ideal fit for candidates seeking to expand their experience in transactional law.

What You'll Do

• Provide administrative and legal support to attorneys handling corporate and commercial transactions
• Draft, format, proofread, and finalize transactional documents, correspondence, and engagement letters
• Manage attorney calendars, coordinate meetings and client communications, and handle scheduling logistics
• Open and maintain client matters within document management systems
• Assist with document assembly, electronic signature workflows, and file management
• Support billing functions, including time entry tracking, pre-bill reviews, and invoice administration
• Serve as a point of contact for registered agent matters, including receiving and processing service of process
• Maintain corporate records, entity databases, minute books, resolutions, and other governance documents
• Coordinate corporate filings and compliance requirements with state agencies and outside vendors
• Communicate proactively with clients regarding filing deadlines, compliance obligations, and status updates
• Ensure the secure maintenance and retention of confidential corporate records and legal documents

Qualifications

• 2+ years of legal assistant, legal secretary, or administrative experience within a corporate, business transactions, or commercial law practice
• Experience handling corporate filings, entity maintenance, registered agent services, or corporate compliance activities strongly preferred
• Working knowledge of corporate formations, annual reports, corporate governance documents, and compliance deadlines
• Proficiency with Microsoft Office Suite, Adobe Acrobat, DocuSign, Adobe Sign, and document management systems
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent communication skills and a client-service mindset
• Ability to maintain confidentiality and exercise sound professional judgment

Preferred Background

• Experience supporting attorneys in corporate transactions, mergers and acquisitions, commercial contracts, or business law matters
• Familiarity with state filing portals and corporate compliance requirements

Why Consider This Opportunity?

• Gain exposure to sophisticated corporate and transactional legal work
• Work closely with experienced attorneys and business clients
• Join a stable, team-oriented legal environment
• Opportunity to expand your expertise in corporate governance, compliance, and business transactions