Business Systems Analyst, Retail Alternatives

Ultimus Fund Solutions, LLC; Omaha (NE); On-site; USD 70,000 - 90,000; Full time

Job summary

Ultimus Fund Solutions, LLC is seeking a Business Systems Analyst - Retail Alternatives to support and administer transfer agent system functions, focusing on output and services for client firms and FinTechs.

The role entails documenting requirements, monitoring technology needs, and coordinating controls and communications with top firms. Collaboration with Dealer Services and Operations is essential to ensure accurate data and timely reporting.

Qualifications

• Bachelor’s degree in business administration, information technology, or related field.
• 0-3 years of mutual fund industry experience.
• Equivalent education and experience will be considered.

Responsibilities

• Documents Broker Dealer and FinTech requirements and maintains a recordkeeping system.
• Monitors and documents technology needs for each firm, custodian, or FinTech relationships.
• Escalates file failures or remediation needed between Ultimus and the firms and FinTechs.
• Automates the manual steps that Ultimus associates are performing when logging into the FinTechs.
• Develops and turns on reporting to feedback to firms and FinTechs as required to support their business.

Skills

Troubleshooting

Multitasking

Analytical thinking

Organizational skills

Communication skills

Problem solving

Adaptability

Collaborative

Education

Bachelor’s degree in business administration, information technology, or related field

Job description

SUMMARY

The Business Systems Analyst - Retail Alternatives is responsible for supporting and administering transfer agent system functions, with an emphasis on specific output or services.

KEY ACCOUNTABILITIES

SYSTEM SUPPORT

• Documents Broker Dealer and Third-Party Financial Technology (FinTech) requirements and maintains a recordkeeping system to meet client and firm needs.


• Monitors and documents technology needs for each firm, custodian, or FinTech relationships.


• Ensures all are working correctly and enhances their support technology if needed.


• Keeps cross references and control procedures around each firm and FinTech’s unique requirements.


• Escalates file failures or remediation needed on issues between Ultimus and the firms and FinTechs.


• Automates the manual steps that Ultimus associates are performing when logging into the FinTechs.


• Co-ordinates media pushes through sFTP to firms that require it.


• Co-ordinates opening the necessary tasks to ensure large firm or FinTech Corp Action events, or FinTech clean ups on the Alts side are managed successfully across the teams.


• Implements procedures that ensure periodic clean up and controls are implemented for key data elements that are required for the firms and FinTechs.


• Coordinates and implements controls that ensure the purchase and the redemption warehouse calendars for periodic products are accurate and up to date.


• Assists Dealer Services with Repurchase and Tender communication and announcements to the firms and FinTechs.


• Develops and turns on reporting to feedback to firms and FinTechs as required to support their business.

WORKING RELATIONSHIPS

• Develops a strong relationship and consistent ongoing communication with top 10-20 firms and FinTechs in the Retail Alternatives industry.


• Publishes executive updates internally, and marketing updates, and communication to these firms on a reoccurring basis to show Ultimus’ partnership and advancements on their behalf.


• Partners across Operations and Dealer Services to ensure all Firm and FinTech service needs are being met.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration, information technology, or related field.


• 0-3 years of mutual fund industry experience.


• Equivalent education and experience will be considered.

KNOWLEDGE

• Shareholder recordkeeping systems, reporting processes, and data delivery mechanisms.


• Microsoft Office Suite.


• Adobe Acrobat.

SKILLS AND ABILITIES

• Troubleshoots issues utilizing creative and critical thinking skills.


• Multitasking, analytical, and organizational skills.


• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.


• Demonstrates personal integrity, responsibility, and accountability.


• Effectively uses resources such as time and information in conjunction with associates.


• Participates in solving problems and making decisions.


• Presents and expresses ideas and information, written and oral, clearly, and concisely.


• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.


• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.


• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.


• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.