Business Systems Analyst - Compensation & Classification

City of Seattle; Seattle (WA); On-site; USD 117,000 - 136,000; Full time

Benefits offered by this job

Hybrid work two days a week

Comprehensive benefits package

Professional development opportunities

Job summary

City of Seattle's Seattle Human Resources is seeking a Business Systems Analyst to steward compensation and classification technology across PowerApps, PDQ, databases and Workday. You’ll lead incident response, handle service desk support, and improve workflows in a hybrid office setting.

You’ll partner with HR partners and IT, define requirements, coordinate multi-year projects, and translate needs into technical specs while ensuring data quality and security.

Qualifications

• Bachelor’s degree in Computer Science, Information Technology, Business Administration with emphasis in business systems technology, or related field
• Three (3) years in systems, operations, procedures, research, analysis, or related field
• Associate Degree in Computer Science, Information Technology, Business Administration with emphasis in business systems technology, or related field
• Four (4) years in systems, operations, procedures, research, analysis, or related field
• Five years in business systems, business technology operations, procedures, research, business analysis, or related field

Responsibilities

• Serve as the technical lead for compensation and classification systems, including PowerApps workflow platform, PDQ portal, nested database structures, and Workday interfaces
• Manage the unit’s service desk and deliver responsive, human-centered support to HR partners and City departments
• Independently administer daily operations of classification and compensation systems, including data management, workflow automation, documentation, and process development
• Lead multi-year technical and operational improvement projects with cross-department scope, coordinating requirements and testing

Skills

PowerApps

Power Automate

Low-code

Jira

Azure DevOps

PMI PMP

ScrumMaster

Microsoft Office

Microsoft Dynamics

Microsoft Project

Adobe Sign

Visio

Education

Bachelor’s degree in CS/IT/Business with tech focus

Associate Degree in CS/IT/Business with tech focus

Five years in business systems / IT

Tools

PowerApps

PDQ portal

Workday

Relational databases

Job description

Seattle Human Resources promotes workforce equity and excellence through high-quality services that support more than 12,500 City employees and over 1,000 job classifications. The Compensation & Classification unit ensures positions across the City are classified and compensated fairly, consistently, and competitively.

We are seeking a Business Systems Analyst to serve as the primary steward of SHR’s compensation and classification technology ecosystem- an environment that includes a PowerApps-based workflow system, a PDQ portal interface, nested relational databases, and integrations with Workday. This role ensures operational continuity for systems that are essential to Citywide HR functions. This work is hands-on, highly collaborative, and requires strong business analysis skills, technical project coordination, and deep customer support engagement.

This role is ideal for someone energized by problem-solving, able to navigate complex systems, comfortable managing high-volume service requests, and confident working independently to determine priorities in a dynamic environment. You will play a central role in supporting classification operations, leading technical and process improvement initiatives, and maintaining daily system functionality, including urgent break/fix needs.

The main focus areas for this role include:

1. Stewardship of Citywide Compensation & Classification Systems

Serve as the technical lead for SHR’s compensation and classification systems, including the PowerApps workflow platform, PDQ portal, nested database structures, and Workday interfaces, and workflow automations. Maintain system functionality, ensure data quality and security, develop dashboards and reports, and manage system interfaces. Handle frequent and time-sensitive break/fix needs, performing in-house troubleshooting before issues are escalated to IT.

2. Customer Support & Service Desk Operations

Manage the unit’s service desk and deliver responsive, human-centered support to HR partners and City departments. Oversee data intake and program-wide monitoring of classification requests, resolve first-level issues, track operational metrics, and ensure clear and timely communication. This role supports a high volume of inquiries that are essential to business continuity across the City.

3. Operational Administration & Workflow Management

Independently administer the daily operations of classification and compensation systems, including data management, workflow automation, documentation, and process development. Investigate and resolve system errors, refine business processes, and develop solutions to remove technical or procedural barriers. Lead quarterly development cycles by organizing enhancement requests, limiting work-in-progress through effective prioritization, translating needs for IT partners, conducting QA testing, and validating system releases.

4. Leadership of Complex, Multi-Year Systems & Process Projects

Lead multi-year technical and operational improvement projects with cross-department scope. Responsibilities include defining requirements, coordinating contributors, mapping and redesigning workflows, and overseeing testing and implementation. Upcoming work includes redesigning major processes - such as the Labor Relations review workflow - to improve visibility, reduce delays, and strengthen overall operational efficiency.

You will be most successful in this role with a combination of the following:

The ability to:

• Provide excellent customer service to HR partners and departments, particularly when managing requests
• Demonstrate strong emotional intelligence and diplomacy
• Effectively bridge communication gaps between technical and non-technical audiences regarding issues and requirements
• Work independently in a self-directed environment
• Collaborate effectively with diverse stakeholders
• Troubleshoot complex system issues and partner well with IT
• Create process documentation and workflow maps
• Analyze and document business requirements

Experience in:

• Creating and maintaining data models to support business processes
• Technical project management (Agile, hybrid, and waterfall)
• Low-code automation tools (PowerApps, Power Automate)
• Service desk or helpdesk operations
• Process development, metrics design, and reporting
• HRIS systems (Workday preferred)
• Translating functional needs into technical specifications

Skills or certifications in:

• Jira or Azure DevOps
• Project Management Professional (PMP)
• Certified ScrumMaster
• Microsoft Office Suite
• Microsoft Dynamics
• Microsoft Project
• Power Automate and other low-code automation systems
• Adobe Sign
• Process mapping (Visio or equivalent)
• Database design and implementing appropriate data security measures

Please note: This job ad is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

In addition to the ability to perform the tasks described above, you will need to possess the below required qualifications:

• Bachelor’s degree in Computer Science, Information Technology, Business Administration with an emphasis in business systems technology, or a related field AND
• Three (3) years in systems, operations, procedures, research, analysis, or a related field

OR

• Associate Degree in Computer Science, Information Technology, Business Administration with an emphasis in business systems technology, or a related field AND
• Four (4) years in systems, operations, procedures, research, analysis, or a related field

OR

• Five years in business systems, business technology operations, procedures, research, business analysis, or a related field

This civil-service position is eligible for overtime and is classified as a Management Systems Analyst, Senior and reports to the Compensation Program Manager. The full pay range for this step-progression position is $56.23 - $65.54per hour. New employees begin at Step 1, which is $56.26 per hour. Current City employees starting rate of pay will be based on Personnel Rules.

Work Environment:

This role follows a hybrid schedule, with employees in the office two days per week. Tuesdays are a required in-office day for the team. Specific schedules will be agreed upon between the employee and their supervisor and are subject to change.

Benefits:

A comprehensive benefits package includes vacation, holidays, and sick leave, as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available here: https://www.seattle.gov/human-resources/benefits. Please select an option under the “Most Employee Benefits” heading

Why work at the City of Seattle?

At the City of Seattle, public service is more than a job; it’s a chance to shape the future and make a meaningful difference in the lives of everyone who works, lives, or plays in our city. With 12,000 employees across 40+ departments and 1,000 job titles, we are united by a common purpose: to create a Seattle that is vibrant and welcoming for all. Whatever your role, you’ll help power a forward-looking city that leads by example - inclusive, innovative, equitable, and community-focused - while joining a diverse team committed to solving challenges and making a lasting impact together. Join us in building a Seattle where everyone thrives.

Who may apply:

This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.

Pre-employment procedures

Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.