Business Support Specialist II

University of Missouri-Columbia; Columbia Township (MO); On-site; Full time

Job summary

The Missouri School of Journalism is seeking a detail-oriented Business Support Specialist II for the Dean's Office. This full-time role involves administrative support, meeting coordination, and fiscal task management, suited for a reliable professional thriving in a dynamic academic environment.

Benefits

Comprehensive benefits package

Paid time off and educational fee discounts

Qualifications

• At least 2 years of experience in a related role.
• Comprehensive administrative experience and skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide administrative and operational support across the Dean's Office.
• Coordinate meetings, assist with onboarding new hires, and handle fiscal tasks.
• Maintain School directories and support events.

Skills

Organizational skills

Communication skills

Customer service skills

Ability to manage multiple priorities

Team-oriented

Education

Associate's degree

Bachelor's degree

Job description

Hiring Department

Dean of Journalism

Job Description

The Missouri School of Journalism is seeking a Business Support Specialist II to provide comprehensive administrative and operational support across the Dean's Office, Journalism Studies, and School. This role is ideal for a detailed-oriented, service-driven, and reliable professional who thrives in a fast-paced academic work environment.

Key Responsibilities:
Dean's Office and Journalism Studies
* Serve as the first point of contact: answer phones, greet visitors and provide front desk coverage (when needed).
* Assist with faculty/staff searches and onboarding new hires.
* Provide clerical, project and task support to the Dean's Office, faculty group chair and faculty of Journalism Studies.
* Coordinate meetings and appointments: schedule, prepare materials, take minutes, and track attendance.
* Assist with course scheduling, classroom bookings and enrollment documentation.
* Handle fiscal tasks: coordinating travel, purchasing supplies, processing bills, contracts and reimbursements, and preparing and reconciling monthly financial reports.
* Maintain School directories and electronic files.
* Provide backup support to team members.

School-wide:
* KTA assistance: handle fiscal and logistics of the society, assist the KTA advisor with mailings and correspondence as well as planning and execution of induction ceremonies.
* Assist with ordering textbooks and faculty regalia, writing-intensive course applications, mailroom operations, and shipping and receiving.
* Assist with space planning inventory surveys.
* Support events and provide onsite facilitation (when needed).
* Provide backup support to the Strategic Communication Faculty Group.

Other duties as assigned.

Skills and Attributes:
* Strong organizational, communication and customer service skills.
* Ability to manage multiple priorities with discretion and professionalism.
* Proficient in administrative, financial and office systems.
* Team-oriented with the ability to work independently with minimal supervision.

Why join Us?
* You'll be part of a collaborative, mission-driven team at one of the world's top journalism schools. This is a great opportunity to grow your administrative career in a dynamic academic setting.

Shift

Full-time, Monday to Friday 8 a.m. - 5 p.m.
This position requires reliable, onsite attendance.

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Bachelor's degree

Anticipated Hiring Range

Salary Range: $17.05 - $23.00 per hour

Grade: GGS-007

University Title: Business Support Specialist II

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

MU application, resume and cover letter.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.