Business Support Representative

FIRST MANAGEMENT SERVICES LLC; Ogden (UT); On-site; USD 48,000 - 64,000; Full time

Job summary

First Student is seeking a detail-oriented administrator to coordinate business support tasks, including proposal development, revenue recognition, travel and trade show support. You will compose, track, and submit regional responses to RFPs/RFQs and assist in post-award contract management to begin services with required documentation such as bonds and COIs.

Ideal candidates have 5+ years of related experience, are proficient in Microsoft Office, and possess excellent written and verbal

Qualifications

• 5+ years related experience.
• Proficient in Microsoft Suite applications.
• Excellent written and verbal communication skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail.
• Role requires English proficiency.

Responsibilities

• Coordinate proposal development and RFx responses.
• Post-award contract management and documentation preparation (bonds, COIs, etc.).
• Manage regional revenue and cost recognition via invoices and partner payments.
• Assist in reconciliation and expense report preparation; review team expenses.
• Maintain paper and electronic filing systems for records and proposals.
• Coordinate vendor orders and inventory; ensure safety compliance with the Safety & Compliance Manager.

Skills

Microsoft Suite

Written & Verbal Communication

Organizational Skills

Attention to Detail

English Proficiency

Job description

Primary Responsibilities: Responsible for coordinating business support tasks and other team needs including, but not limited to, proposal development, revenue and cost recognition, travel, and trade show support. Compose, track, report, coordinate, and submit FirstAlt regional responses to RFPs and RFQs. Post-award contract management, including preparing all required documentation needed to begin services (i.e.: bonds, COI’s, etc.) Manage regional revenue and cost recognition by managing customer invoices and transportation partner payments. Assist in other processes such as reconciliation, expense report preparation, review and approve team expenses. Maintain paper and electronic filing systems for records, correspondence, proposals, and other business needs. Department specific administrative duties, including inventory management and coordinating vendor orders Safeguard First Student compliances and standards by promoting and maintaining safety standards through coordination with FirstAlt’s Safety and Compliance Manager to provide materials necessary to ensure the safety of the student’s entrusted in our care.

Minimum Experience or Skills Required: 5+ years related experience Proficient in Microsoft Suite applications Excellent written and verbal communication skills Excellent organizational and follow-up skills Strong attention to detail Language Requirement This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer. In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.

MISSION Provide unmatched care and the safest ride to school, so when students arrive, they start and end their day with an exceptional experience and are ready to achieve their full potential. FOCUS ON SAFETY Safety is at the heart of everything we do CARE FOR OUR STUDENTS Ensure our vehicles are welcoming and trusted places where students feel comfortable and secure SURPASS CUSTOMER EXPECTATIONS Go the extra mile to deliver an extraordinary experience for our customers and communities FOSTER TEAMWORK Work together, act with integrity, respect each other, champion diversity and inclusion SET THE HIGHEST STANDARDS Continually seek a better way to do things with innovation, sustainable practices, financial discipline, commercial excellence, and operational excellence