Business Support, Facilities Support

Jones Lang LaSalle Incorporated; Dublin (OH); Vor Ort; USD 42.000 - 56.000; Vollzeit

Benefits dieser Stelle

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Zusammenfassung

JLL in Dublin, OH is seeking a dedicated Facility Management Assistant to provide general facility services, monitor operations, and support procurement of supplies and services. You will collaborate with the Senior Facility Coordinator on routine property management tasks and process accounts payable/receivable as needed.

The role emphasizes customer service, organization, and multitasking, with Monday–Friday 8:00 AM–4:30 PM on-site.

Qualifikationen

• Minimum two years of industry experience in facility or property administration.
• Superior customer service skills and the ability to stay professional under pressure.
• Proficient in MS Office and Excel; strong written and verbal communication.
• Ability to multitask and coordinate with vendors and internal teams.

Aufgaben

• Provide general facility management services and monitor the facility.
• Support procurement of property supplies and services and manage bids.
• Process accounts payable and accounts receivable as needed.
• Assist with meeting coordination and scheduling of maintenance activities.
• Support budget analysis and reporting tasks as requested.

Kenntnisse

Facility administration

Customer service

MS Office

Excel

Written/verbal skills

Tools

CAFM/CMMS

Jobbeschreibung

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

Provide general overall Facility Management services including continuous monitoring of facility.

Work with the Senior Facility Coordinator to handle routine property management operations, including procurement of property supplies and services, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

What your day-to-day will look like:

• Administrative Function Assist Facility Management Team with tactical planning for the team's goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors and guests
• Ensure appreciate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance

• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis and reporting
• Assist with researching, analyzing and reporting budget variances

Required Qualifications:

• Minimum of two years of industry experience with facility or property administration
• Superior customer service skills and orientation
• Ability to maintain professionalism always under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Preferred Qualifications:

• 2+ years of experience in facility or property management
• Experience with procurement processes and vendor management
• Familiarity with accounts payable/receivable processes
• Event planning and coordination experience
• Experience with facility management software (CAFM/CMMS systems)
• Experience working in corporate or commercial real estate environments
• Budget management and financial analysis experience
• Experience with service contract negotiations and management
• Strong problem-solving and conflict resolution skills

Work Schedule:

Monday through Friday, 8AM-4:30PM

Location:

On-site –Dublin, OH

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

We will then delete it safely and securely.