Business Support Assistant - Sleep Disorders Center - Includes Weekend Hours

KARIER; Town of Smithtown (NY); On-site; USD 45,000 - 58,000; Full time

Job summary

Stony Brook Medicine in New York is seeking a Business Support Assistant for the Sleep Disorders Center. The role focuses on answering calls, scheduling intake and follow-up appointments, and coordinating overnight sleep studies under physician guidance.

The position requires strong communication, insurance knowledge, and the ability to manage multiple scheduling tasks in a clinical EMR environment. Prior front desk and medical office experience are preferred.

Qualifications

• Associate's degree or, in lieu of an Associate’s degree, at least 2 years of related medical office experience.
• Competence with Microsoft Office
• Excellent customer service and communication skills

Responsibilities

• Answer calls to the Sleep Disorder Center and schedule appointments.
• Confirm patient appointments and manage physician schedules.
• Assist with insurance questions and authorization processes.
• Greet patients and assist with front desk responsibilities.

Skills

Customer service

Communication

Microsoft Office

Insurance knowledge

Education

Associate's degree

Bachelor’s Degree

Tools

IDX scheduling

Cerner PowerChart

Job description

Position Summary

At Stony Brook Medicine the Business Support Assistant in our Sleep Disorders Center functions as resource to patients by answering calls, scheduling Sleep Disorders Center intake and follow up physician appointments, as well as scheduling overnight Sleep Disorders testing. The Staff Assistant supports the physician staff members by confirming appointments and managing physician schedules. The Staff Assistant must have excellent communication skills. The Staff Assistant will need a working knowledge of insurance requirements and approval procedures to correctly manage patient appointments.

Duties of a Business Support Assistant in the Sleep Disorders Center may include the following but are not limited to:

• Answer calls to the Sleep Disorder Center.
• Schedule new patient visit, follow-up clinic appointments and telehealth as well as the overnight Sleep Disorders testing for patients per protocols indicated by physician in the EMR.
• Forward patient calls to appropriate Stony Brook departments based on availability.
• Answer patient questions about insurance accepted by the Sleep Disorders Center.
• Confirm overnight testing appointments, check patient’s current health and pre-visit testing status via phone using scripted pre-visit questions and explain procedures; schedule patients to ensure beds are filled to capacity.
• Check patient registration and pre-visit medical tests are in place for overnight testing appointments and prepare pre-visit paperwork for clinic and overnight testing.
• Review upcoming overnight testing schedule and assess the insurance authorization schedule.
• Call patients to reschedule appointments if necessary.
• Act as a backup for the front desk staff greeting, arriving and discharging patients. Check in arriving clinic patients via phone using scripted pre-visit questions to insure a minimum number of patients in the lobby. Greet patients at the door, check the arriving patient’s temperature and show them into the exam room. Log in any caregivers who accompany patients to their appointments into a database.
• Accept electronic insurance co-pays, enter information into the scheduling system and work with physicians to schedule Sleep Disorders testing and follow-up appointments.
• Share responsibility for answering and monitoring the provider line by returning calls, scheduling appointments, sending medical records and documenting medical record requests.
• Service EMR generated messages for the Sleep Center Clinical Pool.
• Assisting with calling insurance companies to check patients’ insurance approval for Sleep Disorders testing.
• Reviewing the H&P from clinic visits and printing requests for authorization based on documented comorbid conditions.
• Faxing requests for insurance authorization and monitoring incoming results.
• Faxing DME scripts to participating DME providers, documenting DME set up information and contacting patients with DME provider information
• Monitoring patient satisfaction, reviewing charts for compliance information, downloading and scanning patient CPAP compliance data into the EMR.
• Provide front desk support and insurance verification for new and follow up patient visits.
• Prepares insurance authorizations for sleep studies and records pertinent notes in Powerchart to ensure patient had valid insurance for sleep study.
• Works with Providers & Office Manager to schedule peer reviews with Physicians.

Qualifications

Required Qualifications:

• Associate's degree or, in lieu of an Associate’s degree, at least 2 years of related medical office experience
• Competence with Microsoft Office
• Excellent customer service and communication skills

Preferred Qualifications:

• Bachelor’s Degree
• 2 or more years of related medical office experience
• Excellent computer skills, experience with IDX scheduling and Cerner Power chart software

Special Notes

Resume/CV should be included with the online application.

Posting Overview:

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as essential. This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay\: for UUP, CSEA, and PEF full-time positions
• Shift Differentials\: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail]. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $45,372 - $58,366 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.