Administrative Assistant 3

WMI, Inc.; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company is seeking an Administrative Assistant 3 to support a VP and a large team. The role involves complex administrative tasks including schedule management, budgeting, and event coordination, requiring 5-7 years of relevant experience. This hands-on position is based in-office, emphasizing organizational skills and autonomy.

Qualifications

• Minimum 5 years experience in VP calendar management.
• Minimum 5 years experience in customer service.
• Minimum 5 years experience with budget management.

Responsibilities

• Manage schedules, coordinate travel, and events for one VP and about 115 team members.
• Contribute to department financial operations and personnel operations.
• Support various administrative projects and ensure operational efficiency.

Skills

Organizational skills

Self-motivated

Autonomy

Customer service

Job description

Job Type: Business Support and Administrative

Job Description

Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned

Job Requirements

• Years of Experience Required: 5-7 overall years of experience in the field.
• Degrees or certifications required: NO degree is required to be eligible for this role.

• Disqualifiers: Candidates who have not supported a large team 5-7 years would not be qualified. Candidates without VP calendar management experience will not qualify.

• Best vs. Average: Looking for someone with organizational skills, willing to learn and grow and look for best practices. Someone who is self-motivated, ready to step up and take charge. Knows how to work autonomously while in an office setting. Can support a team mixed with onsite and remote members. MSFT experience not necessary. This is a hands on Admin – “boots on the ground” role.
• Performance Indicators: Performance will be assessed based on how they meet deadlines and quality of work, team feedback.

1. Minimum 5 years Experience in VP calendar management
2. Minimum 5 years experience in customer service – working with a variety of people in a professional setting
3. Minimum 5 years experience with budget management

Typical Day in the Role

• Purpose of the Team: This role will support the Teams team. This role supports 1 VP and apx 115 US team members.
• Key projects: This role will contribute to day-to-day rhythm of the team – working on site and collaboratively. Performs a variety of complex administrative functions for a group. Coordinates site visits, meetings and events; coordinates department financial operations, personnel operations for onboarding/offboarding, and facility operations; completes special projects as assigned. No calendar support, but working with admins across the group
• Typical task breakdown and operating rhythm: The role will consist of 70% supporting a large team, 15% meetings, 15% onsite needs.

Duration

6/30/2025

Desired Start Date

6/1/2025

40

Candidate Value Proposition

• What makes this role interesting? - This role provides the opportunity to work in an office supporting a large team.

I am currently located in the United States.

You can email your Resume/CV to [e-mail] with the subject Administrative Assistant 3 - 152665-1.