Business Services Representative

Illinois-Secretary-of-Stat; Springfield (IL); On-site; USD 52,000 - 89,000; Full time

Job summary

Office of the Illinois Secretary of State in Springfield seeks a Business Services Representative to review foreign and domestic annual reports, registered agent changes, and withdrawal/terminations for compliance with LLC statutes. You will prepare certified copies and certificates of good standing as needed.

You will answer routine inquiries by phone and in person about filing requirements, update company records in the computer system, and assist other divisions with document review and fee

Qualifications

• Knowledge of accounting principles and business terminology.
• Strong written and verbal communication skills.
• Ability to interpret statutes and follow procedures.
• Attention to detail and ability to meet deadlines.

Responsibilities

• Reviews annual reports and changes to ensure compliance; prepares certified copies and certificates of good standing.
• Answers routine inquiries about filing requirements for LLCs.
• Prepares correspondence and updates company records in the computer system.
• Assists other divisions with document review and fee verification.
• Performs other duties as required.

Skills

Accounting principles

Business English

Grammar and spelling

Office methods

Filing systems

Data entry

Written communication

Education

Four-year college degree

Tools

Computer terminals

Job description

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Business Services Representative

Division: Limited Liability

Union: SEIU

Location: 2701 S. Dirksen Pkwy., Springfield, IL – Sangamon County

Salary: Range from $4,631 to $7,941 monthly – commensurate with experience.

Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Overview:

Performs routine technical and professional work in the reviewing of foreign and domestic annual reports, registered agent changes, and withdrawal/terminations; answers routine walk-in and technical telephone inquiries from the general public and the professional community concerning statutory filing requirements; prepares correspondence utilizing computer detailing the corrections and enters information from correctly completed documents.

Duties and Responsibilities:

• Reviews foreign and domestic annual reports, registered agent changes and withdrawal/terminations to ensure that all items are completed in compliance with the Illinois Limited Liability Company Act (LLC) and verifies correct fees were submitted. If acceptable submits application to Business Service Specialist to process; prepares and issues certified copies of filed documents as well as certificates of good standing, fact, or existence.
• Answers routine and technical telephone and walk-in customer inquiries from the general public and the professional community concerning statutory filing requirements for limited liability companies in Illinois and/or methods and procedures for correcting deficiencies.
• Prepares correspondence utilizing computer detailing the corrections needed for compliance with statutes and letters and applications to applicant; enters information from correctly completed documents into computer to update the companies computer records; produces evidence of the filing by utilizing computer to print out proof documents. The original document is retained in this office and the duplicate copy is returned to the limited liability company as proof of filing.
• Assists other Business Services sections, as needed, to review, analyze, evaluate, image and process Domestic, Foreign and Not for Profit documents on a limited basis; assists, as needed, with routine phone duties; ensures all documents are in compliance with the Business, Limited Liability Company, Not for Profit and UCC Acts prior to processing; may audit, calculate and verify fees relative to documents.
• Perform other duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years of college preferably with course work in finance, accounting, economics, taxation, mathematics, pre-law, business administration or a related field.

Knowledge, Skills and Abilities:

• Requires working knowledge of accounting principles and procedures; business practices and terminology.
• Requires working knowledge of effective means of communications, Business English, grammar, spelling and arithmetic including percentage calculations.
• Requires working knowledge of modern office methods, practices, procedures and equipment, which may be applicable to the work situation.
• Requires working knowledge of approved modern filing systems, workflow, methods and the limits of their utility.
• Requires skill in the use of computer terminals to enter and extract data.
• Requires ability to compile and analyze routine financial and statistical data and prepare conclusive and concise reports from such information; ability to compose and type appropriate correspondence in the course of official duties.
• Requires ability to understand and learn interpret statutes, regulations, and financial statements; ability to understand and follow oral and written directions; ability to make routine decisions based on established procedures and statues.
• Requires ability to handle fast-paced environment; ability to pay attention to detail and be accurate; ability to conform to deadlines.
• Requires ability to communicate well with coworkers and to develop and maintain effective working relationships with others; ability to deal with public on phone and in person; ability to express ideas clearly and concisely, both orally and in writing.

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).