Business Services Associate

Universities of Wisconsin; Madison (WI); On-site; USD 59,000 - 72,000; Full time

Job summary

The Financial Management Office within the Wisconsin School of Business is seeking an experienced financial professional to join its Business Services team as a Business Services Associate (Accountant II) at UW–Madison. This role focuses on financial controls, policy alignment, and customer service to campus units.

The Business Services Associate reviews transactions in Workday, assists with reconciliations and reporting, and helps train department staff while contributing to divisional goals

Qualifications

• Minimum 5 years of experience in accounting, finance, or related field.
• Preferred: knowledge of computer applications, automated data analysis and data entry techniques.
• Excellent organizational and time management skills.
• Exemplary communication skills in a professional work setting.
• Demonstrated computer expertise with a variety of software programs.
• Experience interpreting and analyzing financial policy and procedure.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Develops and maintains automated financial systems, recommending controls to ensure system reliability and data integrity
• Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports
• Prepares and/or approves financial transactions and payments
• Provides and prepares budgets and projections based on existing data and established policies and procedures
• Organizes, prepares, and updates financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
• Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures
• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements solutions as needed

Skills

Accounting

Finance

Client communication

Independent work

Policy interpretation

Education

Associate’s Degree

Bachelor’s Degree in Accounting, Finance, Business or related field

Tools

Workday

WISER

CashNet

ShopUW+

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Accountant II

Job Summary:

The Financial Management Office (FMO) within the Wisconsin School of Business (WSB) is seeking an experienced financial professional to join its Business Services team as a Business Services Associate (Accountant II). The Business Services Associate is part of a cohesive team that is the main Divisional resource that provides excellent customer services to our WSB units in helping to navigate policy and campus procedure while working with Campus Central Offices. This position reviews financial transactions within campus systems like Workday and works to align transactions with UW-Madison, UW System, and when applicable, Sponsor/Donor policies. The Business Services Associate also assists with training of departmental faculty and staff within WSB through one-on-one interactions and large group trainings. This is a great opportunity to expand experience in a divisional business office!

Key Job Responsibilities:

• Develops and maintains automated financial systems, recommending controls to ensure system reliability and data integrity
• Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports
• Prepares and/or approves financial transactions and payments
• Provides and prepares budgets and projections based on existing data and established policies and procedures
• Organizes, prepares, and updates financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
• Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures
• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements solutions as needed

Department:

Wisconsin School of Business, Financial Management Office

Compensation:

The minimum salary for the position is $65,000. Actual starting salary will be based on experience and qualifications.

The employee in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.Benefits information can be found at (https://hr.wisc.edu/benefits/).

Required Qualifications:

• Minimum 5 years of experience in accounting, finance, or related field.

Preferred Qualifications:

• Knowledge of computer applications, automated data analysis and data entry techniques.
• Excellent organizational and time management skills.
• Exemplary communication skills in a professional work setting.
• Demonstrated computer expertise with a variety of software programs.
• Experience interpreting and analyzing financial policy and procedure.
• Ability to thrive in a fast-paced environment.
• Experience in taking initiative and working independently.
• Experience in providing a positive customer experience.
• Knowledge of University, State, Federal and/or Nonfederal rules and regulations.
• Familiarity with University systems and processes such as Workday, WISER, CashNet, ShopUW+ and expense reports.
• Advanced working knowledge of the full Microsoft Office Suite.

Education:

• Associate’s Degreerequired.
• Bachelor’s Degree in Accounting, Finance, Business or a related field preferred.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.