Business Project Administrator

Old Mutual; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking company dedicated to harnessing the African opportunity! This role is pivotal in providing project administrative services and coordinating function-specific projects. You will engage in activities like project planning, stakeholder management, and continuous improvement, while utilizing tools like Microsoft Office and Oracle systems. With a focus on personal capability building, you'll develop your skills in a dynamic environment. If you're action-oriented and ready to make an impact, this position is perfect for you!

Qualifications

• 3-5 years' experience in project administration and relevant tertiary qualification.
• Proficient in Microsoft Office and project management tools.

Responsibilities

• Support project planning and reporting, ensuring alignment with business strategy.
• Manage project documentation, stakeholder engagement, and risk management.

Skills

Agile Project Management

Change Management

Negotiation

Prioritization

Project Communications

Estimations

Governance

Quality Assurance

Reporting

Risk Management

Scope Management

Requirements Management

Education

NQF Level 6 - Diploma

Advanced or Occupational Certificate

Tools

Microsoft Office

MS Project

Planview

Oracle HRMS

Oracle Financials

SharePoint

Travel link

Procurement system

Job description

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity, and our diverse talent reflects this commitment.

Job Description

This role provides project administrative services and assists in coordinating the implementation of function-specific projects that support the business strategy. The responsibilities include:

1. Project Reporting and Review: Draft elements of project review reports and presentations to support the review process.
2. Project Planning: Support the creation of workstream and project plans that define activities needed to achieve project objectives, adhering to organizational frameworks.
3. Document Preparation: Prepare complex documents using various applications, and gather/summarize data for reports.
4. Requirements Management: Elicit, document, analyze, and validate user/project requirements, maintaining documentation and traceability.
5. Stakeholder Management: Support engagement activities by organizing meetings and events.
6. Project Risk and Issue Management: Maintain risk registers and issue logs for effective risk management.
7. Continuous Improvement: Review and suggest improvements in current operations.
8. Project Scope Definition: Assist in defining project deliverables.
9. Contract Management: Perform contract management tasks.
10. Project Closeout and Handover: Draft documentation and training materials for project handover and conduct post-project reviews.
11. Project Resource Management: Manage resource records, budgets, and utilization forecasts.
12. Personal Capability Building: Develop technical and process skills through ongoing training and coaching.

Minimum Requirements

IT/Systems:

• Proficiency in Microsoft Office (Excel, Word, PowerPoint), MS Project, Planview, Outlook, SharePoint, Oracle HRMS, Oracle Financials, Travel link, Procurement system.

Business and Technical Knowledge:

• Stakeholder management, project budgeting, understanding of project management methodologies (AGILE, Waterfall), research and analysis skills, familiarity with project documentation and tools, meeting coordination, and governance.

Personal Attributes/Skills:

• Strong communication, planning, attention to detail, problem-solving, adaptability, action orientation, positive attitude, relationship building, teamwork, initiative.

Experience and Qualifications:

• 3-5 years' experience in a similar role, with relevant tertiary qualification.

Skills:

Agile Project Management, Change Management, Negotiation, Prioritization, Project Communications, Estimations, Governance, Quality Assurance, Reporting, Risk Management, Scope Management, Requirements Management.

Competencies:

• Action Oriented, Stakeholder Management, Effective Communication, Results Driven, Accountability, Managing Complexity, Organizational Savvy, Planning & Alignment.

Education:

NQF Level 6 - Diploma, Advanced or Occupational Certificate or equivalent.

Closing Date: 08 May 2025, 23:59

Note: The appointment will be made in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit.

The Old Mutual Story!