Business Process Improvement Specialist

State of Indiana; Indianapolis (IN); On-site; USD 55,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Paid time off and holidays

Education reimbursement

Retirement benefits

Job summary

The State of Indiana is seeking a Business Process Improvement Specialist to streamline and enhance end-to-end processes across the Department of Revenue. You will apply LEAN Six Sigma principles to drive faster, higher-quality outcomes and a unified user experience.

A degree is not required, but 3+ years of practical experience in a similar role is highly valued. This exempt position may involve supervisory responsibilities and offers strong benefits and a commitment to work-life balance.

Qualifications

• Advanced knowledge of the organization's business systems and commercial business applications.
• Advanced knowledge of technical problems and solutions as they relate to the current and future business environment.
• Considerable knowledge of project management theories and practices and the ability to apply that knowledge.
• Advanced knowledge of fundamental concepts, system design, relationships between various elements of the overall solution.
• Ability to comprehend and translate business systems or application requirements in a meaningful and functional manner.
• Ability to apply system development methodologies to oversee systems modifications and initiatives.
• Ability to use logic and critical thinking to address issues efficiently and effectively.
• Ability to adapt to new information and scenarios and understand the implications of those changes.

Responsibilities

• Serve as a resource to team members and applicable internal/external customers on projects related to process improvement.
• Guide teams through improvement projects including data gathering, data analysis, solution development, and implementation.
• Identify, define, analyze, develop, document, and implement process improvements that enhance efficiency, consistency, quality, and speed.
• Improve the user experience for customers and end-users through data analysis and the voice of the customer.
• Provide an objective assessment of operations effectiveness and recommend actionable solutions.
• Coordinate with various business areas to determine process ownership, develop standardized documentation, and improve business processes, policies, and procedures.
• Build respectful, collaborative relationships with all internal/external customers.
• Actively support and incorporate the mission, values, and culture principles of DOR.

Skills

Advanced knowledge of business systems

Project management

Data analysis

Change management

Communication

Leadership

Critical thinking

Adaptability

Tools

LEAN Six Sigma

Data analysis tools

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Revenue (DOR):

The Indiana Department of Revenue team is comprised of over 700 staff that are located in 13 locations across the state of Indiana. We work collaboratively with the Indiana Governor's office, the General Assembly, state agencies, individuals, business owners, corporations, tax practitioners, and a variety of tax program participants to administer Indiana's tax laws. DOR administers over 65 tax types and annually processes nearly $21 billion of tax revenue. Our mission is to serve Indiana by administering tax laws in a fair, secure, and efficient manner.

Role Overview:

The Business Process Improvement Specialist works collaboratively with staff across the agency to identify, analyze, design, and implement service operations speed, efficiency, and quality. You will streamline, simplify, and improve end-to-end processes, driving a continuous improvement culture. You will utilize systems, tools, and LEAN Six Sigma principles to drive productivity and a unified user experience. The successful candidate will be positive, enthusiastic, and team-oriented with a strong passion for continuous improvement and a desire to support the DOR's continuous improvement across the agency.

The salary for this position traditionally starts at $61,022.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Serve as a resource to team members and applicable internal/external customers on projects related to process improvement.
• Effectively guide teams through completing improvement projects including data gathering, data analysis, solution development, and implementation.
• Identify, define, analyze, develop, document, and implement process improvements that enhance efficiency, consistency, quality, and speed, thereby optimizing performance.
• Improve the user experience for customers and end-users through data analysis and the voice of the customer.
• Provide an objective assessment of operations effectiveness and recommend actionable solutions.
• Coordinate with various business areas to determine process ownership, develop standardized documentation, and improve business processes, policies, and procedures. Documentation may include process descriptions, flow diagrams, value stream maps, and other related deliverables.
• Build respectful, collaborative, and productive relationships with all internal/external customers.
• Actively support and incorporate the mission, vision, core values, and positive culture principles of DOR.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Advanced knowledge of the organization's business systems and commercial business applications.
• Advanced knowledge of technical problems and solutions as they relate to the current and future business environment.
• Considerable knowledge of project management theories and practices and the ability to apply that knowledge.
• Advanced knowledge of fundamental concepts, system design, relationships between various elements of the overall solution.
• Ability to comprehend and translate business systems or application requirements in a meaningful and functional manner.
• Ability to apply system development methodologies to oversee systems modifications and initiatives.
• Ability to use logic and critical thinking to address issues efficiently and effectively.
• Ability to adapt to new information and scenarios and understand the implications of those changes.
• Knowledge of fundamental concepts, system design, relationships between various elements of the overall solution.
• Familiarity with using and interpreting data structures and relationships.
• Ability to understand how change management methodology aligns with and enhances project management and implementation.
• Ability to lead, encourage and influence others to perform.
• Effectively communicate both orally and in writing.

A degree is not required. However, at least 3+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .