Business Operations Specialist - HSS

Kennesaw State University; Kennesaw (GA); On-site; USD 52,000 - 66,000; Full time

Job summary

Kennesaw State University seeks a Business Operations Specialist - HSS to manage financial transactions for the assigned division, ensuring compliance with university policies and external regulations. The role acts as a liaison across units and supports implementation of procedures.

The position requires a Bachelor's degree in Accounting or related field, one year of relevant experience, and familiarity with financial systems such as PeopleSoft.

Qualifications

• Bachelor's degree from an accredited institution in Accounting or related field or an equivalent combination of relevant education and/or experience.
• One year related work experience.
• Familiar with PeopleSoft Financials or other financial services programs
• An advanced degree from an accredited institution of higher education in a related field
• Previous Higher Education Experience

Responsibilities

• Entering, reviewing or approving transactions for departmental travel, operating supplies, and contracts.
• Reviewing and assisting with reconciling cash advances, budget, and other fund sources.
• Preparing and submitting financial transaction adjustments.
• Coordinating, reviewing, and ensuring all financial transactions are processed accurately and timely.
• Assisting internal stakeholders with utilization of required systems

Skills

Interpersonal skills

Communication

Time management

Project management

Problem solving

Attention to detail

Education

Bachelor's degree in Accounting or related field

Advanced degree in related field

Tools

PeopleSoft Financials

Financial software

Job description

Job Title: Business Operations Specialist - HSS

Location: Kennesaw, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 302635

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Ensures all transactions for the assigned division, college, or unit are compliant with established policies and procedures of the University, Board of Regents, State of Georgia, and other governing bodies. Serves as a liaison for the division and other units within the department and university. Assists with the implementation policies and procedures.

Responsibilities

• Responsible for entering, reviewing or approving, transactions for departmental travel, operating supplies, and contracts
• Responsible for reviewing and assisting with reconciling cash advances, budget, and other fund sources
• May prepare and submit financial transaction adjustments
• Coordinates, reviews, and ensures all financial transactions are processed accurately and timely
• Assists internal stakeholders with utilization of required systems

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of higher education in Accounting or related field or an equivalent combination of relevant education and/or experience

Required Experience

One (1) year related work experience

Preferred Qualifications

Additional Preferred Qualifications

Familiar with PeopleSoft Financials or other financial services programs

Preferred Educational Qualifications

An advanced degree from an accredited institution of higher education in a related field

Preferred Experience

Previous Higher Education Experience

Knowledge, Skills, & Abilities

ABILITIES

Able to handle multiple tasks or projects at one time meeting assigned deadlines

Capacity to thrive in a fast-paced environment

KNOWLEDGE

Knowledge of financial processes and guidelines

Strong financial process knowledge with the ability to deliver results

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Effective team player, flexible, quick learner, and self-motivated

Detail-oriented with the ability to process data entry quickly and accurately

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [e-mail].

Other Information

This is not a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position requires a p-card.

This position will not travel

This position does not require security clearance.

Background Check

• Credit Report
• Standard Enhanced
• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf