Business Operations Project Lead

BM Digital; United States; Remote; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

Advantage HQ is hiring a Business Operations Project Lead to make a fast-growing agency run better. You will lead operational projects, design processes, and drive reporting and cross-team coordination to improve efficiency and scaling.

You will be at the intersection of rigor and speed, using data and team feedback to remove bottlenecks and automate where possible, while ensuring teams adopt new workflows across a remote-first organization.

Qualifikationen

• 3–5+ years in business operations, project or program management in an agency or fast-growing company.
• Delivered operational projects with measurable results (time saved, costs reduced, output increased).
• Strong at process design: map workflows, identify bottlenecks, document better processes.
• Analytical: work with data, track KPIs, turn reporting into action.
• Clear communicator who works with leadership and contributors, provides feedback and keeps stakeholders informed.
• Thrives in a fast-paced, deadline-driven environment; stays organized and proactive.

Aufgaben

• Lead operational improvement projects from scoping to delivery, define scope, assign owners, manage timelines and dependencies, report progress.
• Map, document and improve core business processes; write SOPs and playbooks used by teams.
• Coordinate across departments, resolve dependencies and keep projects moving when work crosses teams.
• Define and track operational KPIs; build dashboards and regular reports for leadership.
• Select, implement and improve tools and automations that remove manual work and speed delivery.
• Use AI as a core part of workflow, from analysis to documentation to automation.

Kenntnisse

Project leadership

Process design

Analytical

Clear communication

Tools

Google Suite

Project management tools

Jobbeschreibung

Advantage HQ sits at the intersection of performance marketing and creator-driven growth. We manage over $850M in annual media spend across Meta, TikTok and YouTube, run 80,000+ creator partnerships every month across a network of 400,000+ influencers, and use Meteoric AI, our proprietary intelligence platform, to power discovery, outreach, whitelisting, and creative decisioning at scale.

We are trusted by 200+ high-growth DTC brands across beauty, wellness, lifestyle, and health. Our team of 100+ growth operators, analysts, and creatives drives meaningful bottom-line impact through performance creative, paid media, influencer marketing, and CRO.

Advantage HQ is not just an agency. We are a scalable growth platform with a proven track record, and a culture built for A-players.

The Role

We are hiring a Business Operations Project Lead to make a fast-growing agency run better. You will lead the operational projects that improve how our teams work, from process design and tooling to reporting and cross-team coordination, and manage them end to end.

This role sits at the intersection of operational rigor and fast-paced agency delivery. You are the operator behind the machine: you see where work gets stuck, design the fix, and get teams to adopt it. You are equally comfortable in the details of a workflow and in the bigger picture of how the business scales.

You are organized and analytical in equal measure. You use data and team feedback to find bottlenecks, and you build systems that raise output without adding friction.

What You Will Own

• Project leadership. Lead operational improvement projects from scoping to delivery. Define scope, assign owners, manage timelines and dependencies, and report progress clearly.
• Process design and documentation. Map, document and improve core business processes. Write clear SOPs and playbooks that teams actually use.
• Cross-team coordination. Align priorities across departments, resolve dependencies and keep projects moving when work crosses teams.
• KPIs and reporting. Define and track operational KPIs. Build dashboards and regular reports that give leadership an honest view of performance.
• Tools and automation. Select, implement and improve the tools and automations that remove manual work and speed up delivery.
• AI fluency. Use AI as a core part of your workflow, from process analysis to documentation to workflow automation.

What We Are Looking For

• You have spent [3-5+] years in business operations, project or program management, ideally at an agency or fast-growing company managing multiple projects at once. You can juggle competing priorities without losing quality.
• You have delivered operational projects with measurable results, such as time saved, cost reduced or output increased. You can point to them specifically and explain what you did to make them happen.
• You are strong at process design. You can map a workflow, find where it breaks, and document a better one that people follow.
• You are analytical. You can work with data, track KPIs and turn reporting into action. Spreadsheets and project management tools are second nature.
• You are a clear communicator who works well with leadership and individual contributors alike, gives direct feedback and keeps stakeholders informed.
• You thrive in a fast-paced, deadline-driven environment. You stay organized and proactive, and you keep teams moving when priorities shift.

Nice to Have

• Project management certification (PMP, Scrum or similar)
• Experience building operations from scratch in a startup or scaling company
• Experience with workflow automation or AI tools
• Comfort in Google Suite (Gmail, Docs, Sheets, Slides)

Location

Fully remote. We have built the infrastructure for high-performance distributed teams and trust our people to do their best work from wherever they work best.