Business Operations Manager, MEP & Structural Engineering

Waremalcomb; Atlanta (GA); On-site; USD 90,000 - 120,000; Full time

Job summary

Waremalcomb is seeking a full-time Business Operations Manager in Atlanta, Georgia. This role serves as a business partner to the office leader and encompasses team management, project delivery, and strategic planning. The ideal candidate will possess 8 years of relevant experience and a bachelor's degree in a related field.

Key responsibilities include mentoring staff, conducting project meetings, and ensuring high client service. Strong communication skills are crucial for success in fostering a positive team atmosphere.

Qualifications

• 8 years of practice experience and two years of project management experience leading successful project teams.
• Resource team management experience or equivalent business operations experience.

Responsibilities

• Assess business operations based on financials and project portfolio.
• Develop an org chart and discuss future staffing needs.
• Collaborate with business leaders on project proposals and forecasts.
• Conduct weekly meetings with project managers for updates and issues.

Skills

Excellent communication skills

Education

Bachelor’s degree in architecture, interior design, MEP, structural, or civil engineering

Job description

Job Summary

The Business Operations Manager is the business partner to the office leader in all matters that affect the leadership, team management, staffing, project delivery, growth, and other decisions that impact the current and future business practices of the office or studio. This role also includes supplemental duties related to project management.

Key Responsibilities

• Partners with the office and studio leader(s) when assessing business operations based on a sound comprehension of the office financials, project portfolio, and practice fundamentals.
• Partners with the office and studio leader(s) to develop an org chart and discusses future position movements, hiring needs, or staffing loans to define each org’s roadmap based on the office financials, skill sets, and project types.
• Partners with the office and studio leader(s) to vet candidates, interview, and hire.
• Collaborates with the regional leader and regional business manager to create the weekly forecast update and action plan to business management leadership.
• Reviews all proposals and pursuits in collaboration with the office and group leaders and maintains the opportunity forecast to monitor incoming work. Ensures project fees are competitive with market rates and that the scope is achievable via work plan in Project Planner that’s agreed upon by all parties involved.
• Works in tandem with the regional business operations manager to reassign staff to other offices and/or assist the office/group leader for staffing adjustments to achieve a balance forecast.
• Reviews and signs construction documents in the office.
• Reviews the billing drafts completed by the project managers and compares against the forecasts before submitting to accounting.
• Ensures work plans in Project Planner are being developed by project managers and studio leaders while generating proposals, and monitors the Project Planners so that staffing correlates with revenue to maintain a minimum of 15% profit margin.
• Conducts weekly meetings with all project managers to review the Project Planner, Forecast updates, QA/QC process, project awareness reports, accounts receivable progress on any invoices over 80 days, client or consultant issues, and resource team status.
• Develops and monitors a strategic business plan.
• Builds strong relationships and regularly utilizes and connects with corporate enterprise team leaders (TPS, architecture design, interior design, accounting, marketing, IT, etc.) to discuss project performance and deliver the best service results.
• Responsible for ensuring a high level of client service that results in repeat business by implementing an effective QA/QC process for every project.
• Serves as a technical resource to staff.
• Monitors HR issues and discusses with office and group leader.
• Fosters a strong team atmosphere with a positive attitude and good morale.
• Responsible for all training across the office, including technical, processes, software, financial management, and project management.
• Attends the annual Business Management Summit and disseminates information to office staff.
• Discusses any liability concerns on projects with office and studio leaders.

Qualifications

• Preferred equivalent of a bachelor’s degree in architecture, interior design, MEP, structural, or civil engineering.
• 8 years of practice experience and two years of project management experience leading successful project teams, inclusive of resource teams or equivalent business operations experience.
• Excellent communication skills.

Position Details

This is a full-time, long-term position.